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Administrative Assistant

2 months ago

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Job DescriptionJob Description

Position Title: Administrative Secretary

Location: Gerald R. Ford Job Corps Center, Grand Rapids, MI

Reports To: Residential Supervisor

The Administrative Secretary position provides administrative support for a U.S. Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24.

Summary of Duties:

Provides administrative support to the assigned department. Performs a variety of clerical and administrative duties, managing a large volume of tasks while projecting a professional image that inspires confidence and trust in compliance with Department of Labor (DOL) and Gerald R. Ford Job Corps Center directives.

Summary of Duties:

The Administrative Assistant is responsible for performing a wide range of administrative duties and provides office support activities to facilitate the efficient operation of the center.

The Administrative Assistant Must:

  • Exhibit positive customer service behavior in every day work interactions.
  • Demonstrate a courteous and respectful attitude to internal workforce and external customers.
  • Communicate accurately and appropriately.
  • Handle difficult situations in a discreet and professional manner.
  • Computer competent, including Microsoft Office Skills and Internet research skills.
  • Excellent interpersonal skills, strong communication, and organizational skills.
  • Ability to work well with center management, students and staff, as well as community partners.

Key Areas of Responsibilities:

  • Promotes the Department initiatives and functions.
  • Maintains integrity guidelines and ensure that data is not manipulated.
  • Demonstrates the ability to compile and organize data as requested.
  • Schedules and organizes activities such as meetings and use of the conference/meeting rooms.
  • Manages calendars as needed.
  • Attends and accurately transcribes meeting minutes.
  • Maintains procedures and controls to promote communication and adequate information flow.
  • Composes, prepares and sends correspondence.
  • Demonstrates the ability to perform secretarial duties, i.e., typing, dictation, correspondence, preparing reports, memos.
  • Answers the telephone in a professional manner; directs calls appropriately.
  • Communicates appropriately and clearly to the supervisor and co-workers.
  • Maintains a good working relationship both within the department and with other departments.
  • Establishes self as a resource person within the department, in relating to students and to staff across the center.
  • Demonstrate the ability to schedule meetings between departments, directors/supervisors.
  • Demonstrates the ability to be flexible, organized and function under stressful situations.
  • Organizes team meetings, agendas and lunches.
  • Other duties as required by the DOL, Corporate Office and Center.


Education/Experience:

  • High School Diploma or equivalency
  • Associates Degree preferred, with two years of experience
  • Will accept extensive experience in lieu of degree
  • Must possess computer proficiency and excellent communication skills,

Certifications/Licenses:

  • Valid state driver’s license
  • CPR/First Aid certifications available upon hire.

Equal Opportunity Statement Gerald R. Ford Job Corps Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.