Administrative Assistant

1 month ago

Jackson, Mississippi, United States CRH Full time

Job ID: 500394

Evans Construction, a CRH company, is a member of the CRH West Division; Our purpose, commitment to the future, and formula for growth is to champion the safety, empowerment, and development of our employees. We strive to be the preferred source of quality sand, rock, landscape products, ready-mixed concrete, asphalt, paving and construction services. We succeed as a team by embracing integrity, mutual respect, innovation, service, sustainability, and financial strength.

Position Overview

This is a highly critical, customer facing role that will manage the company's front desk while performing a variety of administrative and clerical tasks including contract administration.

Key Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Sort, open and distribute mail/deliveries
  • Answer, screen and forward incoming phone calls, check voicemail and email
  • Be responsible for snowplow contracts and calls. Maintain master list and plow sheets
  • Check Fire extinguisher on the 1st of every Month
  • Conduct calibration tests on the Air Quality Monitors
  • Take recycling to bins
  • Place orders for new phones, tablets, and computers through IT
  • A/P Tasks and request PO's for the office
  • Material Sales Entry
  • Reviews Cost Coding and assigns pay codes within computer system
  • Help organize office/company functions and gifts
  • Order and send out customer Christmas cards
  • Shop for office supplies and keep inventory stock
  • Cross-train for other office positions
  • Be to work on time and ready to work by scheduled start time
  • Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to compete each essential duty satisfactorily. The requirements listed below represent knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

Education/Experience

  • High School diploma or general education degree (GED) is required.

Work Requirements

  • Proven work experience as a front office representative, receptionist, or similar role

Knowledge/Skill Requirements

  • Proficiency in Microsoft Office Suite: Word, Excel and Outlook
  • Ability to operate office equipment, including but not limited to: Computers, copiers, 10-key adding machine, printers, fax machines and scanners.
  • Excellent customer service skills
  • Solid written and verbal communication skills
  • Multitasking and time-management skills, with ability to prioritize tasks
  • Ability to work well with others in a group or one on one settings
  • Professional attitude and appearance

Key Competencies

  • Customer Service – Manages difficult or emotional customer situations; responds promptly to customer needs
  • Teamwork – Contributes to building a positive team spirit
  • Judgment – Exhibits sound and accurate judgement
  • Planning/Organizing – Uses time efficiently
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure. Accepts responsibility for own actions
  • Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines. Reports potentially unsafe conditions; uses equipment and materials properly.
  • Adaptability – Adapts to changes in work environment; changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events
  • Attendance/Punctuality – Is consistently at work and on time
  • Dependability – Follows instructions, responds to management direction; commits to ling hours of work when necessary to reach goals.
  • Initiative – Asks for and offers help when needed
  • Innovation – Generates suggestions for improving work
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality. Applies feedback to improve performance.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is frequently required to sit, climb, and use hands to finger, handle, or feel. The employee is frequently required to stand, walk, crawl, kneel, bend, and reach with hands and arms above their shoulders. The employee must occasionally lift and/or move from 10 to 50 lbs. Specific vision, peripheral vision and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Setting

The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH Offers You

  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest

Evans Construction, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.


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