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Accounts Payable Specialist
3 months ago
The Atlantic Group has partnered with a nonprofit organization in the NYC area. They have an immediate need for an Accounts Payable Specialist to join their team. This position is a full-time permanent position.
Job Title: Accounts Payable Specialist
Hours: 35 hours, Non-Exempt
Work Schedule: 1st month is 5 days in the office, hybrid up to two days from home after that, depending on work performance and department needs.
Job Summary: Assist the Accounts Payable Manager on all matters related to the research, maintenance, and implementation of accounts payable functions and procedures.
Major Duties:
• Review, verify, process, and code petty cash, check requests, and vendor invoices.
• Prepare and execute check runs, electronic transfers, and payments for petty cash, check request payments, and vendor invoices.
• Maintain and digitally archive vendor files, including acquiring W-9s for onboarding.
• Manage vendor inquiries and handle phone inquiries directed to the Accounts Payable department.
• Aid in account analysis and the resolution of invoice discrepancies.
• Monitor and keep cash disbursement account information up to date.
• Update the petty cash list and assist in preparing and filing 1099s.
• Receive, date, and stamp incoming mail.
• Review all vendor invoices and statements and conduct research to address any outstanding queries.
• Process bank deposits and maintain utility and rent facilities lists.
• Ensure the accurate and organized maintenance of payable records.
• Perform filing, copying, and mailing duties as required for the department.
• Assist Accounts Receivable in locating copies of invoices as needed for billing purposes.
• Support month-end closing processes and contribute to audits by providing necessary documentation and evidence.
• Assist the Accounts Payable Manager as and when required.
Qualifications:
• High school diploma with two years experience in Accounts Payable.
•Must be proficient in Microsoft Office, accounting software, and databases.
• Must have excellent written and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast-paced work environment.
• High degree of accuracy and efficiency.
• Familiarity with Generally Accepted Accounting Principles (GAAP).
ID: 39386
