Senior Benefits Specialist

2 months ago

Walnut Creek, United States Bay Medical Management LLC Full time
Job DescriptionJob DescriptionDescription:

About Bay Medical Management, LLC

Bay Medical Management, LLC (BMMLLC) has been a leader in healthcare management services since 1998. We specialize in practice management, healthcare billing, clinical operations, provider contracting, finance and accounting, human resources, healthcare IT, and marketing.


Originally established to support Bay Imaging Consultants Medical Group, Inc., BMMLLC now serves 12 hospitals and over 40 outpatient facilities in the Bay Area. Our strategic solutions enhance productivity, profitability, and patient care for our clients.


Located in Walnut Creek, CA, we are a privately held company with a dedicated team of over 100 full-time administrative employees and 100+ technicians and care providers. At BMMLLC, we create customer-driven business solutions that deliver exceptional results.


Position Overview

Are you passionate about providing exceptional service and all things benefits? Join us as a Senior Benefits Specialist, where you’ll lead the administration and management of our employee benefits and leave programs. Your expertise will cover a wide range of benefits, including health, medical, dental, life, voluntary plans, EAP, HSA/HRA/FSA, COBRA, commuter benefits, and retirement plans. You’ll also oversee leave administration and our workers’ compensation program, ensuring employees are well-supported and informed. If you’re ready to make a significant impact, we encourage you to apply, even if you don’t meet every requirement.


This position is onsite. After 90 days, this position is eligible for one remote workday per week.


What You’ll Do

Benefits Administration:

  • Manage and maintain comprehensive benefits programs, from health and dental coverage to retirement plans.
  • Plan and execute wellness and health education initiatives.
  • Cultivate and manage vendor relationships, including contract renewals and issue resolution.
  • Lead three annual open enrollment processes, ensuring data accuracy and effective communication.

Employee Support and Education:

  • Serve as the primary contact for benefits-related inquiries and issues.
  • Conduct orientations for new hires and ongoing education for current employees.
  • Assist employees with benefits enrollment changes and qualifying events.
  • Support employees with leave-related questions and ensure smooth coordination with payroll.
  • Develop and distribute communication materials to keep employees informed about benefits programs and changes.

Compliance and Reporting:

  • Ensure compliance with all relevant federal, state, and local regulations.
  • Prepare and file necessary compliance documents and reports.
  • Conduct regular audits to ensure program accuracy and compliance.

Strategic Planning and Analysis:

  • Analyze benefits programs and utilization data to identify trends and recommend changes.
  • Collaborate with HR leadership to develop strategic benefits initiatives.
  • Monitor and manage the benefits budget, identifying cost-saving opportunities.
  • Develop and implement health and wellness programs.

Leave Management and Administration:

  • Administer leave programs, ensuring compliance with all regulations.
  • Provide guidance and support to employees and managers on leave policies.
  • Stay updated on legislative changes related to leave laws.

Billing Reconciliation:

  • Perform regular reconciliation of benefits billing, resolving discrepancies promptly.
  • Coordinate with finance and vendors to address billing issues.
  • Review and reconcile monthly premium billings.

Data and Records Management:

  • Ensure the accuracy and security of benefits data for reporting and analysis.
  • Maintain and retain records according to policies.
Requirements:

Knowledge, Skills and Abilities:

  • Working knowledge of benefits compliance and federal and state leave requirements.
  • Strong problem-solving skills with the ability to analyze complex benefits issues.
  • Excellent customer service abilities, with a focus on supporting and educating employees.
  • Excellent communication and interpersonal skills.
  • Advanced Excel skills for bill reconciliation, data analysis, and reporting.
  • Positive attitude with a proactive and team-oriented approach.
  • Proficiency with HRIS and benefits administration systems.
  • Project management skills and the ability to lead benefits-related initiatives.

Qualifications and Experience:

  • 5+ years of experience in benefits administration.
  • 2+ years of experience in leave administration.
  • Bachelor’s degree in Human Resources, Business Administration, or a related field, preferred but not required.
  • Experience working in healthcare or with self-funded/level funded plans is a bonus.
Comprehensive Benefits Package

At BMMLLC, we offer a robust benefits package to support your health, well-being, and financial future:

  • Medical, Dental, Vision Insurance
  • Health Savings Account (HSA), Health Reimbursement Account (HRA) for select plans, and Flexible Spending Accounts (FSA)
  • Basic Life and AD&D Insurance
  • 401(k) with Company Match
  • Generous Profit-Sharing Program
  • Paid Time Off (PTO)
  • Long-Term Disability Program
  • Paid Holidays
  • Employee Assistance Program (EAP)
  • Commuter Benefits
  • Voluntary Plans: A wide variety of plans from pet insurance to ID theft protection


Note: This job description is intended to provide a general overview of the position and does not encompass all responsibilities and tasks that may be required. The duties and responsibilities outlined above may be subject to change based on the needs of the organization.


E-Verify: Bay Imaging Consultants Medical Group, Inc. participates in E-Verify to confirm the employment eligibility of all individuals hired to work in the United States.


Equal Employment Opportunity: BIC is an equal opportunity employer, deeply committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected characteristics.


Privacy Notice: Your privacy is important to us. The personal data provided in your job application will be used solely for recruitment and employment purposes.

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