Administrative Assistant

1 week ago

Jackson, United States Consumers Energy Full time
General Summary: The Administrative Assistant is responsible for performing a variety of administrative and operational support services required by business leaders. They will assist management with office operations, such as scheduling meetings, receptionist duties, and assisting with projects as assigned. The incumbent may handle sensitive and confidential information and resolve routine inquiries regarding operations and services.

What we are looking for: Administrative Assistant

We encourage you to apply if you have: equivalent combination of education and experience will be considered and reviewed.

  • Associate degree in Business or related field with 2 or more years of experience in administrative support role, or related activities.
  • [OR] High School Diploma with 6 or more years of experience in administrative support role, or related activities.

In this role, you will:

  • Coordinate office workflow. Screen, prioritize, and route telephone inquiries and other communications following established procedures. Receive and route mail to appropriate destination. Maintain department calendar and schedule appointments and meetings for leadership. Serve as a liaison between department and other administrative units.
  • Compose, prepare, and verify accuracy of a variety of materials which may include correspondence, reports, agendas, lists, forms, presentations, memoranda and other documents, independently or from leader instructions, assist and prepare department and other agenda items and prepare and maintain a variety of lists as required.
  • Schedule and coordinate meetings including agenda planning and preparation. Coordinate special events (e.g., venue, invitations, assist speakers, catering, audio/visual, conference calls, etc.). Document meeting minutes.
  • Support employee recruitment efforts by arranging candidate visits and scheduling interviews. Provide support for the onboarding and offboarding of employees as requested.
  • Coordinate transportation and travel for management. Process travel related documents.
  • Assist with maintaining appropriate department financial records. Prepare and review expense reports and invoices to submit for approval.
  • Order and maintain supply inventory and office equipment. Contact vendors, service providers and related departments (e.g. facilities, etc.) to resolve inquires and issues.

Knowledge/Skills/Abilities:

  • Written and verbal communication skills.
  • Organizational and time-management skills.
  • Ability to organize and prioritize multiple assignments.
  • Ability to resolve issues as required.
  • Ability to utilize various computer software programs.
  • Effectively work with individuals and groups.
  • Proficient computer technology and software skills, knowledge of Microsoft suit programs.
  • Effectively and efficiently perform highly responsible administrative functions, duties, and activities with attention to detail.
  • Perform light office maintenance and upkeep as needed, such as changing light bulbs or restocking printer paper.

Read the full posting.

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