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Administrative Assistant
1 month ago
ABOUT OUTLETS AT CASTLE ROCK
We are the largest open-air outlet center in the state of Colorado. Located in Castle Rock, we are conveniently placed between the Denver metro area and the Colorado Springs region. Voted Colorado's Best Outlet Shopping several times since 2015, we are committed to providing an enjoyable shopping and dining experience to all who come by
We are in the "happiness business" and believe in a positive "What can I do? How can I help?" attitude. We value our employees for their hard work and dedication. That is why we work hard to create a fun working environment and a family-oriented culture for our amazing team
SUMMARYThe Outlets at Castle Rock is seeking to hire an Administrative Assistant needed to support the General Manager of Outlet Center, and overall office management functions and activities Full-Time.
ESSENTIAL DUTIES AND RESPONSIBILITIES- Assist all visitors to the Management office.
- Answer and redirect incoming calls to the appropriate team member.
- Assist tenants with copier and fax machine services and prepare end-of-month billing.
- Stock kitchen/break room and maintain appropriate inventory of supplies (i.e. coffee, cups and napkins).
- Coordinate distribution process of memos to tenants.
- Collect/distribute/prepare incoming/outgoing mail and courier packages.
- Track and maintain Certificate of Insurance for on-site contractors.
- Coordinate Accounting activity between the Center and Corporate A/P dept.
- Perform other related duties as assigned and as needed.
- Provide customer service when interacting with tenants, vendors, and staff.
- Running reports.
- Assist with the payables for all center-related expenses.
- Assist with other duties as assigned.
EDUCATION and EXPERIENCE
- High school diploma or general equivalency diploma (G.E.D.)
- 3-5 years of Administrative/customer service experience or in a related area required.
The Outlets at Castle Rock is an Equal Employment Opportunity employer committed to fostering, cultivating and preserving a culture of diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status and other characteristics that make our employees unique.
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