Executive Assistant

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Executive Assistant

The Executive Assistant will support the CEO and be responsible for a broad range of administrative duties for the Alliance. The position requires initiative, critical thinking, and independent decision-making skills. The professional in this position must be a proactive member of the organization who provides assistance in all aspects of the Alliance.

Position Details:

· 32 hours per week

· Salary range $17 - $18/hour DOE

Duties and Responsibilities:

Responsibilities will include but are not limited to a variety of administrative duties needed to support the programs of the Alliance for Life, along with the management of databases, mailings, AFL publications, recruitment and management of office volunteers.

Candidate will possess the following:

• Personal relationship with Jesus Christ
• Active in their local church
• Passionately prolife
• Possess a thorough understanding of pro-life ministry and administration
• Experience with office management and administrative work preferred
• Proficiency in both oral and written communication
• Excellent attention to details/ability to coordinate
• Possess skills in time management, organization, and self-direction
• Ability to recruit and manage people well
• Proficiency in computer skills that includes Office Suite programs
• Ability to do some travel as needed
• Flexibility with hours/days worked
• Be a team player

Submit a resume.

Coordination of Merry Lea Operations (~50%)

1. Personnel management
   1. Serve as supervisor and provides leadership for Operations staff (Natural Resources Manager, Facilities & Grounds Manager, Building Manager, Farm Manager, and Operations Assistant), including leading meetings, conducting annual performance reviews, and reviewing/approving weekly time reports, time off requests, and credit card expenses
   2. Coordinate and ensure seamless integration of all aspects of Merry Lea Operations work, including management of natural resources/land, facilities, grounds, buildings and teaching farm, both within the Operations working group and among the entire Merry Lea team
   3. Support recruitment, selection and training of temporary staff and volunteers
   4. Assist in the preparation of policies and procedures for permanent staff, temporary staff, and volunteers related to Merry Lea Operations areas
2. Planning and implementation
   1. Complete special projects relevant to area of expertise in coordination with relevant Operations staff members
   2. Lead short- and long-term Operations strategic planning within the framework of organization-wide strategic plans and mission
   3. Lead annual effort to determine and prioritize Operations task and projects lists
   4. Ensure that Operations staff achieves goals and objectives established in annual action plans and completes tasks in support of program areas in a timely, effective, cost efficient, and safe manner
   5. Coordinate creation of annual Operations budget with Operations staff
   6. Manage and monitor Operations budget and spending throughout each fiscal year and provide periodic updates to Executive Director
   7. Maintain records related to property, facilities, and natural resources management
   8. Provide reports on Merry Lea Operations activities as requested
   9. Serve as point of contact for county surveyor, planning commission, road commission, health department, and Noble County Rural Electric Membership Cooperative (REMC)

General administrative responsibilities (~40%)

1. Financial, strategic planning, and reporting
   1. Contribute to short- and long-term organizational strategic planning
   2. Provide specialized reports to the Executive Director and others as needed
   3. Assist Executive Director in preparing and monitoring annual Merry Lea budget, including coordinating creation of program area budgets and drafting annual organizational budget
   4. Prepare quarterly organizational budget summaries and present these to the Merry Lea Board of Trustees
   5. Support organization-wide advancement efforts, including grant writing and donor relations
2. Management of resources
   1. Oversee purchase of major equipment, such as vehicles
   2. Oversee major external contract projects
   3. Manage and coordinate vehicular registrations and insurance of Merry Lea fleet, as well as insurance issues related to Merry Lea buildings
   4. Coordinate use of Merry Lea property and resources by external and internal researchers, including Goshen College students and faculty, especially in regards to areas designated as IN State Nature Preserve
   5. Manage organizational permits and associated reporting, such as IN DNR Special Purpose Educational Permit, IN DNR Nuisance Wild Animal Control Permit, and USFWS Resident Canada Goose Nest and Egg Depredation Permit
   6. Identify and propose methods for improving efficiency of organizational operations
   7. Assist Executive Director with personnel management and organizational strategic visioning
   8. Provide organizational leadership when the Executive Director is not available
   9. Coordinate and implement special projects as assigned by Executive Director
3. Board and committee service
   1. Serve as ex officio member of the Merry Lea Board of Trustees
   2. Serve as the Merry Lea representative on the Goshen College Health and Safety Committee and ensure that relevant policies and procedures are being implemented throughout the organization
   3. Represent Merry Lea on external boards and committees as requested and/or approved by the Executive Director

Education/outreach (~10%)

1. Contribute to positive relationships with the local community members and other target audiences
2. Provide support for and/or deliver undergraduate and/or graduate courses relevant to area of expertise
3. Provide support for educational, public programs and special events for a variety of public audiences, including PreK-12, family and adult

Other responsibilities

1. Participate in Merry Lea staff meetings and meetings of special working groups as necessary
2. Complete other tasks as assigned

• Direct supervision of Operations staff, including Natural Resources Manager, Facilities & Grounds Manager, Building Manager, Farm Manager, and Operations Assistant

• Bachelor’s degree in field relevant to core job responsibilities, such as natural resource/land management, parks/recreational management, wildlife management, agricultural management, or nonprofit management
• Master’s degree in related field preferred
• 4 years of project management, personnel management, and/or administrative experience

• Driver’s License

• Demonstrated personnel and operations management experience
• Demonstrate a commitment to working with individuals and groups from diverse backgrounds and experiences
• Ability to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
• Communicates effectively by speaking, writing and listening in a clear, thorough and timely manner
• Provides positive leadership by coordinating and mentoring others to achieve results that are in the best interest of the organization
• Foster teamwork within the Operations working group and throughout the organization as a whole to set goals, resolve problems and make decisions that enhance effectiveness
• Thinks strategically by assessing options and actions based on current and potential future conditions and guided by the mission and strategic direction of the organization
• Proficiency in word processing and database management; experience utilizing GIS for natural resource or facilities/utilities management is preferred
• Sophisticated analytical reasoning aimed at providing solutions and increasing efficiency
• Ability to simultaneously manage multiple projects and priorities
• Excellent organizational skills and attention to detail
• Self motivated with good time-management practices
• Ability to work collaboratively within a team

• Physical mobility: sitting, standing, walking, bending, kneeling
• Ability to work outside in variable weather conditions
• Ability to work sitting at a desk for extended periods

Merry Lea Environmental Learning Center of Goshen College is a 1,189-acre nature sanctuary located near Wolf Lake, Indiana and dedicated to providing environmental education for people of all ages, conserving northern Indiana’s plants and animals, and providing a setting for passive, low-impact environmental recreation. Merry Lea Environmental Learning Center of Goshen College serves as a department of Goshen College and all employees are subject to Goshen College policies.

This position can expect moderate environmental conditions for the most part, but does include significant work outside where there may be exposure to inclement weather, pollen and spores, venomous snakes, ticks, biting insects and other elements that are part of an intentionally natural environment. This position also includes travel on foot to remote natural areas without pathways and in wet or snowy conditions.

The weekly schedule for this position may include some weekend and evening responsibilities.

All of the essential job functions are subject to reasonable accommodation. All job requirements listed indicated the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform other job-related tasks as requested by the supervisor, subject to reasonable accommodation. This position description may change at the option of the supervisor (or department head). Any major change will result in the position being reviewed for reclassification.

• Health insurance (employee premium 100% covered)
• Dental, vision, life and LTD insurance
• Retirement plans
• Tuition discounts
• Free employee membership to Recreation/Fitness Center
• Flexible Spending Account
• Paid holidays, vacation and sick leave

About Goshen College

Goshen College is a nationally-ranked college and Hispanic-Serving Institution in Indiana renowned for its distinctive hands-on, real-world educational opportunities, and its commitment to creating positive change in the community and the world. The college offers over 65 undergraduate areas of study; as well as best-in-class graduate programs in nursing, business administration, social work and environmental education. This caring, safe and diverse campus prides itself on providing excellent academic programs that connect arts with sciences, and theory with practice — exposing students to multiple perspectives and encouraging them to think deeply, live creatively and lead purposefully.

The college is located in the City of Goshen in the heart of Elkhart County, within several hours of Chicago, Indianapolis and Detroit, Residents of Goshen enjoy a culturally diverse small-town atmosphere with an active arts community, a vibrant and entrepreneurial downtown, the Maple City Greenway network of bicycle paths and affordable housing prices.

Please submit the following

Required:

• Letter of Application including three professional references with contact information
• Curriculum Vitae

Goshen College participates in E-Verify. If hired, The college will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Goshen College is an equal opportunity employer, committed to enhancing diversity across the institution. Goshen College does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, gender identity or any legally protected status. To protect the welfare and provide for the safety of the students, employees, visitors, and resources of Goshen College, background checks are conducted by the Office of Human Resources on all new and re-hired employees.