Part-time Administrative Support Coordinator

3 weeks ago

Washington, United States Gateway Rehabilitation Center Full time
Job DescriptionJob DescriptionDescription:

Gateway has an opening for a Part- time Administrative Support Coordinator who provides administrative and operational support to outpatient programming. This position reports to an Outpatient Manager.


Responsibilities

  • Processes patient evaluations, admissions, and discharges in Electronic Health Records.
  • Assists in scheduling individuals for services with Electronic Health Records.
  • Greet visitors and patients and notify staff as people arrive for appointments.
  • Completes word processing, data entry, and filing duties.
  • Trains new administrative staff in office procedure and electronic medical record use.
  • Monitors patient liability and payment rate, including tracking patient liability, reminding patients, and referring nonpaying patients to site manager. Also, accepts patient liability payments and makes bank deposits.
  • Coordinates and processes patient drug screening.
  • Answer multi-line phone in a professional and pleasant manner, screen, and correctly direct calls to the appropriate staff.
  • Answer visitor inquiries and provide basic information as to services and programming.
  • Perform clerical duties as needed.
  • Audits patient charts, including admissions and discharges.
  • Supports operations of doctor/nurse day, including scheduling appointments, authorization and ordering of patient medication, and communication with pharmacies.
  • Orders supplies needed for office operations.
  • Ensures office equipment is functional and take responsibility for smooth functioning of office.
  • Generates and responds to correspondence.
  • Maintain neat and organized appearance of the lobby and front desk area.
  • Supports site medical records, including maintaining patient records and finalizing patient record after discharge.
  • Attends site and operations meetings as needed.
  • Performs related duties as needed.

Knowledge, Skills, and Abilities

  • Strong communication and organizational skills
  • Solid computer proficiency and experience
Requirements:

Basic Requirements

  • High School diploma or GED.

Preferred Requirements

  • Post high school, business or professional school graduate.

Additional Requirements

  • Pass PA Criminal Background Check
  • Obtain Child Abuse and FBI Fingerprinting Clearances
  • Pass drug screen
  • TB Test
  • Obtain/First Aid Certification

Work Condition

  • Drug and Alcohol Rehab Center
  • Office-based

GATEWAY IS AN EQUAL OPPORTUNITY EMPLOYER M/F/V/D

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