Receptionist/Administrative Assistant

3 weeks ago

Provo, United States PEG Companies,Inc Full time
Job DescriptionJob Description

Firm Overview:

Founded in 2003, PEG Companies is a vertically integrated owner, operator, and developer of multifamily, hospitality, and build-to-rent assets in the U.S. and Canada with a focus on the Mountain West. Headquartered in Provo, Utah, PEG currently manages over $1.9B of AUM across seven commingled funds and various separate accounts with over 1,100 employees.

Executive Department Overview:

We are seeking a kind and energetic full-time receptionist to join our team The ideal candidate will be a great team player, reliable, honest, and focused. They must be organized, able to multitask, communicate effectively, retain information quickly, work independently, and bring a positive presence to our clients and our office.

Responsibilities:

  • Customer service mindset, with solid communication and interpersonal relationship skills.
  • Provide top-level service to clients and employees
  • Assist walk-in guests and direct them to the appropriate individuals.
  • Answer and direct phone calls
  • Forward general inquiries and/or complaints to the correct contact
  • Technical proficiency in operating phone systems, copy machines, and other office equipment.
  • Write and distribute emails, correspondence memos, letters, and forms
  • Special projects as needed.
  • Submit and reconcile expense report
  • Provide general support to clients, vendors, and employees
  • Support all departments
  • Microsoft Office products including Word, Excel, PowerPoint, and Outlook.
  • Adobe Acrobat
  • Digital filing/scanning paperwork.
  • Ordering lunches/catering when requested.
  • Self-Starter, Ability to Multi-task, Business Sensitivity, Good Judgement, Decision Making, Insightfulness, Discretion.
  • The position requires a helpful and cheerful attitude.
  • Professional dress/business casual

Requirements:

  • 2+ years of administrative support or executive assistance
  • Problem-solving ability
  • Advanced MS Office experience
  • Knowledge of Adobe Creative Suite
  • Attention to detail
  • Must have excellent verbal and written communication and strong interpersonal skills
  • Superior organization skills and dedication to completing projects promptly
  • Ability to multi-task

Physical Requirements:

  • Must be able to tolerate prolonged periods of sitting and/or standing at desk.
  • Must be able to operate a computer, telephone, and/or keyboard and tolerate prolonged periods performing work using a computer, telephone, and/or keyboard.
  • Occasionally required to climb, balance, bend, stoop, kneel, or crawl
  • Must be able to lift up to 25 pounds

Compensation:

Compensation in this position can include:

  • Competitive base salary.
  • Competitive benefits package.

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