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Executive Assistant

2 months ago

Colorado Springs, Colorado, United States CALIBRE Systems Full time

Job Summary:

CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking a highly skilled Administrative Assistant - Senior to support the TEAMS Next MDS Administration team. As a key member of our team, you will provide exceptional administrative support to mid-executive level personnel, ensuring seamless execution of tasks and projects.

Key Responsibilities:

  • Provide administrative support to mid-executive level personnel, including preparing, reviewing, and coordinating executive-level correspondence.
  • Expertly handle Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
  • Train and advise junior administrative assistants on administrative support best practices.
  • Manage government records and database management processes and procedures.
  • Coordinate government travel processes and systems.
  • Develop and maintain administrative schedules, including electronic schedules and calendars.
  • Handle government correspondence handling procedures.
  • Work with government task management systems.
  • Research, review, and prepare meeting support materials, including briefings, papers, and read-ahead materials.
  • Manage government time-management procedures and systems.
  • Expertly utilize Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
  • Exhibit excellent communication skills, including phone, office etiquette, and written skills.

Requirements:

  • Bachelor's degree and 4 years of experience in an administrative or business field, or an Associate's degree and 6 years of experience in an administrative or business field, or a High School Diploma and 10 years of experience in an administrative or business field.
  • Active DoD Secret Clearance.