Executive Assistant

1 month ago

Provo, United States Moxie Pest Control Full time
Job DescriptionJob DescriptionPlay Your Part In Our Team Succeeding

The Executive Assistant's job role involves providing high-level administrative support to executives in an organization. This may include managing schedules, arranging appointments, organizing travel arrangements, and handling correspondence. The Executive Assistant will be responsible for participating in meetings, taking minutes, and preparing reports. Additionally, they will be responsible for managing budgets, coordinating projects. The Executive Assistant should have excellent communication and organizational skills, as well as the ability to work independently and handle confidential information. They should also be proficient in various software applications, including word processing, spreadsheets, and presentation software.

Core Responsibilities

  • Urgency: your priority is swiftly and proactively accomplishing the priorities of the Owner.

  • Calendar Management: Proactively manage and organize the Owner’s schedule, including meetings, appointments, and travel arrangements. Coordinate and optimize the Owner’s daily agenda to ensure maximum productivity

  • Home & Office: Support the Owner both at his home office and Headquarters office.

  • Professional & Personal Support: No task is too big or too small. Taking his car to get washed, organizing his office(s), or coordinating work efforts, you must be comfortable with an agile and rapidly changing environment

  • Travel Coordination: Arrange and plan complex travel itineraries, including flights, accommodations, and transportation.

  • Communication: Serve as a contact between the Owner and internal/external stakeholders. Handle emails and correspondence with professionalism and discretion. Maintain high-level understanding of interdepartmental processes to assist in facilitating appropriate communication. Maintain strict confidentiality of all sensitive information, including corporate data, personnel matters, and executive communications, ensuring that privacy and discretion are upheld at all times.

  • Document Preparation: Draft and edit reports, presentations, and other documents for the Owner and staff. Ensure the accuracy and confidentiality of all documents.

  • Meeting Support: Prepare agendas, distribute materials, and take minutes during meetings as needed. Follow up on action items and deadlines from meetings.

  • Administrative Tasks: Manage the Owner’s office supplies and equipment, ordering as necessary. Maintain organized physical and digital files and records.

  • Gatekeeping: Screen and prioritize incoming requests, inquiries, and visitors, directing them appropriately

  • Strategic Support: Assist in researching and compiling data for special projects or initiatives as requested by the Owner and staff. Play a vital role in helping the Owner meet project deadlines and strategic goals.

  • Budget: Coordinate budget activity through tracking, reconciling and processing payment requests, credit card purchases, reimbursement claims and budget reports.

  • Research and Analysis: Conduct thorough research on emerging technologies, industry trends, and competitors to support strategic planning and decision making.

  • Project Management: Assist in the planning and execution of technical projects, ensuring alignment with the company’s goals and objectives.

  • Other: Manage and execute Turo requests for Owner; find ways to optimize usage of vehicles to potential renters.


Qualifications:


  • Bachelor’s degree or equivalent experience preferred

  • Proven experience as an executive assistant supporting senior executives or Owners.

  • Detailed oriented, comfortable with basic Microsoft Excel or Google Sheets formulas.

  • Understands urgency and comfortable in a high speed environment.

  • Proficiency in Google Suite, Microsoft 365 Suite and Canva—able to proficiently prepare slides for presentations and build spreadsheets to support data tracking.

  • Excellent organizational and time-management skills

  • Exceptional written and verbal communication skills

  • Ability to handle sensitive information with confidentiality and discretion.

  • Strong interpersonal skills and a professional demeanor.

  • Ability to work independently and as part of a team.

  • Flexibility to adapt to changing priorities and demands; willing to work and respond outside the normal office hours, when needed

  • Knowledge of office management systems and procedures.

  • Willing to work and collaborate with other Executive/Personal assistants in support of company objectives.

  • Valid Driver's License; personal vehicle required

  • Experience in Project management preferred but not required


About Us
Moxie Pest Control is named for the drive and enthusiasm embraced by our team Our mission is to improve the quality of life for our customers, team, and community.


We believe in striving to do the right thing because we genuinely care about our employees and customers, the work we do, and our personal and professional character.

We’re more than just a pest control company

What We Live By
Do The Right Thing

We believe in striving to do the right thing because we genuinely care about our customers

Be Nice

We think kindness is contagious, and we believe small gestures can have a big impact.

Be The Solution

It’s an understatement to say we take pride in our work. We live by the motto: “If a thing is worth doing, it’s worth doing well.”

Keep Improving

Because we care about helping our customers, we take our job knowledge seriously.

Company Perks

At Moxie Pest Control we offer a total rewards package that supports the health, life, and career of our employees. The available plans and programs include:

  • 2021 & 2022: Great Places To Work and Top Places to Work

  • Awards & Recognition

  • In Office, Remote, and Hybrid Work Environment

  • Monthly Company Events

  • Quarterly Service Projects

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay

  • Additional options for dental and vision benefits, life and disability coverage and more

  • 401K Plan

  • Long- and Short-term Disability Coverage (Voluntary)

  • Paid Time Off

AAP / EEO Statement

Moxie Pest Control provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Moxie Pest Control absolutely prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties will not be tolerated.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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