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Accounts Payable Supervisor

3 months ago

Bay Shore, United States NSI INDUSTRIES Full time
Job DescriptionJob DescriptionNSI Industries – HVAC Division is seeking dynamic individuals to become part of our winning team. If you are a highly motivated team player who is interested in an exciting career with a global leading manufacturer then this job is for you
NSI Industries is committed to providing superior quality and unparalleled dedication to all aspects of our business. We believe every employee contributes to the success and growth of our company. As an employee at NSI Industries, you reap the benefits of being part of an expanding company that still maintains a progressive employee culture and atmosphere.

The Accounts Payable Supervisor’s primary function is to efficiently manage and process the Company's accounts payable transactions.

Job Duties:
  1. Ensure implementation of Company safety, health and environmental programs for employees whose work is directed.  Ensure that safe work practices are followed, and the environment is fully protected in accordance with Company policy and governmental regulations.
  2. Commitment to the Company’s policies, principles, and procedures and adheres the Company’s procedures including Environmental, Health and Safety (“EH&S”), Equal Employment Opportunity (“EEO”), discipline/corrective action, and security.
  3. Process Accounts Payable Transactions: Ensure timely and accurate payment of invoices to prevent delinquency. Book manual check payments to the trial balance.
  4. Reconcile Accounts: Reconcile the AP Aging to the trial balance. Analyze the AP Aging for cost savings opportunities and accuracy.
  5. Manage Payment Approvals and Discrepancies: Obtain proper approvals for all outgoing payments. Investigate discrepancies between received invoices and delivered products.
  6. Execute Payment Methods: Send out payments via checks, ACH, or wire transfers on a weekly basis.
  7. Maintain Financial Records: Maintain accurate and up-to-date financial records. Ensure the receipt of any credits owed.
  8. Vendor and Department Collaboration: Respond to vendor inquiries promptly. Collaborate with other departments to ensure financial accuracy and compliance.
  9. Monitor and Report on AP Metrics: Regularly monitor and report on key accounts payable metrics, such as payment turnaround time, outstanding liabilities, and vendor balances, to provide insights and support decision-making processes.
  10. Perform other duties as assigned.
Additional Requirements
  • Must be able to work Monday- Friday 8am-5pm (This is not a remote position).
  • Excellent communication & interpersonal skills.
  • Proficiency in using accounting software and financial systems.
  • Detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.
  • Demonstrated ability to work independently and collaboratively as part of a team.
Education
  • Associate’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
Experience
  • A minimum of 3-5 years of experience in an accounts payable or similar accounting role is required.
  • Demonstrated experience in processing high volumes of invoices, reconciling accounts, and managing vendor relationships.
  • Proficiency with accounting software and ERP systems, such as QuickBooks, SAP, or Oracle, is essential.
  • Experience with analyzing financial data to identify cost-saving opportunities and discrepancies.
  • Familiarity with various payment methods, including checks, ACH, and wire transfers.
  • Prior experience in a fast-paced, deadline-driven environment is highly desirable.


Physical Requirements – Essential
  • Prolonged periods of sitting.
  • Strength, dexterity, coordination, and vision to use keyboard and computer monitor for prolonged periods of time.
Benefit
  • 401(k)
  • 401(k) Matching
  • Health/Dental/Vision insurance
  • Flexible Spending Account
  • Dependent Spending Account
  • Company Paid Life Insurance & AD&D
  • Short & Long Term Disability
  • Paid Time Off & Paid Holidays
  • Referral Program
  • Company BBQs and other team events
NSI Industries maintains a drug-free workplace and requires all candidates to complete and pass a drug screen and background check after a conditional offer of employment has been extended.

NSI Industries is proud to be an EEO employer M/F/D/V.

NSI Industries is an equal opportunity employer and, as such, affirms in policy and practice its commitment to recruit, hire, train, and promote, in all job classifications, without regard to race, color, creed, religion, sex, gender, age, national origin, marital status, sexual orientation, gender identity, gender expression, citizenship, eligible veteran status, disability, or any other status protected by law.

Job Type: Full-time
Salary: $75k-$95k

The listed salary/wage range may vary based on experience, skills, and qualifications, is not guaranteed, and may periodically be adjusted.

 

_______________ _ _ _ _ _ _

NSI Industries maintains a drug-free workplace and requires all employees to complete and pass a pre-employment drug screen and background check.

NSI Industries is proud to be an EEO employer M/F/D/V.

NSI Industries is an equal opportunity employer and, as such, affirms in policy and practice its commitment to recruit, hire, train, and promote, in all job classifications, without regard to race, color, creed, religion, sex, gender, age, national origin, marital status, sexual orientation, gender identity, gender expression, citizenship, eligible veteran status, disability, or any other status protected by law.

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