Office Admin/HR Assistant

5 days ago

Greenville, United States Armada Analytics Part time
Job DescriptionJob Description

Job Purpose

The Office Admin/HR Assistant will provide administrative support to ensure efficient operation of the office and assist the HR department with various tasks related to employee management and organizational needs. This role requires a detail-oriented individual who excels in multitasking and communication. This role requires a self-motivated individual who will be responsible for coordinating company activities and operations while providing clerical and administrative support to HR. This individual will support leadership and employees through a variety of tasks related to organization and communication. To be successful as an Office Admin/HR Assistant, this individual should be professional, polite, and attentive while also being able to multi-task. This individual should always be prepared and responsive, willing to meet each challenge directly.

Duties and Responsibilities

Administrative Duties:

  • Manage and maintain office supplies inventory, placing orders as necessary.
  • Answer and direct phone calls, emails, and in-person inquiries.
  • Organize and schedule meetings and appointments.
  • Maintain and update filing systems, both physical and electronic.
  • Assist in the preparation of reports and presentations for internal meetings.
  • Coordinate company events.
  • Greet visitors and direct them to the relevant office/personnel.
  • Coordinate the maintenance of office facilities, and equipment.

Human Resources Support:

  • Assist with the recruitment process, including job postings, scheduling interviews, and onboarding new employees.
  • Maintain employee records, ensuring that all information is accurate and up-to-date.
  • Help manage employee benefits administration and respond to related inquiries.
  • Assist in organizing employee training and development programs.

Minimum Qualifications

  • High school diploma or equivalent; Associate’s degree in Business Administration, Human Resources, or related field preferred.
  • Proven experience as an administrative assistant, HR assistant, or similar role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
  • Knowledge of HR processes and best practices is a plus.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Excellent written and verbal communication skills.
  • Ability to adapt to changing situations in a calm and professional manner

Preferred Qualifications

  • College degree in business, administration, Human Resources or a related field.
  • Experience developing internal processes and filing systems

Critical Competencies

  • Ability to interface with all levels of corporate, group and division management.
  • Planning and scheduling skills.
  • Proven ability to successfully prioritize multiple tasks and allocate resources to meet goals.
  • Creative thinker with sound judgment.
  • High level of integrity and confidentiality.
  • Self-Starter

Working conditions

This position works in an office environment with little travel required.

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