Senior Administrative Support Specialist

2 weeks ago

Washington, United States The Building People Full time
Job DescriptionJob Description

The Building People, LLC, has a position open for a Senior Administrative Support Specialist. Responsibilities include providing the federal client with professional on-site administrative support to facilitate the operations of existing buildings and new small to large-scale construction projects. Projects may include space upgrades or modification/reconfiguration of spaces to meet the mission needs of clients.

  • Key Responsibilities:
  • Provides general document preparation, editing, and management support for project management and technical staff. Responsibilities may include maintaining a repository of contract deliverables; managing a reference/resource library; preparing and monitoring facilities for technical training, teleconferencing, and meetings, and other support documents.
  • Records/Correspondence management support (includes Executive Correspondence), tracking, formatting, receipt, review, editing, document assembly, delivery, archiving, and disposition of documents and records
  • Generating monthly Progress Summary Reports being reviewed by the off-site Project Manager and DHS Contracting Officer Representative (COR).

Required Experience & Skills

  • A minimum of one year experience providing correspondence management support with skills including written correspondence, general office skills, and front office operations with Microsoft Office Suite 2016 and Internet Explorer.
  • Utilize SharePoint to assist with tracking, reporting, and logistical support for workflow and processes.
  • Handling the administrative business, planning, organization, and controlling the clerical aspect of the office including the preparation, communication, coordination, and storage of information/data while maintaining a process of work inside the office within the organization.
  • Acting as a liaison with Information Technology (IT) Support to ensure that staff have appropriate IT equipment.
  • Acting as the weekly/monthly Activity Report Coordinator, Virtual Office Coordinator and Organization Chart Coordinator when required
  • Assisting with the accountability of IT assets
  • For proposed Senior Administrative Support Personnel, the ability to pass a DHS “suitability” background investigation is a requirement

Preferred Experience & Skills

  • Ability to work independently, in groups, and in a fast-paced environment.
  • Drafting VIP Tour Procedures Kit for Program Manager’s review
  • Managing VIP Tours and assisting with Visitor Access Requests (VAR)
  • Arranging local travel (sedans/government vehicles)
  • Scheduling and attending on/offsite Leadership and Team Meetings (includes drafting minutes for weekly, bi-weekly, and monthly meetings)
  • Managing and maintaining executive and other leadership calendars
  • Assistance in maintaining office supplies/property for immediate staff.
  • Supporting Human Resource (HR) actions

Required Education

  • A bachelor’s degree in Business Administration from an accredited University recognized by the U.S. Department of Education.

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