Document Controls Specialist

3 months ago

Portland, United States MWH Full time
Job DescriptionJob Description

MWH Constructors, a global leader in the heavy civil construction of water and wastewater facilities, is seeking a Document Controls Specialist to support the construction of a Water Treatment Plant located in Portland, OR. This project will be the first of its kind in Portland, scheduled to break ground in Fall of 2023 and ultimately supplying 135 million gallons of water a day to the Portland community by Fall of 2027.

Essential Functions

  • Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance.
  • Support the development and maintenance of periodic status reports to keep management informed of project progress.
  • Assist in developing and adhering to project document control procedures including properly updating and maintaining record keeping databases.
  • Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products.
  • Liaise with project team to proactively address documentation issues to promote project success.
  • Refine and improve services in response to changing technological environment and Client expectations.
  • Serve as dedicated communications hub for project staff by maintaining records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint, BlueBeam, CMiC, and others.
  • Support Project Manager in the collection/distribution of data, communications, and coordination of team deliverables.
  • Support project team in presentations/reports to clients.
  • Work in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies.
  • Duties may also include word processing; answering phones; purchasing equipment; filling in for other staff' daily/weekly/monthly coordination of administrative tasks such as managing calendars, travel, expenses, meeting minutes, etc.; other project related activities as needed.

Basic Qualifications

  • Four-year degree in business, engineering, construction management, or related field or equivalent combination of experience, skills, and training or equivalent combination of experience, skills, and training.
  • Requires 2-4 years minimum document management, quality control, information technology or other similar experience.
  • Proficient with Outlook, Adobe software, and PowerPoint, FTP sites, and document control software such as SharePoint.
  • Excellent communication skills as well as strong attention to detail.

Benefits

  • Group health & welfare benefits including options for medical, dental and vision
  • 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
  • Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
  • Paid Time Off (15 days/year)
  • Paid Sick and Safe Leave
  • Paid Parental Leave Program
  • 10 Paid Holidays
  • 401(k) Plan (company matching contributions up to 4%)
  • Employee Referral Program

MWH Constructors is a leading delivery company with a focus on water and wastewater infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services and a full range of project delivery methods. Incorporating industry-leading preconstruction services and safety practices, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment

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