Accounting Specialist

1 month ago

Decatur, United States CITY OF DECATUR Full time
Job DescriptionJob Description

Accounting Specialist (Accounts Receivable)

DEPARTMENT: Accounting Department

FLSA CLASSIFICATION: Non-exempt

Hourly Rate: $21.08 per hour

Full Time

Leadership (10%)

  • Demonstrates behavior consistent with the vision, mission, and values of the City of Decatur by providing excellent customer service.
  • Engages in and supports the mission of the Administrative Services Department through strategic planning, creative problem solving, decision making and responsible stewardship of City resources.
  • Trains and assists other City employees in use of the City’s accounting software application.
  • Identifies the best practices and procedures available to coordinate better workflow for financial transactions between departments.
  • Contributes to continuous improvement of self, department and City through participation in training and mentoring to develop leadership, management and technical skills in self and other employees.
  • Exercises fiscal stewardship, seeks to contain costs, and identifies the most cost effective use of city resources.

Effective Management (10%)

  • Demonstrates reasoning skills to exercise sound judgment in situations involving broader aspects of the organization.
  • Identifies and recommends opportunities for improvement and innovation.
  • Ensures accurate and timely recognition of the City’s Revenue.
  • Exercises initiative in the performance of assigned duties.
  • Manage filing system for deposits, wire transfers, and bank statements.

Teamwork/Interpersonal (35%)
  • Establishes effective working relationships across accounts receivable environment.
  • Works with staff in other City departments to determine accounts receivable needs and requirements.
  • Provides responsive and timely updates on status and progress of work activities to supervisor and management.
  • Communicates proactively, professionally, and consistently within Finance Department.
  • Actively participates in cross-departmental teams, meetings, and events.
  • Provides written and oral information to City staff concerning accounts receivable inquiries.
  • Upon discovery, works with information technology and software providers to troubleshoot and resolve technical issues efficiently.
  • Maintains effective working relationships with banking representatives.
  • Coordinates with records and public works staff to move accounting records when needed.
  • Communicates articulately and efficiently with other people within the City.

Task (45%)

  • Ensures the City’s revenue cycle is maintained by observing cut-off periods for accounts receivable transactions.
  • Posts daily deposits into the accounting system for cash, checks ACH and wire for all funds for all applicable bank accounts with the City. Posts daily web payments for Court, CYS, Active Living and PayPal.
  • Reviews and communicates as needed regarding returned checks, stop payments, and debit exceptions for all bank accounts.
  • Imports and posts daily tax revenue into the accounting system.
  • Posts approved automatic bank withdrawals and wires initiated/completed by the Accounting Specialist (AP) or Accountant.
  • Updates Excel spreadsheets for revenue staff to allocate motor vehicle, intangible, property transfer, and annual railroad tax revenue.
  • Invoices monthly fuel usage reimbursements to Decatur Housing, DeKalb Housing, City of Decatur Schools and City of Avondale. Issues miscellaneous invoices. Monitors receipt of payments and pursues delinquencies.
  • Prepares a monthly distribution report for fuel utilized throughout the City by the employees for posting by departments into the accounting system by the Accounting Specialist (AP).
  • Monitors, prepares and posts accounts receivable for all funds at the year-end. Provides documents related to annual audit as needed.
  • Posts journal entries into the accounting system for moving credits and any applicable revenue reclassifications.
  • Serves as back up to Accountant in coding paper checks for all funds and backs up Accounting Specialist (AP) for accounts payable.
  • Conducts password resets and user maintenance in online banking.
  • In addition to paper-based processes, participates in online and/or paperless workflows.
  • Provides administrative support in accounting area to include mail intake, supply orders, service/repair orders, preparing letters & forms, and filing deposits, bank statements, and wire transfer documents.
Minimum Qualifications:

High school diploma or equivalent; Bachelor’s degree in related field preferred, AND minimum of three (3) years of work experience in accounting or related field; government financial certification preferred.

Physical Requirements/Environmental Conditions:

Work is sedentary office work normally sitting with walking, standing and lifting of books and files. Ability to use hands and arms to operate office equipment and a computer keyboard.

Equipment:

Skilled in operating standard office equipment, electronics, and office software. Must demonstrate knowledge of various computer applications, including MS Office, financial accounting, and spreadsheet applications.

Other information:

This job description includes the major duties and responsibilities of the job and is not to be construed as all-inclusive. The duties listed here are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

AN EQUAL OPPORTUNITY EMPLOYER

The City of Decatur is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Therefore, qualified applicants are considered for employment, and employees are treated during employment without regard to actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status, or any other characteristic protected under applicable law.

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