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Administrative Coordinator

2 months ago

Provo, Utah, United States rPlus Energies Full time

Company Overview

rPlus Energies is a dedicated team of professionals in the energy sector, focused on the development of large-scale renewable energy projects and electric storage solutions across the United States. As a leader in the western region, rPlus Energies has a strong history of delivering projects to utility and corporate clients efficiently and within budget. The company collaborates with private entities, municipalities, utilities, and top-tier technology and service providers to bring projects to fruition. rPlus Energies' diverse portfolio includes solar, solar plus battery, wind, and pumped storage hydro facilities, with its headquarters located in Salt Lake City, Utah.

Position Overview

The Office Administrator (OA) serves as a vital component of the rPlus Energies team, facilitating various organizational functions from reception to administrative support. The OA plays a crucial role in managing daily office logistics, ensuring a smooth workflow for the team.

Key Responsibilities

Office Management:

  1. Coordinate schedules and manage multiple calendars effectively.
  2. Assist the HR team with onboarding new employees.
  3. Oversee the maintenance and preparation of common areas and meeting rooms, initiating service requests as needed.
  4. Identify and implement process improvements and sustainable practices.
  5. Maintain inventory and organization of office supplies, cleaning materials, and refreshments.
  6. Coordinate catering services for meetings and events.
  7. Develop strategies to minimize waste and uphold cleanliness standards.
  8. Stay informed on health and safety regulations, implementing necessary changes.
  9. Act as the welcoming host for the rPlus Energies office, ensuring a positive experience for teammates and visitors.

Administrative & Document Control:

  1. Draft and maintain standard operating procedures (SOPs) and update company handbooks as required.
  2. Monitor expenses related to office supplies and logistics.
  3. Manage records for company vehicles, ensuring proper utilization and maintenance.
  4. Negotiate corporate travel arrangements and rates.
  5. Handle work orders, invoice reconciliation, and expense reporting.
  6. Oversee mail and package handling processes.

Events & Hospitality:

  1. Maintain a welcoming reception area and greet guests as needed.
  2. Coordinate scheduling and execution of internal and external meetings.
  3. Plan and organize office events, including team-building activities and celebrations.
  4. Collaborate with vendors to negotiate contracts and ensure timely service delivery.
  5. Implement health and safety protocols during events and office visits.

Team Member Support:

  1. Manage travel arrangements, including accommodations and reservations.
  2. Facilitate the execution of executive documents.
  3. Coordinate and manage all company team meetings.
  4. Maintain confidentiality in handling sensitive information.
  5. Support special projects and initiatives as directed by leadership.
  6. Assist with administrative tasks for the executive team as needed.

Qualifications

  1. 2-3 years of experience in office management; a bachelor's degree is preferred.
  2. Proficient in Microsoft Office Suite.
  3. Strong written, verbal, organizational, and interpersonal skills.
  4. A personable individual who thrives in a dynamic environment.