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Facilities Director
3 months ago
Our heart is to bring transformation to every life through the power of Jesus Christ. The LifeFamily Facilities Director plays a vital role in conveying and facilitating this vision and mission through leadership, management, and oversight of all LifeFamily facilities and the people that manage them.
The LifeFamily Facilities Director is responsible for overseeing and managing all aspects of security, maintenance, and service of church facilities and vehicles at all LifeFamily locations, ensuring each location meets the needs of the church and LifeFamily personnel. This role will develop and maintain all facility management vendor relationships for current and future needs of the church. This role will work with the Campus Pastors and campus facility personnel to meet the functional needs of the church and all government requirements. This role will supervise campus facility personnel to include any future campus developments.
Primary Functions:
- Supervise all projects and staffing related to the buildings, grounds, equipment, security, housekeeping, and transportation fleet to ensure the facilities are fully operational, safe, clean, and prepared for services and ministry activities.
- Supervise and perform maintenance/repairs for the church buildings, equipment, and property, and act as church representative with outside contractors and inspectors coming onto the property or into the building.
- Manage or direct the proper functioning of all building systems to include mechanical, HVAC, electrical, construction and repairs, landscaping and plumbing for all buildings and grounds maintenance to include weather related emergencies.
Responsibilities:
- High level facility and grounds management of all LifeFamily campuses, including subsidiary facilities.
- Supervise all facility and maintenance personnel at all LifeFamily locations, including hiring, training, setting standards, policies, personnel growth and advancement and oversight in the Facilites & Maintenance Department.
- Operate and support custodial functions to include obtaining outside, properly vetted vendors when needed for projects and events.
- Ensures security and emergency preparedness procedures are implemented properly and that all staff are trained.
- Directly manage all facility and general maintenance projects including campus repairs/remodels, office or warehousing additions, new property and facility builds, campus landscaping/parking/lighting/HVAC/security upgrades, etc.
- Create and support Facilities Operating Process and Procedures Manual.
- Ensure that the facilities are clean and maintained according to company policy and procedures and put in place and manage accountability standards for each location.
- Negotiate and manage annual facility maintenance contracts, such as HVAC, IEPA, security systems, landscaping, energy management, recycling programs, etc.
- Continuous focus and improvement on company-wide energy conservation. Research, justify, and propose programs to put in place that will reduce LifeFamily’s carbon footprint.
- Inspect completed work by vendors and contractors and handle any issues.
- Support in manufacturing efficiency and cost reduction initiatives. Provide management level input on ideas and strategies, as well as provide necessary labor to help implement these projects for all areas: maintenance, mechanical, electrical, and facility design modifications to include projected costs.
- Continuous focus and improvement on company-wide safety. This includes proper signage in all facilities, campus security (parking lots, offices, warehouses), fire/tornado/active shooter evacuation protocols, fire suppression/alarm systems, fork truck and aerial lift training programs, general campus cleanliness, etc.
- Forecast, allocate, and supervise the financial and physical resources of the facility management for each location. Manage the results of all outsourced projects.
- Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment.
- Trouble-shoot and respond to after-hour and weekend issues as needed regarding the operation aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, issues etc. Create and supervise back up plans.
- Monitor the safety and accessibility of all facilities. Serve as the point of contact for the department for code (Fire Safety, OSHA).
- Support employee and facility related Human Resources directives that require EHS and facility maintenance involvement. This includes health and safety protocols, company-wide gatherings, temporary signage/announcements, etc.
- Create and maintain inventory control system of all assets, equipment, vehicles, and stock levels. All disposal and acquisitions accounted for are communicated to the Finance Director.
- Ensure compliance with state and federal regulations and assist with energy management.
- Oversee security of all buildings and grounds for each facility and keep records of scheduled inspections.
- Maintain ongoing communication with contractors, campus pastors, accounting, and the facility team. Process all expenses according to LifeFamily policy.
- Manage and maintain annual labor, expense, and capital asset budgets. Work with various departments to ensure that monthly expenses are being properly allocated on a monthly basis.
- Responsible for the maintenance of all company vehicles including proper licensing, insurance and record keeping.
- Use Facilities Management App (Upkeep) for all facilities requests and maintenance schedules.
- Assign daily/weekly assignments for all direct reports and associated departments.
- Meet with various Department Heads to field facility maintenance related upgrades/repair requests.
- Direct reports consist of all Facilities staff
Essential Skills:
- 4-year bachelor’s degree in an industry related field (business management, industrial/mechanical engineering, etc.) or equivalent on-the-job experience in a similar size company (15+ years) is required.
