Current jobs related to Executive Assistant - Menlo Park - Addison Group

  • Executive Assistant

    4 weeks ago

    Menlo Park, California, United States Savvy Search Solutions, LLC Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Savvy Search Solutions, LLC. As an Executive Assistant, you will provide administrative support to our high-profile executives, ensuring seamless day-to-day operations and exceptional communication.Key Responsibilities:Manage and prioritize...

  • Executive Assistant

    2 weeks ago

    Menlo Park, California, United States Savvy Search Solutions, LLC Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Savvy Search Solutions, LLC. As an Executive Assistant, you will provide administrative support to our high-profile executives, ensuring seamless day-to-day operations and scheduling.Key Responsibilities:Manage and prioritize executive...

  • Executive Assistant

    1 month ago

    Menlo Park, California, United States Savvy Search Solutions, LLC Full time

    {"Job Title": "Executive Assistant", "Company": "Savvy Search Solutions, LLC", "Location": "Menlo Park, CA", "Job Type": "Full-time", "Industry": "Private Equity", "Job Description": "We are seeking a highly skilled and experienced Executive Assistant to support our high-profile executives in Menlo Park, CA. As an Executive Assistant, you will be responsible...

  • Executive Assistant

    4 weeks ago

    Menlo Park, United States Addison Group Full time

    Position: Executive AssistantLocation: Menlo Park, CAPay: $60-65/hrTemp to HireOur client is an early-stage venture capital firm investing seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership at the firm. The ideal candidate is adaptable, thrives in a fast-paced environment, and is capable of managing...

  • Executive Assistant

    4 weeks ago

    Menlo Park, California, United States Career Group Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior executives in Menlo Park. This is a 3-month contract position with the opportunity to extend with the right candidate.Key Responsibilities:Manage complex calendars and coordinate travel arrangementsPrepare...

  • Executive Assistant

    2 weeks ago

    Menlo Park, California, United States Career Group Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior executives in Menlo Park. This is a 3-month contract position with the possibility of extension.Key Responsibilities:Manage complex calendars and coordinate travel arrangementsPrepare presentation documents and...

  • Executive Assistant

    1 month ago

    Menlo Park, California, United States Career Group Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to support a principal and their team of investment professionals in our Menlo Park office.Key Responsibilities:Manage and coordinate calendars, schedule appointments, and oversee external communicationsProcess expense reports in ConcurCoordinate and book travel...

  • Executive Assistant

    3 weeks ago

    Menlo Park, United States Career Group Full time

    Our client, an Investment Management Firm is urgently seeking an Executive Assistant to support six executives in their Menlo Park office. This is an in-person, contract position with the opportunity to extend with the right candidate! In this essential role, you will assist with administrative tasks and ensure that all projects run seamlessly. If you are a...

  • Executive Assistant

    3 weeks ago

    Menlo Park, United States Career Group Full time

    Our client, an Investment Management Firm is urgently seeking an Executive Assistant to support six executives in their Menlo Park office. This is an in-person, contract position with the opportunity to extend with the right candidate! In this essential role, you will assist with administrative tasks and ensure that all projects run seamlessly. If you are a...

  • Executive Assistant

    1 month ago

    Menlo Park, United States Career Group Full time

    Our client, an Investment Management Firm is urgently seeking an Executive Assistant to support six executives in their Menlo Park office. This is an in-person, contract position with the opportunity to extend with the right candidate! In this essential role, you will assist with administrative tasks and ensure that all projects run seamlessly. If you are a...

  • Executive Assistant

    4 weeks ago

    Menlo Park, California, United States Octave Full time

    Octave Bioscience is seeking an exceptional Executive Administrator to join our team.The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. They will be proactive, resourceful, and able to work both independently and as part of a team.Key...

  • Executive Assistant

    1 month ago

    Menlo Park, United States Savvy Search Solutions, LLC Full time

    Are you interested in working great hours (8am-4:30pm) for one of the most prestigious global private equity firms that has an incredible reputation for how they treat their employees? This is an opportunity to put your EA skills to the test with one of the most influential companies here in the SF Bay Area. Opportunity to WFH one day a week, along with a...

  • Executive Assistant

    1 month ago

    Menlo Park, United States Savvy Search Solutions, LLC Full time

    Are you interested in working great hours (8am-4:30pm) for one of the most prestigious global private equity firms that has an incredible reputation for how they treat their employees? This is an opportunity to put your EA skills to the test with one of the most influential companies here in the SF Bay Area. Opportunity to WFH one day a week, along with a...

  • Executive Assistant

    2 months ago

    Menlo Park, United States Career Group Full time

    Our client, a premier venture firm, is seeking a dynamic executive assistant to support a principal and their team of investment professionals. The role will be in hybrid in their Menlo Park office.Salary: 110k-130k base + bonus + generous benefits + equity participation + free lunch!Responsibilities:Manage and coordinate a principal and their team with...

  • Executive Assistant

    3 weeks ago

    Menlo Park, United States Career Group Full time

    Our client, a premier venture firm, is seeking a dynamic executive assistant to support a principal and their team of investment professionals. The role will be in hybrid in their Menlo Park office.Salary: 110k-130k base + bonus + generous benefits + equity participation + free lunch!Responsibilities:Manage and coordinate a principal and their team with...

  • Executive Assistant to CEO

    3 days ago

    Menlo Park, California, United States Maven Recruiting Group Full time

    Job OverviewMaven Recruiting Group is seeking a highly skilled and experienced Executive Assistant to support our CEO in Menlo Park, CA. This is a hybrid role that requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesManage complex calendaring and scheduling for the...

  • Executive Assistant to Partner

    1 week ago

    Menlo Park, California, United States Career Group Full time

    Job Title: Executive Assistant to PartnerOur client, a prestigious venture capital firm in San Francisco, is seeking a highly skilled executive assistant to support a C-Suite executive. This role involves coordinating a complex calendar, organizing travel, and tackling ad-hoc projects.Key Responsibilities:Act as gatekeeper for executives, prioritizing...

  • Executive Assistant to Partner

    2 weeks ago

    Menlo Park, United States Career Group Full time

    Our client, one of SF's most prestigious venture capital firms, is seeking a top-notch executive assistant to support a C-Suite executive. This role will encompass coordinating a complicated calendar, organizing travel both professional and personal, and tackling ad-hoc projects. If you thrive in a fast-paced environment, and enjoy working with ambitious...

  • Executive Personal Assistant

    3 weeks ago

    Menlo Park, United States Hire Society Full time

    A busy and private family office seeks an experienced, poised, efficient, and resourceful Executive Personal Assistant to support the Chief of Staff and Principals. The ideal candidate must be skilled at prioritization and effective communication with the ability to complete tasks in a timely manner with minimal supervision and direction. A strong ability to...

  • Executive Assistant to CEO

    1 week ago

    Menlo Park, California, United States Maven Recruiting Group Full time

    Job DescriptionAre you a highly organized and detail-oriented individual looking for a challenging role as an Executive Assistant to a CEO? We are seeking a talented professional to support our CEO in the biotech space.Manage complex calendaring and schedulingCoordinate meetings, conference calls, and events for Senior Executive TeamPrepare materials and...

Executive Assistant

2 months ago

Menlo Park, United States Addison Group Full time
Job DescriptionJob Description

Position: Executive Assistant

Location: Menlo Park, CA

Pay: $55-60 per hour


Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support our client in Menlo Park. The ideal candidate will be a detail-oriented professional with exceptional organizational and communication skills, capable of managing multiple priorities in a dynamic environment. This role is crucial in ensuring the smooth operation of the department and providing essential support for the Foundation’s initiatives.


Key Responsibilities:

  • Calendaring & Scheduling:
    • Manage the executive's calendar, scheduling meetings, appointments, and events.
    • Coordinate with internal and external stakeholders to ensure efficient time management.
    • Anticipate and address scheduling conflicts in a timely manner.
  • Expense Management:
    • Prepare, submit, and track expense reports for the executive.
    • Ensure all expenses are accounted for accurately and within budget guidelines.
    • Liaise with the finance team to reconcile any discrepancies.
  • Travel Coordination:
    • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
    • Prepare detailed itineraries, including meeting schedules and travel logistics.
    • Handle last-minute changes or emergencies with a calm and solution-oriented approach.
  • Meeting Notes & Summaries:
    • Attend meetings with the executive, taking comprehensive notes.
    • Prepare and distribute meeting summaries and action items to relevant parties.
    • Follow up on action items to ensure completion.
  • Project Support & Organization:
    • Assist with the planning and execution of Foundation projects.
    • Maintain project timelines and track progress to ensure deadlines are met.
    • Organize and maintain files, documents, and other project-related materials.
  • Event Planning:
    • Plan and coordinate events, including board meetings, conferences, and fundraising events.
    • Manage event logistics, such as venue selection, catering, and guest invitations.
    • Ensure events run smoothly and address any issues that arise promptly.

Qualifications:

  • Bachelor’s degree or equivalent experience.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Proven ability to manage multiple priorities and work under pressure.
  • Exceptional organizational skills with attention to detail.
  • Experience with project management and event planning is a plus.
  • Discretion and ability to handle confidential information.

Personal Attributes:

  • Proactive and resourceful, with a can-do attitude.
  • Strong interpersonal skills and the ability to build relationships with stakeholders.
  • A team player who is flexible and adaptable to changing needs.
  • High level of integrity and professionalism.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.