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Accounts Payable Specialist
3 months ago
Job Title: Accounts Payable Specialist
Real Estate or Construction Experience is required
Location: SOHO NY, NY 10002
Salary: $60k-$65k
Responsibilities:
- Invoice Processing:
- Review, verify, and process invoices from vendors, ensuring accuracy and compliance with company policies and contractual agreements.
- Match invoices with purchase orders and delivery receipts to ensure proper documentation.
- Payment Management:
- Prepare and execute payments to vendors, including checks, electronic transfers, and other methods as required.
- Ensure timely and accurate payment processing while adhering to company deadlines and payment terms.
- Record Keeping:
- Maintain and update detailed records of all accounts payable transactions, including invoices, payment receipts, and correspondence.
- Reconcile vendor statements and resolve any discrepancies or issues related to accounts payable.
- Vendor Relations:
- Communicate with vendors to address inquiries, resolve payment issues, and maintain positive relationships.
- Handle vendor setup and maintenance, including collecting and verifying required documentation.
- Reporting and Compliance:
- Assist in the preparation of financial reports and statements related to accounts payable.
- Ensure compliance with accounting policies, internal controls, and relevant regulations.
- Support audits by providing necessary documentation and information.
- Process Improvement:
- Identify and recommend improvements to accounts payable processes to enhance efficiency and accuracy.
- Implement best practices and contribute to the development of effective procedures.
Qualifications:
- Minimum of 3-5 years of experience in accounts payable or a similar financial role.
- Advanced proficiency in QuickBooks Enterprise: Ability to handle all tasks of general bookkeeping for multiple companies/properties, including entering invoices, generating reports, filing, performing multiple bank reconciliations, making advanced journal entries, and understanding the chart of accounts. Familiarity with all aspects of A/P and A/R.
- Proficiency in MS Excel: Ability to create spreadsheets with basic formulas. Experience with AIA construction billing is a plus.
- Experience with Paychex programs is desirable.
- Excellent communication, administrative, and organizational skills with meticulous attention to detail.
- Experience in Construction or Real Estate Development is required
Why Join Us?
- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- Dynamic and supportive work environment.
