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Sales Administrator

2 months ago

Alpharetta, United States Starlight Homes Full time
Job DescriptionJob Description

Job Title: Sales Administrator

Division: Starlight Homes Georgia

Reports To: VP of Sales and Marketing

Direct Reports: None

FLSA Status: Salary, Exempt

Opening our doors in 2017, Starlight Homes builds homes designed specifically for the first-time homebuyer. Our goal is to make the dream of homeownership a reality for everyone, offering expertly crafted homes at an affordable price and ensure its customers’ first journey into home buying is simple, smooth, and reassuring. Our New Home Sales Consultants take care of our customers throughout every step of the process regardless of their situation, we are here to help. Together with our parent company, 2023’s Builder of the Year Ashton Woods, we have welcomed over 60,000 people to their new home. Our company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we have seen the success we have.

Headquartered in Atlanta, Georgia, Starlight sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

Position Overview:

  • Oversee all Sales Administration functions for the Starlight Atlanta Division as delegated by the V.P. of Sales.
  • Represent Starlight Homes in a professional manner. Be knowledgeable about the neighborhoods.
  • Demonstrate an understanding and excitement regarding Starlight Homes’ outlook. This includes the opportunity to be a part of a team that is building a strong foundation of values and culture, and the ambition to grow the company into greatness

Responsibilities

Oversee all Sales Operations

  • Execute Administrative duties within the Sales Department
  • Provide clerical and administrative support to V.P. of Sales, and Sales Managers
  • Uphold a high level of organization throughout the office
  • Act as a liaison between division initiatives and neighborhood level functions

Main Administrative Tasks:

  • Manage Neighborhood level Marketing/MLS Listings
  • Enter Listings in FMLS/MLS
  • Manage Division Office needs
  • Monitor/submit/approve all invoices for MLS and Neighborhood invoice needs.
  • Assist in scheduling interviews and candidate relations
  • Build Team Moral by way of relationships
  • Assist with event planning for the Sales Team and for Division Office
  • Manage Expense report for VP of Sales and Division Office
  • Monitor utility disconnections on closed homes
  • Send monthly Survey email reminder to all who have closed the month prior
  • Participant in the tracking of Compensation and Contest/Reward programs
  • Grand Opening set up (Sales Center set-up/Installs/Trash service/Pitch Pad Pricing/Signage/OSD locations identified/supplies/Community start-up sheet/Final plat to Marketing with Model, Parking, Mailbox Kiosk marked)
  • Accord Presentation – Assist NHSM and team with Accord for Grand Opening
  • Participate in Weekly Lender Backlog Meetings
  • Participate in Monthly Sales Meetings
  • Provide support for Appraisals by partnering with NHSMs and Lender
  • Monitor Sales and updates throughout week
  • Assist with Sunday evening weekly roll up of results to Corporate
  • Update pitch pad pricing for all neighborhoods weekly under the direction of V.P. of Sales
  • Assist with onboarding of new hires during weeks 1 and 4.
  • Manage Photo’s of all new hires of Division
  • Maintain Culture Board
  • Monitor sales and marketing expenses for neighborhood
  • Updating Additional payments in internal system and attaching to the correct offer
  • Inputting lot premiums in internal system
  • Update Base Pricing weekly
  • Assist with Non - BTB Investor sales/contracts/HOO/Closings within the Division
  • Travel to Starlight Atlanta neighborhoods as needed
  • Other responsibilities as assigned by the V.P. of Sales, Division Leadership and Sales Managers.

Requirements

  • HS diploma or GED required
  • Undergraduate degree preferred, or commensurate experience
  • 3-5+ years of office admin experience
  • Must be able to travel to local municipalities to fulfill job duties
  • Must have a reliable source of transportation
  • Proficient with use of Computers including Microsoft Office
  • Self-motivated and upbeat individual with strong work ethic, time-management, and organizational skills
  • Maintains a professional appearance as a representative of Starlight Homes
  • Strong written and verbal communication skills

Desired Qualifications

  • Experience with MLS entry, updating, and managing listings
  • Microsoft Office
  • Sales Force
  • Experience with reviewing and requesting reconsideration of value for appraisals