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Human Resources Coordinator

4 months ago

Des Moines, United States Broadlawns Medical Center Full time
Job DescriptionJob Description

The Broadlawns Medical Center campus includes an acute care hospital, primary and specialty care clinics, urgent care and emergency services, lab, radiology, dentistry, inpatient and outpatient mental health, crisis team, and community-based behavioral support services. Broadlawns accepts all forms of insurance and its approach to healthcare and quality outcomes earned a Level 3 rating from the National Committee for Quality Assurance, the highest achievable status for a medical delivery model.

We are a safety net hospital and our Patients are our North Star With a dedicated staff of over 100 physicians and 1,600 employees, Broadlawns Medical Center ensures that our community has access to high quality healthcare that is coordinated, compassionate and cost-effective. We provide our employees a top-rated benefits package, supportive work culture, and more 

GENERAL DESCRIPTION

The Human Resources Coordinator will report directly to the Assistant Vice President of Human Resources and secondarily to the Vice President of Human Resources.  This position is responsible for communicating, directing, and supporting internal and external Human Resources customers, and completing administrative and generalist Human Resources functions.  Additionally, the Human Resources Coordinator assists with the operation of the learning management system, tracking employee education records, issuing education certificates, scheduling clinical and non-clinical training, and ensuring program compliance with applicable rules and regulations. 

ROLES & RESPONSIBILITIES

  1. Assist Human Resources team, including Talent Acquisition and Organizational Development, with a variety of administrative and generals Human Resources Functions.
  2. Track training modules, report completion, and data entry for learning management system (LMS). Provide guidance to leaders and staff on the effective use of LMS. Support BMC mandatory training program compliance.
  3. Provide administrative support and coordination, including managing certificate issuance, for clinical education programs including BLS, ACLS, PALS and Pro-ACT.
  4. Assist in preparing educational activities including development of educational resources, coordinating event registration, and providing logistical support. 
  5. Assist in preparing organizational initiatives that assist in overall effectiveness.  
  6. Support new employee orientation and employee onboarding.
  7. Assist staff and applicants regarding applications, transfer requests, qualifications review, and interviews.
  8. Maintain accurate applicant flow data, application filing, and retrieval system through Applicant Tracking System (ATS). 
  9. Attend career fairs and assist with communication to applicants and supervisors.
  10. Schedule pre-employment health assessments, reference checks and background checks of applicants.
  11. Process employee status and position changes in Human Resources Information System (HRIS) and notify Payroll and Benefits Coordinator of appropriate changes.
  12. Support new and existing data integrations that share HR data with internal and external partners.
  13. Provide administrative support to the Human Resources Department as needed.
  14. Support and embrace Diversity, Equity, and Inclusion initiatives.
  15. Assist in other duties or special projects as assigned.
PERFORMANCE STANDARDS
  1. Adhere to BMC Service Excellence and HR confidentiality standards.
  2. Support and ensure program compliance standards are met.
  3. Accurately process employee status and position changes.
  4. Maintain consistent communication with internal and external customers.

MINIMUM QUALIFICATIONS

  1. Bachelor's Degree in related filed, or 4 years of relevant Human Resources position, or a combination of education and experience that demonstrates the ability to perform the assigned duties.
  2. Ability to maintain and update Human Resources systems including HRIS, ATS and LMS.
  3. Proficiency with computer programs, including but not limited to Word, Excel, and PowerPoint.
  4. Ability to write and proofread detailed documents.
  5. Ability to communicate in an effective and positive manner.
  6. Ability to multi-task.
  7. Willingness to innovate and adopt new practices. 

PREFERRED QUALIFICATIONS

  1. Bachelor’s degree in related field.
  2. 2 years of Human Resources experience in a complex organization.
  3. Experience in a healthcare or related organization.  
  4. Experience with WorkDay

BENEFITS

  • Retirement - IPERS 
  • Education Assistance 
  • Employee Health & Wellness 
  • PTO 
  • Free Parking
  • Health Insurance 
  • Supplemental Insurance 
  • 529 College Savings Plan 
  • And more 

Broadlawns Medical Center is an Equal Opportunity Employer

Read Carefully: This application shall remain active for 90 days. After 90 days, if you are still interested in employment at Broadlawns Medical Center, you must fill out a new application.
I hereby certify that the information given by me in this application is true and correct to the best of my knowledge. I understand and agree that any false information, misrepresentation or omission of facts in this application and the application process may be justification for refusal to hire, or immediate termination of employment without recourse. I further understand and agree that all information furnished in this application and the application process may be verified by BMC. I further understand and agree BMC may complete a full reference and background screening of me.
I authorize all employers, schools, persons and organizations, having relevant information and knowledge of my employment, work habits, character and any criminal or other relevant record, to provide it to Broadlawns Medical Center or its duly authorized representative for its use in deciding whether or not to offer me employment and specifically waive any required written notification. I hereby release such employers, schools, persons, organizations and Broadlawns Medical Center from all liability for any claims or damage which may result.
I further understand that nothing contained in this employment application or in the granting of an interview is intended to create an employment contract between Broadlawns Medical Center and me for either employment or for the providing of any benefit. If an employment relationship is established, I agree to comply with the rules and regulations of Broadlawns Medical Center and further understand and agree that my employment and compensation can be terminated at any time, with or without cause or notice, at the option of either Broadlawns Medical Center or me.
Further, if offered a position with Broadlawns Medical Center, I also agree to submit to a medical history and physical examination, which includes drug testing, provided by Broadlawns Medical Center and understand that my appointment is conditional on satisfactorily passing the examination prior to being placed on the job. I understand that I will be responsible for providing BMC proof of MMR (Measles, Mumps, rubella) immunity and/or immunization records at my expense prior to beginning my employment.
BMC seeks to provide a healthy, comfortable, and productive work and health care environment. In the event I am hired as an employee of BMC, I acknowledge and agree to abide by the BMC's "Tobacco Free Environment" Policy. I understand that smoking or any tobacco use is strictly prohibited anywhere on the BMC campuses or vehicles.
IMMIGRATION REFORM AND CONTROL ACT OF 1986:
To comply with the Immigration Reform and Control Act of 1986, if you are hired, you will be required to provide documents to establish your identity and your authorization to be employed in the United States. Such documents will be required within the first three (3) business days following your hire, or upon your first work day if your employment period will be less than three (3) days.
A PHOTOCOPY OF THIS ASSIGNMENT IS TO BE CONSIDERED AS VALID AS THE ORIGINAL.
In signing this form, I certify that I understand all the questions and statements in this application.

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