Administrative Assistant I

3 weeks ago

Harrisburg, United States CITY OF HARRISBURG Full time

**DEFINITION**

**ESSENTIAL FUNCTIONS**

Work involves but is not limited to the following: Performs secretarial and administrative services. Maintains computerized records and property files. Keeps records and compiles data. Collects and maintains confidential information. Performs complex typing and word processing functions, including preparation of contract documents. Handles scheduling and logistics of meetings and activities. Establishes and maintains an effective working relationship with supervisors, co-workers and the general public. Has proper telephone skills and can communicate effectively with staff and the general public. Implements administrative procedures for the bureau. Assist the public in completing appropriate documents for desired service. Use of personal computer is required. Completes all assignments in an efficient, consistent and timely manner. Maintains payroll time-keeping records. Maintains regular, punctual and predicable attendance. Reports to work and remains at work in a productive manner, which includes not being under the influence or impaired by the use of alcohol and/or drugs.

**REQUIRED KNOWLEDGE AND ABILITIES**
- Comprehensive knowledge of word processing equipment and personal computers.
- Demonstrated skills in developing statistical and analytical reports and summaries of raw information.
- Effective organizational and communication skills.
- Ability to perform payroll and timekeeping.
- Knowledge of and ability to use Microsoft Office products, including, but not limited to: Word, Excel, Access and Outlook, or another successor software.
- Ability to understand and follow oral and written instructions.

**QUALIFICATIONS**

High school diploma or equivalent.

One year of experience as a secretary II or four years of progressive experience in clerical work, or any acceptable combination of experience and training which provides the required knowledge, skills and abilities.

Ability to type 25 words or more a minute, with 85 % accuracy.

Must be certified or possess the ability to pass the proficiency test to become certified in the operation of Microsoft Office Suite products at the time of appointment.

Valid Pennsylvania Driver’s License, Class C, or equivalent

Pay: From $45,311.70 per year

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Secretary II: 1 year (preferred)
- progressive clerical work: 4 years (preferred)

License/Certification:

- Pennsylvania Driver’s License, Class C, or equivalent. (preferred)

Work Location: In person

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