Executive Assistant

2 weeks ago

Menlo Park, United States Addison Group Full time

Position: Executive Assistant

Location: Menlo Park, CA

Pay: $60-65/hr

Temp to Hire


Our client is an early-stage venture capital firm investing seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership at the firm. The ideal candidate is adaptable, thrives in a fast-paced environment, and is capable of managing multiple priorities with poise and professionalism. As an EA, you will play a crucial role in ensuring the efficient functioning of the firm, working closely with executives, investors, portfolio companies, and external stakeholders.


Key Responsibilities

  • Executive Support: Provide comprehensive administrative support to senior partners, including managing calendars, scheduling meetings, and handling confidential information.
  • Investor Relations: Assist in coordinating communication with current and potential investors, including preparing materials for presentations and meetings.
  • Travel Coordination: Organize complex domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Event Planning: Plan and execute internal and external events, including board meetings, investor summits, and portfolio company events.
  • Communication Management: Serve as the primary point of contact between senior executives and internal/external stakeholders. Draft, edit, and manage correspondence on behalf of executives.
  • Meeting Preparation: Prepare agendas, reports, presentations, and other documents for meetings. Follow up on action items and manage timelines.
  • Office Management: Assist with office administration, including vendor management, supplies, and IT coordination.
  • Special Projects: Take ownership of special projects as needed, often working cross-functionally with different teams within the firm.


Qualifications

  • 2-3 years of experience as an Executive Assistant or in a similar administrative role, preferably in a fast-paced or startup environment.
  • Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Proficiency with office productivity tools (Microsoft Office, Google Workspace) and communication platforms (Slack, Zoom, etc.).
  • Ability to work independently and as part of a team in a dynamic, evolving environment.
  • Bachelor’s degree required

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