Administrative Manager

4 weeks ago

Concord, United States Archways Full time
Job DescriptionJob Description
Summary

The Administrative Manager provides support to the management team and offers administrative support and oversight across the Archways locations of Concord, Franklin, Tilton, and Plymouth. Major roles include supporting the daily operations of both finance and human resources. Assistance in ensuring that contract and grant deliverables are identified, finance and HR policies and procedures are operationalized and other clerical duties are required. Knowledge of family and recovery support is helpful, but not required. This position reports to the Vice President/Chief Operating Officer.

Duties

  • Work with the financial team to support bill processing and payments, process checks, deposits, and reimbursement requests.
  • Assist in preparing monthly invoices to funders.
  • Manage financial aspects of grant applications, reporting, and compliance requirements.
  • Track deliverables and restrictions of grants and provide VP/COO with financial updates regularly.
  • Work with the management team and staff for final approval and submission of weekly payroll.
  • Complete special projects related to budgeting, expenditure modeling, and HR benefits analysis for VP/COO.
  • Provide clerical oversight and support for new hires (providing new hire forms, general onboarding, creating new personnel files, etc.).
  • Coordinate communication between the third-party financial team and Archways executive leadership.
  • Maintain all agency related insurance policies and contracts - including electronic and hard copy files.
  • Assist Executive Team with calendar management, report assembly, document retention and organization, contract management, and other projects.
  • Clerical support including, but not limited to: all infrastructure file management, including personnel files, contracts, expenses, and deposits.
  • Travel between all Archways centers as needed.
  • Stay current in maintaining updated information by engaging in financial team meetings, management team meetings, and staff meetings and record/disperse meeting minutes.
  • Work closely with the multidisciplinary team to ensure staff needs are met when supporting participants as requested.
  • Assist staff in preparing for community events as needed.
  • Assist staff in accessing translation services as needed.
  • Actively participate in supervision with the Executive Management Team.
  • Process mail according to agency guidelines.
  • Manage schedules and deadlines
  • Monitor office supplies expenditures and the purchasing of new materials with attention to budgetary constraints.
  • Oversee external facilities service contracts (electricians, printer services).
  • Organize and supervise other office activities with the management team as requested.
  • Ensure operations adhere to policies and regulations.
  • Keep abreast with all organizational changes and business developments and labor law adherence.
  • Other assigned duties.


Requirements

  • BS/BA in Business Administration, Finance, or related field.
  • Previous experience with finance, grants, and contract management strongly preferred.
  • Valid NH driver's license with proper registration and insurance.
  • Approved criminal background check and DMV record check prior to official hire.


Nice To Haves

  • In-depth understanding ofoffice management.
  • Familiarity with financial and facilities management principles; strong mathematical and analytical skills.
  • Strong financial and budgeting planning skills, including financial monitoring, analysis and reporting skills.
  • An analytical mind with problem-solvingskills.
  • Exceptional organizational and multitasking abilities.
  • Strong organizational skills and ability to keep electronic and paper files and timelines organized.
  • Self-starter and excellent communication skills.
  • Ability to enter data into web-based databases such as Google Workspace, Bill.com, and spreadsheets and cloud-based platforms with accuracy in a timely manner.
  • Ability to implement, track, follow through, and stay organized with any required documentation.
  • A team player with leadership skills and emotional intelligence as a servant leader.
  • Ability to work autonomously within an established framework.
  • Willingness to learn and attend some basic trainings of family support and peer recovery support to assist in building competent culture for families affected by trauma, substance use, and/or experiencing poverty.
  • Ability to work with diverse populations, demonstrating cultural and community awareness.
  • Ability to consider and incorporate diverse perspectives, while brokering positive relationships.
  • Support the philosophy and mission of Archways.
  • Excellent communication and time management skills.
  • Good judgment, problem solving and decision-making skills.
  • Ability to maintain boundaries and confidentiality of sensitive information.


Benefits

  • Paid Time Off
  • Paid Observance of 12 Holidays
  • Health Insurance (includes Vision)
  • Dental Insurance
  • Flex Spending Account
  • Short Term Disability


About Us

ARCHWAYS, formerly Greater Tilton Area Family Resource Center, is still the same great organization, but with sites now in Concord, Franklin and Tilton, the name change was in order. This agency is a nationally recognized community-basedresource center with integrated family support and peer recovery support services.We are a Family Resource of Quality as designated by the Wellness Prevention Council of NH and Accredited with the Council on Accreditation of Peer Recovery Support Services in our center model of integrated supports. The mission of the agencyis to strengthen and empower individuals, families, and the community by promoting health, well-being, and self-sufficiency through positive relationships, support, collaboration, and education. This mission extends to staff as well as participants in programming. We strongly live by the 5 Protective Factors TM Framework, and the Standards of Quality for Family Support and Strengthening, operationalizing the principles of family support and recovery support at every level of the organization. Employees benefit from personal and professional development, acoaching approach to supervision and investment of the management team, and are encouraged to pursue growth of self and programming through connection toopportunities for innovation, education, and collaboration both within and external to the agency.If you are energetic, have an extraordinary care and empathy for people, and understand kindness in the face of adversity, we may be the perfect fit

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