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Administrative Assistant

1 month ago

Colorado Springs, United States Life Network Full time
Job DescriptionJob Description

3700 Galley Rd. Colorado Springs, CO 80909 www.elifenetwork.com

Life Network exists to cultivate a community that values life through the love of Christ

ADMINISTRATIVE ASSISTANT

This position must take on various roles within the organization to help ensure effective day-to-day operations. The role requires excellent administrative and organizational skills, management of multiple peoples' time and expectations, and a high aptitude to multi-task. The qualities we seek include a flexible, personable, problem-solver, meticulous, and highly detailed individual who works well without supervision in carrying out day-to-day responsibilities. Strong interpersonal and communication skills are also important due to the contact with staff, ministry supporters, and vendors.

RESPONSIBILITIES

Administration

  • Serves as the "first face" of Life Network
  • Creates a welcoming environment, greeting visitors and answering phones
  • Receives deliveries, sorts, and distributes incoming mail
  • Organizes and maintains files and databases in a confidential manner
  • Manages ministry communications and calendar
  • Maintains and updates administrative procedural manual
  • Assists with staff birthday recognitions, development days, and training programs
  • Assists with purchase orders and reconciliation
  • Assists with special projects and events as needed
  • Supports Director of Operations with HR responsibilities to include onboarding and termination of employee checklists, managing office needs and function, as well as other duties as assigned
  • Oversees staff prayer requests and on-site prayer teams
  • Participation by all staff is required at Life Network's major events

Donor Care

  • Works collaboratively with the accounting department to ensure accurate donor processing
  • Performs and processes daily donations
  • Inputs donations accurately from multiple sources into the donor management database
  • Assists with tracking and producing reports related to donor queries
  • Updates, formats, and mails monthly donor receipts, as well as year-end receipts
  • Researches, maintains, and updates donor database with efficiency and accuracy
  • Manages general donor contacts and inquiries in a prompt and professional manner
  • Prepares and sends out donor memorial and honor cards
  • Assists with pre- and post-event banking processing and data management for ministry events a

Facilities Management

  • Maintains office areas stocked, organized, and operational
  • Manages and maintains proper operation of office equipment and monthly reporting
  • Maintains and orders office supplies
  • Coordinates facilities and equipment needs for directors and guests
  • Assists Director of Operations with scheduling building maintenance and repairs and vendor services interface
  • Assists as liaison for IT communications and phone system management

EXPERIENCE

  • A combination of formal education, training and/or experience to acquire knowledge and skills equivalent to those possessed by a college graduate
  • Minimum two years of college in the business field of study preferred
  • Two plus years' experience in customer care
  • Basic bookkeeping

QUALIFICATIONS

  • Strong advocate for the sanctity of life issues
  • Possesses Christian testimony with evidence of Christian maturity in personal and professional life
  • Active commitment to a local church
  • A passion for the ministry accomplished through Life Network and a heart for reaching the lost of our community/world with the Gospel
  • Working knowledge of MS Office Suite and ability to learn donor database software
  • Knowledge of general office equipment
  • Must possess excellent verbal and written communication skills
  • Demonstrates a high level of organization and flexibility in managing projects and processes
  • Demonstrates ability to maintain confidentiality and exercise discernment with staff, clients, volunteers, vendors, and ministry supporters
  • Exhibits a positive, can-do attitude, as well as enjoy and excel at interacting with people
  • Demonstrates ability to work on several projects simultaneously
  • Ability to work well under pressure and with others under tight deadlines while maintaining high-quality standards
  • Ability to manage last-minute changes with a cheerful attitude
  • Able to occasionally lift 20 to 30 lbs.

CLASSIFICATION

Full-time for 40 hours per week. Pay range: $16.00 - $19.50. Scheduled hours are Monday through Friday and may include occasional Saturdays and evenings during events. Reports to the Director of Operations.

BENEFITS

  • Paid time off for vacation, sick leave, and holidays
  • Medical, dental, and vision insurance coverage
  • Life insurance policy
  • Retirement plan with employer match
  • Annual bonus opportunity

Life Network shall comply with appropriate federal and state laws and regulations prohibiting discrimination on grounds of race, color, gender, national origin, age, disability, or any other legally protected characteristic.

Because of the nature of our ministry, and as our ministry is to a non-believing world, all Life Network employees are to maintain a standard of conduct compatible with the principles outlined for us in the Bible, and which our Lord Jesus Christ patterned for us while He was here on earth. Prior to completing this application, we require that you read through our foundational statements. By submitting this application, you agree that you have read and understood these values and beliefs and are in full agreement.

Life Network is a non-profit Christian Ministry with a mission to cultivate a community that values life through the love of Christ. We achieve this by:

  • Presenting the Gospel of Jesus Christ
  • Providing life-affirming alternatives to abortion
  • Promoting sexual integrity and healthy decisions
  • Empowering parents to be healthy and hopeful
  • Giving hope and healing to post-abortive
  • Engaging the community to advance life

Our Statement of Faith:

  • We believe the Bible to be the inspired, the inerrant, the infallible, authoritative Word of God.
  • We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.
  • We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory.
  • We believe that for the salvation of lost and sinful man, regeneration by the Holy Spirit is absolutely essential and that this salvation is received through faith in Jesus Christ as Savior and Lord and not as a result of good works.
  • We believe in the resurrection of both the saved and the lost; they that are saved unto the resurrection of life, and they that are lost unto the resurrection of damnation.
  • We believe in the spiritual unity of believers in our Lord Christ.

Attestation by candidate:

To achieve coherence and unity within the ministry; to assure that the work of the ministry is conducted in a manner worthy of the calling to which Life Network has been called; to maintain fidelity to the announced purposes of the organization, even as described in its articles of incorporation; to advance these compelling interests of the organization; and to foster a loving, supportive and redemptive work environment within the ministry, Life Network subscribes to these principles and requires that each staff of the organization enthusiastically embrace the Mission Statement, Statement of Faith and core beliefs as part of the employment or intern process to affirm such principles in their lives, both in and out of the workplace.

I certify that I have read and understand the applicant instructions included with this application and that the answers given by me to the foregoing questions and statements made by me are complete and true to the best of my knowledge and belief. I authorize Life Network and its agents to verify any information related to my application or resume. I also authorize individuals, employers, and law enforcement agencies to freely release any information concerning my background, and hereby release any and all of them from any liability for doing so.

I understand that any false information, omissions, or misrepresentations of facts called for in this application, whether on this document or not, may result in rejection of my application or discharge at any time during my employment.

I understand that this application form is intended for use in evaluating my qualifications for employment and that this application is not an offer of employment. I further understand that if hired, my employment will be considered "at-will" and that my employment may be terminated for any reason, with or without cause or notice, at any time by me or Life Network and that this application is not intended to constitute a contract of continued employment.