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Executive Assistant

2 months ago

Boston, United States Bridge Over Troubled Water Full time
Job DescriptionJob Description

The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will be able to work independently on projects, from conception to completion, and must meet deadlines and handle confidential matters skillfully.

ESSENTIAL JOB FUNCTIONS

  • Manage the CEO’s calendar by prioritizing inquiries and requests while troubleshooting conflicts; make judgments and recommendation to ensure smooth day-to-day engagements.
  • Edit and complete drafts of memos, and preparing communications on the executive's behalf.
  • Lead in the preparation of presentations and all related materials needed for formal presentations to the Executive Team or company-wide audience.
  • Research and analyze data to support any projects, events, and initiatives directors are sponsoring.
  • Filing and retrieving board records, documents, and reports.
  • Researching data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Accurately recording board meetings minutes.
  • Using various software, including Microsoft office suite, spreadsheets, doodle, video-conferencing platforms.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making business travel arrangements for CEO.
  • Performing office duties that include ordering supplies.
  • Opening, sorting and distributing incoming correspondence.
  • Provide general administrative support and office management support to the management team.
  • Assist in organizing team meetings, event outings such as, organize on day of events, catering execution, table set up configuration, and working with others to execute event.

QUALIFICATIONS

  • Proficient with Google and Microsoft office suites.
  • Knowledge of Doodle polls.
  • Extensive experience a board of directors
  • A proven multi-tasker with a high level of organizational skills.
  • Excellent verbal and written communications skills.
  • Event planning experience necessary.
  • Decision making and prioritization skills.
  • Experience with working with many diverse and culturally competent communities.

EDUCATION AND EXPERIENCE

  • A bachelor's degree is required for this role.
  • 5+ years of professional work experience in relation to the role.

PHYSICAL REQUIREMENTS

  • Prolonged periods of sitting at a desk and working on a computer.  
  • Must be able to lift to fifteen pounds occasionally.  
  • Will need to move between buildings. Around the corner to the main building and back to the admin office. Occasionally will visit the locations in Brighton.

COMPENSATION

Salary Range: $65,000 to $80,000 per year based on experience and qualifications.

BENEFITS

Bridge Over Troubled Waters offers a competitive benefits package that includes:

  • Paid time off (sick time, vacation time, personal time) as well as 13 paid holidays and a birthday holiday
  • Health, dental, and vision insurance
  • 401(K) with 3% matching of contributions after one year of employment
  • Employer sponsored flexible spending accounts, commuter pre-tax benefits, employer paid short-term disability, long term disability and life insurance

Bridge Over Troubled Waters, Inc.is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, gender identity, national origin, genetic information, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability or veteran status.

At Bridge Over Troubled Waters, we strive to create an accessible and inclusive application and selection process. We are committed to working with and providing reasonable accommodations to job applicants who may require one to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at recruiter@bridgeotw.org and we will work with you to meet your accessibility needs.