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Accounts Payable Specialist
2 months ago
Location: New Haven, CT Hybrid (3 Days onsite)Pay Rate: $25-30 per Hour DOE OverviewResponsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system.Core Responsibilities
- Process invoices in compliance with department and company policies and procedures
- Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data
- Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances
- Facilitate payment of invoices due by sending bill reminders and contacting suppliers
- Assist with determining if payments are 1099able
- Understand company codes, expense accounts, cost centers, profit centers and internal orders
- Understand compliance issues around accounts payable processes (W-9, sales tax, 1099able etc.)
- Invoice Administration
- Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures
- Review all invoices for accuracy and verify invoices against proof of goods/ services supplied and posted to correct accounts and cost centers
- Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies
- Ensure invoices relating to contractual payments are as per the agreed terms and conditions
- Enter & match invoices against purchase orders as applicable
- Payables Reconciliation
- Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies
- Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled
- Complete special projects as assigned and provide electronic back up in department where required.
- Knowledge of basic accounting principles
- Knowledge of AP and General Ledger principles
- SAP AP and/or Coupa experience is desirable
- Accuracy and detail orientation
- Organizational and coordination skills to support multi-tasking
- Strong oral and written communication skills
- Basic analytical and problem-solving skills
- Associates Degree in Business or Accounting, or equivalent in experience
- 2+ years’ experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility
Qualified candidates are encouraged to apply immediately
Please include a clean copy of your resume, salary expectations and any references.
