Bookkeeper / Administrative Assistant

2 months ago

Grand Rapids, United States CORPORATE LIVE INC Full time
Job DescriptionJob DescriptionHow would you like to work in the entertainment business? 
Corporate Live, Inc. is a West Michigan-based A/V production company providing audio, video, lighting, and other services for large scale events like concerts, galas, festivals, and more. 
Benefits/Perks
  • Employer Fully Paid Health and Dental Insurances
  • 401(k) Plan with Safe Harbor Company Matching
  • Paid Time Off
  • Variety On the Job
  • Work in Live Entertainment Industry
  • Career Growth Opportunities
Job SummaryWe are seeking a motivated and outgoing Bookkeeper / Administrative Assistant to join our team. In this role, you will provide support primarily to the President and secondarily to company employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include AR, AP, HR, taxes, benefits administration, website and social media updates, answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities 
  • Working in QuickBooks Online, manage accounts receivable, accounts payable, and collections
  • Assist in Human Resource activities including personnel records, benefits administration, payroll distribution, and other special projects 
  • Prepare varied correspondence, statistics, reports, and other documents of a confidential nature
  • Maintain executive’s agenda
  • Perform assigned administrative tasks complying with company policies and procedures
  • Develop, update, and maintain relevant office procedures
  • Serve as a reference to employees on Human Resource and other company policy questions and guidelines
  • Administer and monitor the maintenance of general ledgers and financial statements and prepare reports
  • Consult and review financial statements with external accountant
  • Travel to the bank to make deposits and withdrawals
  • Track employee sick, vacation, and personal time
  • Develop and maintain computerized spreadsheets
  • Assist President on special projects, ensuring compliance to government regulations
  • Answer, screen, and route incoming phone calls
  • Process invoices and purchase orders utilizing specialized AV rental software
  • Process small equipment rentals when needed
  • Organize meetings and take accurate minutes 
  • Maintain an organized filing system
  • Maintain office supplies and equipment
Qualifications
  • Education: Associate degree or certification program requiring two years to complete, related to business, industry, communications, accounting or human resources. An equivalent of a minimum of 4 years of work experience in these areas can be substituted for formal education.
  • Experience: Two to five years of related experience in a business environment supporting a senior manager or executive. Experience with the audio-visual industry desirable.
  • Working Knowledge: Requires computer skills and proficient knowledge and usage of Microsoft Office Business Suite (SharePoint, Word, Excel, Outlook, PowerPoint), QuickBooks Online financial software, Adobe Creative Cloud, WordPress System Software, and social media platforms (LinkedIn, Facebook, Instagram, etc.).
Additional Skills and Abilities: 
  • Proficiency in the use of personal computers including programs such as or similar to Microsoft Suite, QuickBooks, Adobe, and WordPress
  • Excellent written and verbal communication skills
  • Must be responsible, self-motivated, self-starter, personable and well-organized
  • Superior customer service skills to deal with both internal and external customers
  • Ability to manage multiple tasks simultaneously
  • Strong interpersonal skills: ability to work with diverse groups and interact effectively with customers, vendors, employees, and management
  • Ability to demonstrate planning, organizing and implementing skills which allow the successful completion of a project by a specific due date
  • Must be able to read and effectively interpret general business documentation

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