Administrative Assistant
4 weeks ago
Welcome guests, answer and direct incoming calls, distributes mail, manages supplies, and provides administrative support to staff. Independent judgement is required to plan, prioritize and organize different tasks throughout each day.Essential Duties:
- Enter data accurately into project management system
- Finalize / bind / scan reports, compile submissions, ensure submissions are delivered (in-person or via mail) on time
- Provide administrative support to staff as required; word processing, documentation and correspondence preparation, submissions, etc.
- Assists with other related clerical duties such as photocopying, faxing, filing and collating
- Function as a backup for other administrative professionals within the group and support teaming activities
- Monitor / order office supplies monthly
- Monitor office equipment, schedule service as needed
- Schedules and coordinates office meetings and events
- Answer / direct phone calls to staff using a multi-line system
- Sort / distribute mail / shipments, prepare outgoing mail
- Greet / assist clients
- Written and verbal communication skills, in both internal and client-facing settings
- Proficient in Microsoft Office, Adobe, Internet Explorer/Google Chrome, Deltek Ajera (a plus)
- Knowledge of administrative and clerical procedures
- Exceptionally well-organized / detailed, with the ability to manage / prioritize multiple tasks
- Ability to maintain a professional persona with flexibility, collaboration and a client focus
- Required: High school diploma or equivalent with one year of administrative experience
- Valid Driver’s License and reliable transportation
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- Hybrid Position – Routinely in the office Tuesday – Thursday (Mondays and Fridays are dependent upon project related work but typically are WFH)
- Monday – Thursday 9-hour shift / Friday 8:00 am – 12:00 pm
- This is largely a sedentary role; however, some lifting is required with larger submissions (multiple plan sets / reports being delivered to Township/County/mail). This would require the ability to lift and must be able to walk up two flights of stairs.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
-
Administrative Assistant
1 month ago
Harrisburg, United States Veterans Outreach of Pennsylvania Full time**Administrative Assistant** **Supervised By**:Executive Director **Hours**:40 hours per week **Primary Objective**: The Administrative Assistant plays a vital role in supporting the non-profit residential program for veterans with mental health challenges, addiction, chronic homelessness, and other related issues. The primary objective of this position...
-
Administrative Assistant
4 weeks ago
Harrisburg, United States MEDICAL TECHNOLOGY ASSOCIATES LLC Full time**Position Summary** The administrative assistant is responsible for providing comprehensive administrative support, including booking travel arrangements, preparing technician paperwork, and cross-training on key functions within our support center. **Essential Job Functions** - Coordinate and book travel arrangements for employees, including flights,...
-
Administrative Assistant
1 month ago
Harrisburg, United States HAMILTON HEALTH CENTER INC Full timeJob DescriptionJob DescriptionAll About Hamilton Health CenterHamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered. The mission of Hamilton is to improve the health of...
-
Administrative Assistant
1 month ago
Harrisburg, United States Abel Personnel Full timeJob DescriptionJob DescriptionAs the Administrative Assistant, you'll play a pivotal role in supporting the CEO and ABEL PERSONNEL’S CLIENT staff by handling administrative tasks related to various programs and activities. From assisting with scheduling CE webinars to coordinating meetings and handling public grants, your contributions will be...
-
Sales Administrative Assistant
3 days ago
Harrisburg, United States URL Insurance Group Full time**Responsibilities** - **Answer and direct phone calls**: Handle incoming calls and route them appropriately. - **Organize and schedule appointments**: Coordinate and manage appointments using administrative software. - **Assist in the preparation of regularly scheduled reports**: Compile and organize data for reporting purposes. - **Develop and maintain a...
-
Administrative Office Assistant
4 days ago
Harrisburg, United States Arko Flooring Full timeJob Summary Duties - Answer phone calls, take messages, and direct calls to the appropriate person - Maintain fleet records and schedule vehicle repairs and maintenance - Record and distribute meeting notes - Schedule appointments and manage calendars for multiple staff members - Perform general administrative tasks such as filing, data entry, and document...
-
Administrative Office Assistant
1 month ago
Harrisburg, United States Arko Flooring Full timeJob Summary Duties - Answer phone calls, take messages, and direct calls to the appropriate person - Maintain fleet records and schedule vehicle repairs and maintenance - Record and distribute meeting notes - Schedule appointments and manage calendars for multiple staff members - Perform general administrative tasks such as filing, data entry, and document...
-
Administrative Assistant
4 weeks ago
Harrisburg, United States HAMILTON HEALTH CENTER INC Full timeJob DescriptionJob DescriptionAll About Hamilton Health CenterHamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered. The mission of Hamilton is to improve the health of...
-
Harrisburg, Pennsylvania, United States Piedmont Airlines Full timeJob Description:Piedmont Airlines is seeking a self-motivated, detail-oriented professional to join our team as an Administrative Assistant. In this role, the Administrative Assistant is expected to keep both the company goals and customer expectations in mind when performing daily tasks. The Administrative Assistant must be a self-starter with a...
-
Childcare Center Administrative Assistant
4 weeks ago
Harrisburg, United States Kiddie Academy of Harrisburg, PA Full timeJob DescriptionJob DescriptionJob Summary: The responsibilities of an Office Manager will include answering the phone, inventory management, managing files, or performing important tasks as delegated by the Center Director.Office Manager Compensation and Benefits:Competitive PayFlexible Working HoursHealth InsurancePTO & Sick Leave401(K)Office Manager...
-
Piedmont Airlines Hiring
1 month ago
Harrisburg, United States Piedmont Airlines Full timeJob Description: Piedmont Airlines is seeking a self-motivated, detail-oriented professional to join our team as an Administrative Assistant. In this role, the Administrative Assistant is expected to keep both the company goals and customer expectations in mind when performing daily tasks. The Administrative Assistant must be a self-starter with a...
-
Administrative Assistant I
1 month ago
Harrisburg, United States CITY OF HARRISBURG Full time**DEFINITION** **ESSENTIAL FUNCTIONS** Work involves but is not limited to the following: Performs secretarial and administrative services. Maintains computerized records and property files. Keeps records and compiles data. Collects and maintains confidential information. Performs complex typing and word processing functions, including preparation of...
-
webMethods Administrator
6 days ago
Harrisburg, United States ShiftCode Analytics Full timeTitle: webMethods Administrator / Developer Location: HYBRID - Must be local to Harrisburg, PA and able to report within 1 hour notice if needed Duration: 6 months with extensions Visa: USC, GC and GC-EAD (H1 Consultants are okay if they will receive a GC within 1 year). Interview: IN PERSON REQUIRED SKILLS - Resumes must account for the amount of experience...
-
Administrative support
4 weeks ago
Harrisburg, United States Careerbuilder-US Full timeEssential Duties and Responsibilities: Data entry project work. Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines. Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents. Ability to file in federal and state...
-
Cyber Security Administrator
8 hours ago
Harrisburg, United States Crescens Full timeJob Title: Cyber Security Administrator Location: Harrisburg PA Duration: 7+months Type: Contract***this position is currently remote; however, the individual is required to pick up commonwealth-issued equipment the first day from The Server Farm (badging could very well be done that first day too) and may be required to be on-site to perform system...
-
Administrative Media Coordinator
1 day ago
Harrisburg, United States Abel Personnel Full timeJob DescriptionJob DescriptionExciting Opportunity: Associate Media Coordinator with Abel Personnel's creative, progressive, and growth-oriented client! This employer brings a transformative and innovative energy to their marketing and advertising agency.Join a dynamic team in Harrisburg as we champion diversity and support our marketing clients!Salary:...
-
Administrative Support-exec
1 month ago
Harrisburg, United States TE Connectivity Full timeThe Executive Administrative Assistant will provide high-level direct support to members of TE Connectivity’s Information Systems (TEIS) executive leadership team. This individual plays a central role in supporting the TEIS organization. We’re looking for an individual who is a self-starter, focused on results, and committed to making a difference. This...
-
LU- SQL Database Administrator
4 weeks ago
Harrisburg, United States Focused HR Solutions LLC Full timeThis position is currently remote, but may be moved to on site in Harrisburg, PA or hybrid in the future. - Candidate must work EST Business Hours ** Our direct client has an opening for SQL Database Administrator position # 709759. This position is for 6-12+ months, with option of extension, and will be worked in remotely at this time (must work EST...
-
Assistant Compliance Officer
7 days ago
Harrisburg, United States Pennsylvania Housing Finance Agency Full time**Job Purpose** The Assistant Compliance Officer will assist the counseling agencies and counselors in establishing procedures to assure compliance with PHFA’s counseling standards, state and federal polices, billing procedures and regulatory requirements are met. **Essential Functions** 1. Assist counselors, specifically on supporting PHFA’s...
-
Recruiting Assistant
2 weeks ago
Harrisburg, United States Abel Personnel Full timeJob DescriptionJob DescriptionJoin Our Team as a Recruiting Assistant at Abel Personnel!Are you passionate about connecting people with their dream careers? Do you thrive in a fast-paced, dynamic environment? Abel Personnel is looking for a talented and enthusiastic Recruiting Assistant to join our team!About Us: Abel Personnel is a leading staffing and...