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Accounts Payable Specialist
3 months ago
Job Title: Accounts Payable Specialist
Real Estate or Construction Experience is required
Location: SOHO NY, NY 10002
Salary: $60k-$65k
Responsibilities:
- Invoice Processing:
- Review, verify, and process invoices from vendors, ensuring accuracy and compliance with company policies and contractual agreements.
- Match invoices with purchase orders and delivery receipts to ensure proper documentation.
- Payment Management:
- Prepare and execute payments to vendors, including checks, electronic transfers, and other methods as required.
- Ensure timely and accurate payment processing while adhering to company deadlines and payment terms.
- Record Keeping:
- Maintain and update detailed records of all accounts payable transactions, including invoices, payment receipts, and correspondence.
- Reconcile vendor statements and resolve any discrepancies or issues related to accounts payable.
- Vendor Relations:
- Communicate with vendors to address inquiries, resolve payment issues, and maintain positive relationships.
- Handle vendor setup and maintenance, including collecting and verifying required documentation.
- Reporting and Compliance:
- Assist in the preparation of financial reports and statements related to accounts payable.
- Ensure compliance with accounting policies, internal controls, and relevant regulations.
- Support audits by providing necessary documentation and information.
- Process Improvement:
- Identify and recommend improvements to accounts payable processes to enhance efficiency and accuracy.
- Implement best practices and contribute to the development of effective procedures.
Qualifications:
- Minimum of 3-5 years of experience in accounts payable or a similar financial role.
- Advanced proficiency in QuickBooks Enterprise: Ability to handle all tasks of general bookkeeping for multiple companies/properties, including entering invoices, generating reports, filing, performing multiple bank reconciliations, making advanced journal entries, and understanding the chart of accounts. Familiarity with all aspects of A/P and A/R.
- Proficiency in MS Excel: Ability to create spreadsheets with basic formulas. Experience with AIA construction billing is a plus.
- Experience with Paychex programs is desirable.
- Excellent communication, administrative, and organizational skills with meticulous attention to detail.
- Experience in Construction or Real Estate Development is required
Why Join Us?
- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- Dynamic and supportive work environment.
When our Talent is looking for their next opportunity, we know they are not just looking for their next paycheck. Our Recruiters are experts in their specialized fields and understand that making the right match between the candidate and the company, is the key to long term success.
We offer a variety of staffing solutions, including:
Temporary, temp-to-hire, direct hire
Independent contract placements
Executive search
Managed staffing and outsourced workforce solutions
