Administrative Assistant

2 months ago

Harrisburg, United States Veterans Outreach of Pennsylvania Full time

**Administrative Assistant**

**Supervised By**:Executive Director

**Hours**:40 hours per week

**Primary Objective**:
The Administrative Assistant plays a vital role in supporting the non-profit residential program for veterans with mental health challenges, addiction, chronic homelessness, and other related issues. The primary objective of this position is to provide administrative and clerical support to ensure the smooth operation of the program and facilitate the delivery of services to veterans in need. The expectation is that this position will be in-person, with the possibility of occasional remote work as necessary.

**Clinical Responsibilities**:
While the Administrative Assistant does not have direct clinical responsibilities, they play a crucial role in supporting the clinical team by assisting with administrative tasks and facilitating communication within the program.

**Job Duties**:

- **Documentation and Reporting**:Assist with the maintenance and organization of program documentation, client files, and data entry, ensuring accuracy and confidentiality.
- **Communication**:Facilitate communication within the program by relaying messages, coordinating meetings, and distributing information to staff members, residents, and external stakeholders.
- **Record Keeping**:Maintain accurate and up-to-date records of program activities, such as attendance logs, resident sign-in sheets, and staff schedules.
- **Financial Assistance**:Assist with financial administrative tasks, such as processing invoices, reimbursements, and petty cash management, in collaboration with the finance department.
- **Data Management**:Assist with data collection and management, including maintaining databases, compiling program statistics, and generating reports as required.
- **Meeting Support**:Provide administrative support for program meetings, including preparing meeting agendas, taking minutes, and distributing meeting materials.
- **Resource Coordination**:Assist with coordinating resources and referrals for program participants, including connecting them with community services, support groups, and additional resources as needed.
- **Program Promotion**:Support program promotion and outreach efforts by assisting with the creation and distribution of promotional materials and maintaining social media platforms.
- **Compliance**:Ensure adherence to organizational policies, procedures, and regulatory requirements, including maintaining confidentiality of client information.

**Qualifications**:

- **Education**:High school diploma or equivalent. Additional education or training in office administration or a related field is preferred.
- **Experience**:Minimum of 2 years of administrative support experience, preferably in a non-profit or healthcare setting. Experience working with veterans or individuals with mental health and addiction challenges is a plus.
- **Organization Skills**:Strong organizational and multitasking skills to manage multiple responsibilities, prioritize tasks, and meet deadlines.
- **Communication Skills**:Excellent verbal and written communication skills to effectively interact with staff, residents, and external stakeholders.
- **Attention to Detail**:Strong attention to detail to ensure accuracy in documentation and record-keeping tasks.
- **Confidentiality**:Understanding of the importance of confidentiality and ability to handle sensitive information with discretion and professionalism.
- **Teamwork**:Ability to work collaboratively as part of a team, supporting and assisting colleagues as needed.
- **Adaptability**:Flexibility and adaptability to navigate and prioritize tasks in a fast-paced and dynamic work environment.
- **Empathy**:Demonstrated empathy and understanding for individuals facing mental health, addiction, and homelessness challenges.
- Any offer of employment contingent on background check.
- **Note**:This job description is intended to provide a general overview of the responsibilities and qualifications for the position of Administrative Assistant. Duties and qualifications may vary depending on the specific needs and requirements of the non-profit organization.

Pay: From $18.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Day shift

People with a criminal record are encouraged to apply

Application Question(s):

- Do you have experience doing administrative work in a behavioral health setting?

Ability to Relocate:

- Harrisburg, PA 17104: Relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    1 week ago

    Harrisburg, United States HAMILTON HEALTH CENTER INC Full time

    Job DescriptionJob DescriptionAll About Hamilton Health CenterHamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered. The mission of Hamilton is to improve the health of...

  • Administrative Assistant

    2 months ago

    Harrisburg, United States HAMILTON HEALTH CENTER INC Full time

    Job DescriptionJob DescriptionAll About Hamilton Health CenterHamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered. The mission of Hamilton is to improve the health of...

  • Administrative Assistant

    2 months ago

    Harrisburg, United States Abel Personnel Full time

    Job DescriptionJob DescriptionAs the Administrative Assistant, you'll play a pivotal role in supporting the CEO and ABEL PERSONNEL’S CLIENT staff by handling administrative tasks related to various programs and activities. From assisting with scheduling CE webinars to coordinating meetings and handling public grants, your contributions will be...

  • Administrative Assistant

    1 month ago

    Harrisburg, United States Signature Staffing Full time

    Job DescriptionJob DescriptionTechnologically advanced, progressive, employee focused, highly rewarded company in Harrisburg is looking for a professional Administrative Assistant to join their team ASAP! Hybrid position, 3 days in office, M-Thursday 8am-5pm, Fridays 8am-noon, Temp-to-Hire, $18-$20/hr. Let us know if you are interested! Welcome guests,...

  • Administrative Assistant

    2 weeks ago

    Harrisburg, United States LHH Full time

    Position Title: Administrative AssistantDuration: Contract to hireLocation: Onsite in Harrisburg, ORPay Range: $20-$22 per hourHours: M-F, full time, flexibility on start timeBenefits:PTO + sick time and holidaysDental and vision 100% covered by the companyMedical 90% covered by the companyEAP and life insurance covered by the company401K with company match ...

  • Administrative Assistant

    1 month ago

    Harrisburg, United States SENATE OF PENNSYLVANIA Full time

    **Office**: Senate Republican Administrative Services Office **Title**: Administrative Assistant **Classification**: A1 **Salary**: $35,338 **Office Location**: Harrisburg **Office Hours**: 9:00-5:00 **Job description**: Administrative Assistants provide secretarial services to the members of the Republican Caucus and their staff. We provide services...

  • Receptionist/Administrative Assistant

    1 week ago

    Harrisburg, United States Abel Personnel, Inc Full time

    Job DescriptionJob DescriptionReceptionist/Administrative Assistant $18-$20/hourFull Time Position8:30 am – 5:00 pmGreat company, work as part of a team, Temp to Perm position. Work on site in mid-town Harrisburg, PA. Parking provided. This company offers excellent benefits once perm.Responsibilities of Receptionist/Administrative Assistant position...

  • Administrative Assistant

    2 weeks ago

    Harrisburg, United States PA IOLTA Board Full time

    **About the Pennsylvania IOLTA Board** The Pennsylvania IOLTA Board is a 501(c)3 non-profit organization operating under the Supreme Court of Pennsylvania. Since 1989, the IOLTA Board has been Pennsylvania’s leading funder of civil legal aid and access to justice. With a small professional staff, the IOLTA Board administers various court-directed and...

  • Administrative Assistant

    1 month ago

    Harrisburg, United States Arko Flooring Full time

    Job Summary Duties - Answer phone calls, take messages, and direct calls to the appropriate person - Maintain fleet records and schedule vehicle repairs and maintenance - Record and distribute meeting notes - Schedule appointments and manage calendars for multiple staff members - Perform general administrative tasks such as filing, data entry, and document...

  • Healthcare Administrative Assistant

    2 days ago

    Harrisburg, United States MD Solution Services Full time

    MD Solution Services provides the best EHR solutions to businesses and consumers all over the world. At MD Solution Services, we have a great team environment with a family dynamic. Qualifications and Skills - Entry level position - 0-2 years of experience working with healthcare information management, medical billing and coding, medical support training,...

  • Administrative Assistant

    1 week ago

    Harrisburg, United States Elwyn Full time

    **ELWYN** **JOB DESCRIPTION** **JOB NO.**: 668BH **SERVICE AREA**: Adult Behavioral Health **JOB TITLE**: Administrative Site Coordinator **PROGRAM/DEPT**: Dauphin County Community Residential Rehabilitation (CRR) **GRADE**: 10 **FLSA STATUS**: Non-Exempt *** ***: This position provides primary support to the Adult Residential Behavioral Health...

  • Business Services Administrative Assistant

    2 weeks ago

    Harrisburg, United States Dauphin County Technical School Full time

    Business Services Administrative Assistant **Benefits**: - Dental insurance - Health insurance - Vision insurance Schedule: - Monday to Friday Work Location: In person

  • Pupil Services Administrative Assistant

    2 weeks ago

    Harrisburg, United States Dauphin County Technical School Full time

    Pupil Services Administrative Assistant Pay: $18.00 - $23.00 per hour **Benefits**: - Dental insurance - Health insurance - Vision insurance Schedule: - Monday to Friday Work Location: In person

  • Administrative Assistant

    1 week ago

    Harrisburg, United States HAMILTON HEALTH CENTER INC Full time

    Job DescriptionJob DescriptionAll About Hamilton Health CenterHamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered. The mission of Hamilton is to improve the health of...

  • Administrative Assistant

    1 month ago

    Harrisburg, United States HAMILTON HEALTH CENTER INC Full time

    Job DescriptionJob DescriptionAll About Hamilton Health CenterHamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered. The mission of Hamilton is to improve the health of...

  • Piedmont Airlines Hiring – Airline Administrative Assistant

    2 months ago

    Harrisburg, Pennsylvania, United States Piedmont Airlines Full time

    Job Description:Piedmont Airlines is seeking a self-motivated, detail-oriented professional to join our team as an Administrative Assistant. In this role, the Administrative Assistant is expected to keep both the company goals and customer expectations in mind when performing daily tasks. The Administrative Assistant must be a self-starter with a...

  • Piedmont Airlines Hiring

    2 months ago

    Harrisburg, United States Piedmont Airlines Full time

    Job Description: Piedmont Airlines is seeking a self-motivated, detail-oriented professional to join our team as an Administrative Assistant. In this role, the Administrative Assistant is expected to keep both the company goals and customer expectations in mind when performing daily tasks. The Administrative Assistant must be a self-starter with a...

  • webMethods Administrator

    3 weeks ago

    Harrisburg, United States ShiftCode Analytics Full time

    Title: webMethods Administrator / Developer Location: HYBRID - Must be local to Harrisburg, PA and able to report within 1 hour notice if needed Duration: 6 months with extensions Visa: USC, GC and GC-EAD (H1 Consultants are okay if they will receive a GC within 1 year). Interview: IN PERSON REQUIRED SKILLS - Resumes must account for the amount of experience...

  • WebMethods Administrator

    1 month ago

    Harrisburg, United States Focused HR Solutions LLC Full time

    **This position is currently remote but is likely to switch to on site in Harrisburg, PA in the near future. Candidate must work EST Business Hours ** Our direct client has an opening for WebMethods Administrator position # 707913. This position is for 6-12+ months, with option of extension, and will be worked in remotely at this time with the potential to...

  • Office Administrator

    5 days ago

    Harrisburg, United States Logos Academy Harrisburg Full time

    **Logos Academy Harrisburg** is an independent private school providing a quality and compassionate education in a Christ-centered environment where every student grows. Our income-based tuition structure and open enrollment policy mean families of varied ethnic, religious, and socioeconomic backgrounds make up the Logos Academy Harrisburg community. We’re...