Administrative Coordinator

2 weeks ago


Lee's Summit, Missouri, United States Christian Career Full time
Job Overview

Position: Executive Assistant

The Executive Assistant will provide comprehensive support to the Chief Executive Officer and will handle a wide array of administrative responsibilities within the organization. This role demands a proactive approach, critical thinking abilities, and the capacity for independent decision-making. The ideal candidate will be an engaged member of the organization, contributing to various facets of the operations.

Position Specifications:

  • Work Schedule: 32 hours per week
  • Compensation: $17 - $18 per hour, based on experience

Key Responsibilities:

The Executive Assistant's duties will encompass a variety of administrative tasks essential for supporting the organization's programs, including:

  • Management of databases and correspondence
  • Oversight of publications and recruitment of office volunteers

Qualifications:

  • Strong personal faith and active involvement in a local church
  • Deep commitment to pro-life values
  • Understanding of pro-life ministry and administrative processes
  • Prior experience in office management and administrative roles is preferred
  • Exceptional verbal and written communication skills
  • Meticulous attention to detail and organizational abilities
  • Effective time management and self-direction skills
  • Ability to recruit and manage volunteers effectively
  • Proficiency in Microsoft Office Suite and other relevant software
  • Willingness to travel as necessary
  • Flexibility in work hours and days
  • Collaborative team player

Essential Functions:

Operational Coordination (~50%):

  1. Personnel Management
    • Supervise and lead the Operations staff, including conducting meetings and performance reviews.
    • Ensure effective integration of all operational aspects, including management of resources and facilities.
    • Assist in the recruitment and training of temporary staff and volunteers.
  2. Planning and Implementation
    • Lead special projects relevant to operational expertise.
    • Facilitate strategic planning in alignment with organizational goals.
    • Manage the annual budget and monitor expenditures.

Administrative Duties (~40%):

  1. Financial Planning and Reporting
    • Assist in the preparation and monitoring of the annual budget.
    • Provide reports and summaries to the Executive Director and Board of Trustees.
  2. Resource Management
    • Oversee major equipment purchases and manage contracts.
    • Coordinate the use of organizational resources for research and educational purposes.

Community Engagement (~10%):

  • Foster positive relationships with community members and support educational programs.

Other Responsibilities:

  • Participate in staff meetings and special working groups as needed.
  • Complete additional tasks as assigned by the Executive Director.

Supervisory Role:

  • Direct supervision of Operations staff.

Education and Experience:

  • Bachelor's degree in a relevant field.
  • Master's degree preferred.
  • Minimum of 4 years of experience in project management or administration.

Skills Required:

  • Strong leadership and personnel management skills.
  • Ability to communicate effectively and build relationships.
  • Proficiency in office software and database management.

Physical Requirements:

  • Ability to perform physical tasks such as sitting, standing, and walking.
  • Willingness to work in various environmental conditions.

Benefits:

  • Comprehensive health insurance coverage.
  • Retirement plans and tuition discounts.
  • Paid holidays, vacation, and sick leave.


  • Lee's Summit, Missouri, United States Advanced Surgical Associates LLC Full time

    Job OverviewPosition Summary:As a vital member of our healthcare team, the Healthcare Administrative Coordinator plays a crucial role in ensuring the smooth operation of our medical office.Key Responsibilities:1. Manage incoming calls and schedule patient appointments efficiently.2. Obtain necessary pre-authorizations and verify insurance benefits for...

  • Office Administrator

    1 month ago


    Lee's Summit, Missouri, United States Accord Group Full time

    The Office Administrator is a multi-talented, well-rounded, and vital part of the Commercial team responsible for supporting all projects and commercial teammates to ensure project and division success. Energetic, highly organized, and a strong culture influencer, this person assists with all administrative functions, procedures, internal and some external...


  • Lee's Summit, Missouri, United States Empowered Community ServIces Full time

    Grants Program AdministratorThe Grants Program Administrator, operating under the general oversight of the Development Services Administration Manager, engages in professional and technical activities related to the management of the Community Development Block Grant (CDBG) program, ensuring adherence to Federal, State, and City regulations, policies, and...


  • Lee's Summit, Missouri, United States American Dental Partners Full time

    Position OverviewJob ID: 89663 Practice Supported: American Dental Partners Category: Administrative Support Location: Not specified Sign-on Incentive: $1,500.00 Role Summary:Offering a $1,500 sign-on incentiveAdministrative Support SpecialistAmerican Dental Partners is seeking a dedicated Administrative Support Specialist. Be part of a collaborative team...


  • Lee's Summit, Missouri, United States Available Positions Full time

    Job SummaryWe are seeking a highly skilled and experienced Robotics Coach to join our team at St. Michael the Archangel High School. The successful candidate will be responsible for leading our robotics program and guiding students in the design, building, and operation of robots for competition.Key ResponsibilitiesProgram Development: Develop and implement...


  • Lee's Summit, Missouri, United States Specialty1 Partners Full time

    About the RoleWe are seeking a highly skilled and organized Patient Care Coordinator to join our team at Specialty1 Partners. As a key member of our office, you will be responsible for providing exceptional patient care and administrative support to our patients and staff.ResponsibilitiesWelcoming patients to our office and ensuring a positive first...


  • Lee's Summit, Missouri, United States Aspen Contracting Inc Full time

    Job OverviewLocation: Lee's Summit, MOAbout Us: Aspen Contracting, Inc. stands as a prominent entity in the roofing sector, celebrated for our unwavering dedication to superior service and ethical practices. Our headquarters are located in Lee's Summit, MO, and we proudly cater to clients across the nation with premier roofing, siding, and gutter...


  • Lee's Summit, Missouri, United States Polytainers Full time

    Job Summary:The Human Resources Coordinator plays a vital role in supporting the effective and efficient operations of Polytainers' human resource department. This role requires a high level of administrative expertise, excellent communication skills, and the ability to maintain confidentiality.Key Responsibilities:Maintains accurate and up-to-date human...


  • Lee's Summit, Missouri, United States Lee's Summit Medical Center Full time

    Introduction$20,000 Sign-on Bonus for Qualified CandidatesAre you seeking a fulfilling career as a Registered Nurse in a dynamic environment? Join Lee's Summit Medical Center, a prominent member of HCA Healthcare, the leading provider of healthcare services in the nation.BenefitsAt Lee's Summit Medical Center, we offer a comprehensive rewards package...


  • Lee's Summit, Missouri, United States American Dental Partners Full time

    Position OverviewReq ID: 89663 Supported Practice: American Dental Partners Category: Business Assistant Location: Not specified Sign on Bonus: $1,500.00 Role Summary:Offering a $1,500 sign-on bonus Front Office Administrative AssistantAmerican Dental Partners is seeking a Business Assistant to enhance our operations. Become part of a collaborative team...

  • Office Coordinator

    2 weeks ago


    Lee's Summit, Missouri, United States The Arc Of The Ozarks Full time

    Job OverviewThe role of the receptionist is to deliver essential clerical assistance for the administrative department. This includes managing phone calls, welcoming visitors, directing messages, operating various office equipment, overseeing fleet vehicle management, processing payments, organizing files, and performing additional tasks as needed.Key...


  • Lee's Summit, Missouri, United States Preferred Pediatrics Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant / LPN to join our team at Preferred Pediatrics.Key Responsibilities:Care for Patients: Provide high-quality care to assigned patients, ensuring their physical and emotional needs are met.Basic Patient Care: Administer basic patient care and treatment, including vital signs, wound care, and...


  • Lee's Summit, Missouri, United States ServiceMaster Restoration by DSI 3419 Full time

    Job OverviewBenefits:401(k) planCompetitive salary structureDental coverageHealth insurance optionsPaid time offServiceMaster Restoration by DSI 3419 is a leading franchise in the restoration industry, providing essential services in the community. Our location emphasizes professional development, hands-on training, and opportunities for career growth while...


  • Lee's Summit, Missouri, United States ServiceMaster Restoration by DSI 3419 Full time

    Job OverviewBenefits:401(k) planCompetitive salary structureDental coverageHealth insurance optionsPaid time offServiceMaster Restoration by DSI 3419 is the largest franchise of ServiceMaster in the nation, located in Lee's Summit, MO. We provide our team members with comprehensive on-the-job training and opportunities for career progression while assisting...


  • Lee's Summit, Missouri, United States Delta Companies Full time

    Compensation and BenefitsDentist (DDS/DMD) $1,000 Daily Guarantee, Adjusted Production, Sign on & Relocation, Mentorship, and owner open to go into partnership after 1 year.Responsibilities and Facility DetailsDentist (DDS/DMD) General dentistry, filings, crown, bridges, orthodontics, Monday-Thursday. No administration required. Hygienist and Dental...


  • Lee's Summit, Missouri, United States Delta Companies Full time

    Compensation and BenefitsDentist (DDS/DMD) $1,000 Daily Guarantee, Adjusted Production, Sign on and Relocation, Mentorship, and Partnership Opportunities after 1 year. 4 Weeks of Time Off, Holidays, and a Competitive Benefits Package.Responsibilities and Facility DetailsDentist (DDS/DMD) General dentistry, filings, crown, bridges, orthodontics,...


  • Lee's Summit, Missouri, United States Empowered Community ServIces Full time

    Grants Management SpecialistThe Grants Management Specialist, under the general oversight of the Development Services Administration Manager, engages in professional and technical responsibilities in overseeing the Community Development Block Grant (CDBG) program, ensuring adherence to Federal, State, and local regulations, policies, and procedures.Key...


  • Lee's Summit, Missouri, United States Polytainers Full time

    The HR Administrative Coordinator plays a vital role in supporting the Senior Manager of Human Resources by executing various administrative functions that enhance the efficiency and effectiveness of the human resources department. This position also contributes to the overall office operations by managing supplies and providing assistance to corporate...


  • Lee's Summit, Missouri, United States Polytainers Full time

    The HR Administrative Coordinator plays a vital role in supporting the Senior Manager of Human Resources by executing administrative functions that ensure the smooth operation of the human resources department. This position also contributes to office management by overseeing supply inventory and ordering necessary materials. Additionally, this role...


  • Lee's Summit, Missouri, United States IPL Full time

    Job DescriptionIPL is a leading global provider of sustainable packaging solutions, manufacturing specialty rigid packaging products for various industries. As a responsible business, we prioritize environmental sustainability and social responsibility. Our commitment to responsible business practices drives environmental, social, and economic value for our...