Executive Assistant/Office Manager

7 days ago

Denver, Colorado, United States Oak View Group Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant/Office Manager to join our team at Oak View Group. This role will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities
  • Schedule Management: Manage and maintain executive schedules, including scheduling meetings, coordinating travel arrangements, and organizing daily calendars to ensure optimal organization and time management.
  • Expense Reimbursement: Handle expense reimbursement for executive travel using the Concur expense software program.
  • Communication: Serve as the primary point of contact for internal and external matters pertaining to the executive team, ensuring smooth and effective communication channels at all times.
  • Office Management: Perform office management functions, including ordering supplies, communicating with building management, and maintaining contact lists.
  • Event Planning: Assist with organizing corporate events, from planning stages through execution, ensuring events align with corporate culture and objectives. This includes coordinating with vendors, managing invitations, and overseeing event logistics.
  • Meeting Support: Support executive-level meetings and engagements, including preparing agendas, organizing briefing materials, and ensuring follow-up on action items to drive efficiency and effectiveness at the highest levels of the company.
  • Email Management: Manage email correspondence with a high degree of professionalism and efficiency, ensuring timely responses and follow-ups, acting as a filter to prioritize critical emails and manage the flow of information.
  • Writing and Reporting: Possess exceptional writing skills, capable of crafting clear, concise, and professional emails, reports, and documents. This includes the ability to communicate complex ideas effectively and adapt writing style to suit different audiences and purposes.
  • Team Collaboration: Contribute to team efforts by accomplishing related results as needed, fostering a culture of collaboration, support, and mutual respect within the workplace.
Requirements
  • 2-4+ years of experience in an executive assistant/office manager role.
  • Experience in communications and marketing and/or live entertainment/sports/hospitality is a plus.
  • Bachelor's degree preferred.
  • Excellent oral and written communication skills, solid technology skills essential, such as text communications.
  • Flexible team player to accomplish what it takes to get the job done.
  • Intermediate to Advanced computer skills including Outlook, Word, PowerPoint, and Excel.
  • Familiarity with the Concur Travel and Expense platform.
  • Ability to work in a fast-paced environment and work under pressure.
  • Professional attitude and the ability to be resourceful; no task too big or too small mindset.
  • Outstanding organization skills.
  • Strong time management and multi-tasking skills supporting multiple time zones.

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