Administrative Assistant

2 months ago

Grand Rapids, United States Cooper People Group Full time
Job DescriptionJob Description

Who We Are

Cooper People Group is a woman-owned, boot-strapping and fast-growing startup whose purpose is to enrich the world of work. We are a team of seasoned HR leaders and professionals that are passionate about helping small to mid-sized companies across the Great Lakes to develop their HR strategy, structure, people and processes. We exist to lead and support organizations who have no HR, HR in transition, and HR with too much on their plate. The team at CPG believes that everyone deserves to do great work with the great people in great companies and are guided by our three core values:

  • People first
  • Make work fun
  • Here's how we can

Due to our continuous growth, we're expanding the team yet again and are seeking to add a part-time Administrative Assistant to our team this year.

What You'll Do

We are looking for an experienced part time administrative professional that loves all things business operations, communications, and project management, and who understands the intricacies of small business. This role will ramp up to average 10-15 hours per week (but could be more or less). You may be involved in tasks that include the following:

  • Reconciling accounts and entering expenses into accounting software
  • Assisting with internal team communications and coordinating logistics and materials for virtual and in-person team meetings and other firm events
  • Preparing internal meeting agendas, taking detailed minutes, and following up on action items
  • Serving as the subject matter expert and providing guidance to internal associates and clients on usage of our tools and technology
  • Setting up our new client accounts in various programs including our project management system, invoicing system, etc.
  • Creating engaging, targeted content for and managing social media accounts
  • Publishing monthly blog posts and quarterly newsletters
  • Assisting HR Consultants with client projects
  • Tracking and registering President and associates for training and events
  • Assisting in organizing and scheduling meetings and appointments
  • Proofreading and editing documents and assisting in the preparation of reports, agendas, and other documents
  • Maintaining and updating client and project databases
  • Ordering gifts, office supplies, CPG swag, etc.

What You'll Bring

  • At least two (2) years of office and/or executive administration experience in a small business environment.
  • Associate's degree in Business Administration or related field or equivalent experience.
  • Experience and proficiency in marketing including social media management, content creation and scheduling, engagement strategies, and blog writing to produce engaging and search engine optimized-friendly content.
  • Proficiency in Microsoft Suite and Google Suite products.
  • Passion to serve others, anticipate needs and proactively see around corners.
  • Excellent organizational and time-management skills in a remote work environment, Your ability to juggle and prioritize tasks effectively is impressive.
  • Strong written and verbal communication skills.
  • Attention to detail, problem-solving skills, and a keen eye for accuracy
  • Professional demeanor and strong interpersonal skills

What You'll Get

  • A chance to collaborate with the best in the biz at a growing company in an incredibly in-demand industry. Despite our ROWE (results-only-work-environment), we're a culturally strong and close-knit team.
  • Super flexible and remote environment in the West Michigan area
  • Competitive hourly pay with potential for variable compensation
  • Home office & data stipend
  • Paid time off & paid volunteer time
  • Learning & development stipend
  • Access to co-working spaces in Downtown GR
  • Paid parental and medical leave

If this sounds like you, apply today We'd love to talk.

We believe that diversity, equity, and inclusion are not only essential values but also powerful drivers of our innovation and success both internally and with our clients. We invite individuals from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, hairstyles, or any other characteristic to join us in our mission to enrich the world of work and create workplaces where diversity is not just acknowledged but celebrated. Together, we will build a company that reflects the rich diversity of the world around us, driving positive change within our organization and our clients.



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