Administrative Executive Assistant

1 week ago

Miami, United States Lawelawe Defense Inc Full time
Job DescriptionJob Description

Who we are:

Lawelawe is a Native Hawaiian Owned Small Disadvantaged Business (NHO SDB) that specializes in providing a range of services to federal government clients, including program management, digital solutions, human capital and training, and medical staffing. Lawelawe leverages our NHO status to secure federal contracts that not only drive business success but also support our overall mission to uplift economically disadvantaged Native Hawaiian families and preserve the Native Hawaiian heritage.

You are: 

An experienced Executive Assistant (EA) to the USSOUTHCOM, Information Operations Deputy Directorate (J39). The ideal EA candidate will have experience Managing J39 taskers through the SOUTHCOM Task Management Tool (TMT) and will maintain access to the TMT for the duration of employment.  The EA must maintain a Top-Secret SCI clearance for the duration of this employment. The EA is expected to manage calendar and schedule meetings in support of operations within the Information Operations Deputy Directorate (J39) office and plan and coordinate travel in support of mission requirements.

How you will make an impact:

The Executive Assistant will coordinate with the various joint directorate staffs to integrate and disseminate decision support documents for EXORDs, OPORDs, CONPLANs, and strategic operations in support of the J39’s coordination requirement. Our EA will coordinate logistics, develop communications, and perform administrative, and staff activities directly supporting the J39. The EA will facilitate interoperability of joint staff systems and processes to ensure the J39 can supervise and manage joint processes as required to execute J39’s tasks.

Responsibilities: 

  • Oversee staff actions addressing Combatant Command Joint Staff, OSD, Service, Component, and Interagency issues.  Coordinates with other Combatant Command offices to level-set or compare operational guides, policy, or doctrine.  
  • Draft and prepare memorandums, briefings, reports, emails, and other documents and correspondence required by the J39 staff. Ensures division recall rosters are updated and disseminated to key personnel and offices. Manages the division’s OMB email correspondences. Track IT and Help Desk tickets for division personnel.  
  • Serve as the J39 office manager by office supply inventories, screens and directs phone calls, directs correspondence and organizes and maintains office hard copy and electronic filing systems. Maintains and updates J39 Division hand receipts.  
  • Maintain J39 budget and funding documents and records. Record meeting minutes for the Information Operations Working Group (IOWG) and other meetings as directed by J39 staff.  
  • Plan and coordinate travel supporting J39 and DJ39 mission requirements; EA must maintain access to the Defense Travel System (DTS) and check the queue daily
The team: 

Lawelawe Defense Inc ("LDI") is an SBA Certified 8(a) Native Hawaiian Owned (NHO) SDB Lawelawe Defense offers an outstanding record of delivery on various projects encompassing: Program and Portfolio Management; Systems Engineering and Architecture; Network Engineering and Operations; Data Center Optimization and Operations; Desktop/Server and Application Virtualization.

Here's what you need:

  • Minimum of three years as Executive Secretarial or Administrative assistant to an O-6 or higher-level office at a Combatant Command or higher level in the Department of Defense. 
  • Minimum of a Bachelor of Arts (BA)/Bachelor of Science (BS) degree or associate’s degree (preferred in Office Management, Executive Assistant, or equivalent degree program). Any additional federal training or schooling in this functional specialty is preferred. 
  • Must be a U.S. Citizen. 
  • Must possess or be able to obtain a U.S. Passport. 
  • Clearance: This position requires an Active Top Secret/SCI security clearance, based on current background investigation (SBI) 
Bonus if you:
  • Proficiency with the following Microsoft tools: Word, Excel, PowerPoint, One Note, SharePoint and Teams 
  • Prior experience utilizing the SOUTHCOM Task Management Tool (TMT)
  • Prior experience coordinating travel within the DTS
  • Prior experience working in the J39
 



 

Disclaimer:

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Candidates possessing the necessary qualifications for the position will be considered.

Lawelawe is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

Notice to all Applicants:

Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, inclusive of a criminal record check. Employment may be subject to other background checks, as required by the position.

Powered by JazzHR

yJgwygaBEn

  • Administrative Executive Assistant

    3 weeks ago

    Miami, Florida, United States Pacifica Continental Full time

    Position OverviewRole: Executive Assistant/Administrative ManagerWe are seeking a dedicated Executive Assistant/Administrative Manager for a prominent financial institution.Key Responsibilities:Oversee the schedules, appointments, expense documentation, and travel logistics for executives.Manage projects delegated by senior executives.Assist in the...

  • Executive Administrative Assistant

    2 weeks ago

    Miami, United States Alper JCC Miami Full time

    Job Title: Executive Administrative AssistantLocation: 33176, Miami, FL  Organization: Alper JCC Miami  Position Type: Full-Time  Are you a proactive and detail-oriented professional with exceptional organizational skills? Alper JCC Miami is looking for an Executive Administrative Assistant to support our Chief Executive Officer, Chief Operations Officer,...

  • Executive Administrative Assistant

    3 months ago

    Miami, United States Global Crossing Airlines Full time

    Job DescriptionJob DescriptionOverview: We are seeking a proactive and organized individual to join our team as an Executive Administrative Assistant. This role requires excellent communication skills, a friendly demeanor, and the ability to handle various administrative tasks efficiently. The ideal candidate will be the first point of contact for our...

  • Executive Assistant/Administrative Manager

    4 weeks ago

    Miami, United States Pacifica Continental Full time

    Job DescriptionJob Description Executive Assistant/Administrative ManagerWe are currently looking for an Executive Assistant/Administrative Manager for an important bank in Miami.Main responsibilities: Manage executives' schedules, appointments, expense reports, and travel arrangements.Manage projects assigned by executives.Assist in document...

  • Executive Administrative Assistant

    5 months ago

    Miami, United States Nicklaus Children's Health System Full time

    Job Summary Performs advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties. Job Specific Duties Coordinates and...

  • Executive Administrative Assistant

    4 months ago

    Miami, Florida, United States Nicklaus Children's Health System Full time

    DescriptionJob Summary Performs advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties. Job Specific Duties...

  • Executive Administrator

    5 days ago

    Miami, United States Visa Full time

    Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure...

  • Executive Administrator

    1 week ago

    Miami, United States Visa Full time

    Company Description Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure...

  • Executive Administrator

    1 week ago

    Miami, United States Visa Full time

    Job DescriptionWhat is it all about?This role will be the Administrative Assistant supporting members of the Visa Money Movement team. You will provide day-to-day administrative support to ensure the smooth functioning of the respective departments. What we expect of you, day to day.Provide support to executive assistant in assigned requests, tasks,...

  • Executive Administrator

    1 week ago

    Miami, United States Visa Full time

    Job DescriptionWhat is it all about?This role will be the Administrative Assistant supporting members of the Visa Money Movement team. You will provide day-to-day administrative support to ensure the smooth functioning of the respective departments. What we expect of you, day to day.Provide support to executive assistant in assigned requests, tasks,...

  • Administrative Executive Coordinator

    2 weeks ago

    Miami, Florida, United States Pacifica Continental Full time

    Position OverviewRole: Executive Assistant/Administrative ManagerWe are seeking a highly skilled Executive Assistant/Administrative Manager for a prominent financial institution.Key Responsibilities:Oversee the schedules, appointments, expense documentation, and travel logistics for executives.Coordinate and manage projects delegated by senior...

  • Lead Executive Administrator

    3 weeks ago

    Miami, Florida, United States Automated Retail Commerce Full time

    Job OverviewPosition SummaryWe are looking for a skilled Executive Administrator to provide comprehensive support to our leadership team. The successful candidate will possess exceptional organizational skills, attention to detail, and the ability to juggle various responsibilities with ease. This position calls for a proactive individual who can foresee...

  • Administrator, Executive

    4 months ago

    Miami, United States Royal Caribbean International - Land Based Jobs Full time

    Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world. Position Summary: Provides advanced secretarial support to...

  • Administrative Executive Coordinator

    3 weeks ago

    Miami, Florida, United States Pacifica Continental Full time

    Position OverviewWe are seeking a highly organized and proactive Executive Assistant/Administrative Manager to support the leadership team at Pacifica Continental.Key Responsibilities:Oversee the scheduling, appointments, expense management, and travel logistics for executives.Facilitate project management tasks as assigned by senior leaders.Assist in the...

  • Senior Executive Administrator

    3 weeks ago

    Miami, United States Leeds Professional Resources Full time

    Position Overview:We are in search of a meticulous and highly skilled Senior Executive Administrator to deliver extensive administrative assistance to top-level executives at Leeds Professional Resources. The successful candidate will demonstrate a proactive mindset, attention to detail, and the capability to juggle multiple responsibilities in a dynamic...

  • Senior Executive Administrator

    3 weeks ago

    Miami, Florida, United States Twine Chart Full time

    Job OverviewAbout Twinechart:Twine Chart is a forward-thinking organization dedicated to delivering comprehensive data visualization and analytical solutions. Our mission is to empower businesses to make informed decisions by converting complex data into clear and accessible visual formats. We are committed to providing innovative tools and services that...

  • Senior Executive Administrator

    3 weeks ago

    Miami, Florida, United States Twine Chart Full time

    Job OverviewAbout Twinechart:Twine Chart is a forward-thinking organization dedicated to delivering extensive data visualization and analytical solutions. We empower enterprises to make informed choices by converting intricate data into easily digestible visual representations. Our team is committed to providing state-of-the-art tools and services that...

  • Senior Executive Administrator

    3 weeks ago

    Miami, Florida, United States Amivision Full time

    Position OverviewWe are looking for a detail-oriented and proactive Executive Assistant to provide essential support to our CEO & Founder at Amivision. In this pivotal position, you will oversee daily administrative functions, allowing our leadership to concentrate on high-level strategic goals. You will serve as a vital liaison, promoting effective...

  • Corporate Practice Assistant

    6 days ago

    Miami, Florida, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionAscension Global Staffing & Executive Search, a leading national recruiting firm, is seeking a highly skilled Corporate Practice Assistant to support its client's Miami office. The successful candidate will provide exceptional administrative support to a team of lawyers and professionals, ensuring seamless and efficient operations.Key...

  • Legal Administrative Assistant

    4 weeks ago

    Miami, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...