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Production Administrative Assistant
2 months ago
Spring Valley began on a small family farm in Jackson, WI in 1961 and has grown into a leading manufacturer of fertilizers and ice melter products. From our locations in Jackson, WI and Fostoria, OH, we serve a wide variety of customer markets including distributors, co-ops, and retailers throughout the United States and internationally. Spring Valley became a part of the Interoceanic (IOC) family of companies in 2022. Our company continues to grow and expand, which presents many new opportunities. Our Jackson, WI plant is eagerly seeking a Production Administrative Assistant to join our team
The Production Administrative Assistant will be responsible for many daily, weekly, and occasional tasks including but not limited to:
- Answering phone calls and responding to emails in a professional and timely manner.
- Scheduling shipping/receiving appointments and updating appointment calendar.
- Greeting and checking in truck drivers that arrive for scheduled and unscheduled pickups or deliveries.
- Entering production assemblies, verifying quantities produced, allocating product to customer orders.
- Updating paperwork, lot codes and locations for produced orders.
- Communicating with Customer Service regarding completed orders.
- Printing daily orders.
- Reviewing Production Schedule to print formulas for production.
- Printing pallet tags for production with batch codes and customer ID number and assist with bag labeling.
- Checking and approving timecards in our payroll system.
- Entering Production Line Bonuses for payroll.
- Tracking attendance points for production team.
- Enter and calculate daily production data to determine Plant Output Goal and Bags Per Man Hour.
- Scan, update, and maintain Production Logs.
- Perform Cycle Counting and assist with Inventory.
- Assist HR & Plant Manager with new hires onboarding and completing I-9 employment verification.
- Package, print, and prepare shipments for UPS pickup. Distribute received packages.
- Other projects as needed
Shift, Pay & Perks:
- Full Time Monday – Friday, 7:00am-3:30pm
- $20+ per hour, depending on experience.
- Paid Holidays and 5 PTO days available after Day 1 of employment
- Health Insurance, Dental Insurance, and Vision Insurance available after 30 days of employment
- Company contribution to HSA through the company health plan
- Company Provided Life Insurance & Short Term & Long-Term Disability Insurance after 30 days
- 401k with company match after 60 days
- 2 weeks of vacation time in 2025. Pro-rated vacation time for the remainder of 2024 will be provided based on hire date through Dec 31st, after 120 days.
Our Production Administrative Assistant will thrive in this position with:
- Previous experience with scheduling/dispatching, or customer service in a manufacturing environment
- Reliability, consideration of deadlines, and outstanding attendance
- Proficiency or advance knowledge of various programs (Great Plains, Business Central, Paylocity, Microsoft Office including Excel, Microsoft Teams, and SharePoint)
- High level of organization, accountability, and strong attention to detail
- Ability to multi-task in a fast paced environment
- Excellent customer service and communication with internal and external parties
- Willingness to learn, adapt, and engage in continuous improvement.
- A positive, outgoing attitude
This position is in a manufacturing environment with multiple buildings. The primary workspace will be in the mobile shipping office, but the position will require going outdoors in all weather conditions to other buildings on the grounds to attend meetings, take breaks, and perform various tasks. This position will require sitting, standing, walking, seeing, hearing, reaching, reading, operating office equipment.
Spring Valley is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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