Accounts Payable Specialist
4 weeks ago
NOTE: This job description is not intended to be all-inclusive and may not describe all the job responsibilities and standards assigned to this position. They may change from time to time. Associate may perform other related duties as needed to meet the ongoing needs of the organization.
Position Overview
The Accounts Payable Specialist is responsible for processing vendor invoices for payment in a timely and accurate manner within established company policies and guidelines.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Matches vendor invoices to authorized purchase orders to verify quantity, cost, descriptions, receiving, etc. Responsible for collecting all necessary back-up to process invoices.
- Inputs vendor information into Accounts Payable system using proper general ledger account numbers and applies actual costs to order. Vendor invoices will be processed in a timely fashion, ensuring compliance with OE’s payment terms and minimizing lost discounts.
- Responsible for selecting vendor invoices for payment on each check run, verifying that deposits are taken when due, and minimizing lost discounts by processing in a timely manner and following internal procedures.
- Maintains open purchase order files and open accounts payable files—filing must be neat and consistent within department
- Identifies and resolves price discrepancies in a timely fashion, following OE Policies and Procedures on when and how to correct price discrepancies.
- Works on building relationships with and educating Sales in an effort to eliminate price discrepancies.
- Prepares monthly account reclass and Accounts Payable accrual journal entries for input into the General Ledger.
- Reviews and resolves open issues on management information reports, i.e.: “Goods Received, Not Cost-Verified” and “Goods Cost-Verified, Not Received” on a monthly basis.
- Reviews orders for gross profits; follows up with Sales for GP% outside of established company policy.
- Reconciles monthly statements from vendors back to the A/P aging on a monthly basis.
- Responsible for keeping the A/P aging for their vendors current; needs to work with Accounting Manager on aged items requiring additional follow-up.
- Performs special projects or assignments as needed, such as: running “Final Cost Adjustments”, etc.
Travel
No travel is required for this position.
Required Qualifications
- High School Diploma/GED.
- 2+ years accounting or job-related experience.
- Proficient in basic math and accounting principles.
- Understands cost accounting concepts, as well as knows automated accounting system and OE order management process.
- BA/BS in related field preferred.
- PC Skills: Basic Microsoft Office Suite, Windows.
- Ability to deal effectively with vendors and all levels in the CI organization.
- Prioritizes workflow in a multi-task environment and pays attention to details.
- Solid organizational and administrative abilities.
- Expresses self clearly and professionally, both verbally and in writing.
- A team player that understands relationships of Accounts Payable Department as it relates to Corporate Interiors.
About Us
Corporate Interiors is a customer-focused organization specializing in workplace environments. From our foundation in 1985, our shape, progression and prosperity have been formed by listening to the marketplace and understanding the strategic direction of the clients we serve.
Corporate Interiors is widely recognized as the largest re-manufacturer of office furniture in the Philadelphia Region. The Company partners with clients to provide inspirational workplace environments. This encompasses an extensive collection of workspace furniture solutions; architectural solutions; custom millwork; flooring; audio visual integrations; comprehensive in-house design and project management capabilities; and manufacturer of eco-friendly new furniture.
Corporate Interiors offers industry leading benefits to eligible employees, including:
- Medical, Dental, and Vision Insurance
- Company Paid Life Insurance
- Company Paid Disability Insurance
- Paid Time Off
- Paid Holidays
- 401(K) and Profit Sharing Plan
- And More Check out our benefits offerings on our careers page
EEO/AA Employer/Veteran/Disabled. If you require special assistance or an accommodation to apply due to a disability, please contact HR by email at hr@corporate-interiors.com.
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