Project Coordinator, Pediatrics

2 months ago

Tucson, United States Critical Path Institute (C-Path) Full time
Job DescriptionJob Description

ABOUT CRITICAL PATH INSTITUTE (C-PATH)

Critical Path Institute (C-Path) is a nonprofit engaged in the creation of partnerships and innovative processes that improve human health by reducing the time, cost, and risk in developing and approving new therapies. For over ten years, we have partnered with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval. As a leading nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space, C-Path has been at the forefront of numerous advances designed to get new treatments to patients quicker. Our continuing success is made possible by a combination of public and private support from those who share our vision to accelerate a path to a healthier world.

POSITION OVERVIEW

Under the direction of the Associate Director, the Project Coordinator (PC) provides administrative and operational support. The Project Coordinator is responsible for overall administrative and operational support for the department's/program's Executive Directors, Associate Directors, Scientific Directors, Project Managers, and other Project Coordinators to facilitate and support the Critical Path Institute's multiple global, virtual working groups that work together in their efforts to advance drug development tools and accelerate therapy development. In addition, the PC is responsible for direct support for the Vice President of the Program and Executive Directors for each consortium within the Program. The PC work will focus on the support, organization, coordination, and communication of all activities involving members of the Program. The role requires precise and clear communication skills to ensure smooth management of activities.

SUPERVISORY RESPONSIBILITIES

None

CORE DUTIES/RESPONSIBILITIES

  • Maintain appointment calendars and schedule all virtual and in-person recurring and ad-hoc meetings as requested.
  • Set up Zoom or Teams meetings for all recurring and ad-hoc meetings as requested.
  • Plan, coordinate, and track work on various action items as requested.
  • Ensure project documents (e.g., agendas, minutes) are complete, current, and stored appropriately.
  • When applicable, assist with the preparation, maintenance, and sharing of internal and external communications.
  • Keep member rosters and vendor/client contact information up to date on multiple platforms (e.g., contact lists, email distribution lists, and calendar invites).
  • Assist with financial tracking for all projects, including tracking expenses and submitting expense reports.
  • Arrange for any necessary travel for the internal team and select stakeholders, when required.
  • Coordinate all aspects of offsite meetings including working with the venue and C-Path team on room, food, and audio/visual needs are met to support the goals of the event.
  • Identify opportunities for improvement and make constructive suggestions for change.
  • Work together with other members of the team in an efficient manner while following consortium, program, and organization best practices, policies, and procedures to achieve consortium, program, and organization goals.
  • Track and document best practices and lessons learned and share those with the team.
  • As requested, assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
  • Other duties and responsibilities may be assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • Works well independently and in a team-oriented, collaborative environment.
  • Good oral and written communication skills.
  • Professional business writing skills to include composing reports, correspondence, and other documents.
  • Ability to interact professionally and courteously with multiple stakeholders including clients, vendors, subcontractors, and superintendents.
  • Ability to effectively present information to management and general staff.
  • Good problem-solving and organizational skills.
  • Self-motivated with the ability to work in a fast-paced environment; anticipate issues or challenges without being specifically directed.
  • Detail-oriented and keen editorial eye.
  • Proficient use of Windows software including Microsoft Office 365 Suite (i.e., Word, Excel, PowerPoint, Outlook), Adobe Acrobat Pro.
  • Proficient use of online tools (e.g., Doodle Poll, Monday.com, Cvent, SutiExpense, AmTrav, Zoom) and cloud-based file storage systems (i.e., SharePoint) preferred.
  • Ability to use standard office equipment, PC, copier, fax, printer, scanner, etc.
  • Exercises good judgment in selecting methods and techniques for obtaining solutions.
  • Collaborative and an active listener, respects other's ideas, and responds thoughtfully to questions.
  • Ability to interact respectfully and mindfully with stakeholders from different backgrounds and perspectives.

REQUIRED EDUCATION AND EXPERIENCE

  • High School Diploma or Equivalent, Associate/bachelor's degree preferred
  • A minimum of two years of administrative experience preferred, or an equivalent combination of education and experience.
  • Experience in administrative roles, preferred.
  • Experience in healthcare-related organizations, preferred



To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.



Critical Path Institute is an equal opportunity employer. Visit our website at www.c-path.org



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