Accounts Receivable Manager

1 month ago

Salt Lake City, United States Industrial Supply Full time
Job DescriptionJob DescriptionJob summaryThe Accounts Receivable Manager is accountable for a staff with organization and direct control of the Accounts Receivable and collection function to maintain a high-quality receivables portfolio, optimize cash flows, minimize bad debts and client concession write offs, and support the business goals of the company. Serves as the liaison with other departments and management on questions related to clients' billing as it relates to past due receivables. The Accounts Receivable Manager position is also responsible for performing monthly bank reconciliations, accounting for fixed assets and preparing and filing monthly sales/use tax returns and annual property tax returns.Duties and Responsibilities:Management
  • Maintains a department organizational structure sufficient to meet all goals and objectives
  • Properly motivates the accounts receivable staff and provides for ongoing training and development
  • Measures department performance with appropriate metrics
  • Manages relations with collection agencies
  • Manages relations with credit reporting agencies
  • Manages relations with the sales department
  • Maintains banking relationships
Accounts Receivable
  • Ensures that accounts receivable are collected promptly
  • Processes and applies customer payments and credit memos
  • Enters invoices into customer invoicing web sites
  • Contacts customers regarding overdue accounts and determines reasons for non-payment; issues credit hold notifications when necessary
  • Records cash receipts and makes bank deposits
  • Maintains the corporate credit policy; monitors the credit granting and updating process
  • Manages customer credit files; updates the customer master file with accurate and up-to-date information, including sales tax exemption certificates where applicable
  • Submits uncollectible accounts to collections agency
  • Recommends bad debts write-offs
  • Personally investigates the largest customer credit applications
  • Maintains accurate records about the customer payment status
  • Personally visits the largest customers to establish relations
  • Monitors periodic credit reviews
  • Monitors deductions being taken by customers
  • Manages the application of late fees on customer accounts, when applicable
  • Performs monthly reconciliation of accounts receivable sub-ledger to general ledger
  • Cash
  • Monitors and tracks daily cash activity
  • Tracks and accounts for all non-customer cash receipts
  • Conducts monthly reconciliation of checking and savings account
  • Maintains petty cash funds
  • Fixed Assets
  • Creates and monitors a system of controls, procedures, and forms for the recordation of fixed assets
  • Assigns tag numbers to fixed assets
  • Records fixed asset acquisitions and dispositions in the accounting system
  • Reconciles the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger
  • Calculates depreciation for all fixed assets
  • Reviews and updates the detailed schedule of fixed assets and accumulated depreciation
  • Investigates the potential obsolescence of fixed assets
  • Conducts periodic physical inventory counts of fixed assets
  • Conducts analyses related to fixed assets as requested by management
  • Prepares property tax returns
  • Represents the company during any audits by a government entity that involve fixed assets
  • Sales & Use Tax
  • Collects sales tax from customers; prepares and files monthly sales and use tax returns to appropriate government entities
  • Ensures sales tax exemption certificates are on file for any customers not being charged sales tax
  • Ensures compliance with sales and use tax laws for each jurisdiction
  • Represents the company during any audits by a government entity that involve sales/use tax
  • Other
  • Oversees the month-end closing process as it relates to accounts receivable, fixed assets, and sales tax, including approval of related journal entries and account reconciliations
  • Prepares audit schedules relating to accounts receivable, cash, fixed assets, and sales tax; assists the auditors with their inquiries.
  • Gathers and reports on department's processing metrics and relevant KPI's
  • Effectively communicates with internal and external customers
  • Identifies opportunities for process improvements including internal controls, forms, procedures, policies, and systems
  • Participates in ad-hoc reporting for special projects
  • Ensures compliance with company policies and procedures, generally accepted accounting principles, and regulatory requirements
  • Preferred Qualifications:
  • Bachelors degree in Accounting or Finance
  • Have thorough knowledge of credit-related laws
  • 10+ years of progressively responsible accounting experience
  • Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations


Required Qualifications:
  • 5+ years of credit, accounts receivable, and other accounting experience
  • Experience in a multi-location company handling a large volume of customer accounts and cash flow
  • Demonstrate experience with project management and process improvement
  • Demonstrate experience with general ledger account reconciliations including month-end closing processes and general knowledge of accounting principles
  • Experience with the set up and maintenance of the customer master file
  • Proficiency with Microsoft Office Suite
  • Experience with sales/use tax filings
  • Strong planning, organizational and problem-solving skills
  • Effective verbal and written communication skills
  • The ability to multi-task and willingness to learn new skills
  • Team-oriented person who can focus on the details
Physical Requirements:Working conditions are primarily in an office environment. Will be expected to travel as needed to company branches.
DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

  • Accounts Receivable Manager

    1 week ago

    Salt Lake, Utah, United States bioMerieux Inc. Full time

    Accounts Receivable ManagerPosition Overview:This role entails the comprehensive management and oversight of all functions within the Accounts Receivable department. The Accounts Receivable Manager will lead credit and collections efforts while collaborating across departments to enhance customer satisfaction and drive operational improvements.Key...

  • Accounts Receivable Manager

    1 week ago

    Salt Lake, Utah, United States BioFire Diagnostics Full time

    Position Overview: The Accounts Receivable Manager is accountable for the comprehensive oversight and administration of all functions related to Accounts Receivable. This role entails supervising credit and collections processes while collaborating across departments to enhance customer satisfaction and implement process enhancements. The manager will also...

  • Accounts Receivable Specialist

    4 weeks ago

    Salt Lake City, United States Kimball Equipment Company Full time

    Job DescriptionJob DescriptionKimball Equipment Company, a leader in the aggregate mining and supply industry since 1946, is actively recruiting for the position of accounts receivable specialist in our Salt Lake City corporate location. We are growing quickly and are looking for someone motivated to grow with us!Responsibilities:Maintaining bookkeeping...

  • Accounts Receivable Specialist

    2 months ago

    Salt Lake City, United States Kimball Equipment Company Full time

    Kimball Equipment Company, a leader in the aggregate mining and supply industry since 1946, is actively recruiting for the position of accounts receivable specialist in our Salt Lake City corporate location.  We are growing quickly and are looking for someone motivated to grow with us! Responsibilities: Maintaining bookkeeping databases and spreadsheets...

  • Accounts Receivable Clerk

    3 weeks ago

    Salt Lake City, United States Quality Electrical Systems Full time $19 - $23

    Job DescriptionJob DescriptionWe are seeking an Accounts Receivable Specialist to join our fast-growing accounting team. This role involves managing customer invoices, processing payments, maintaining accurate financial records, and working closely with the finance team to ensure the company's cash flow remains strong. The ideal candidate will have...

  • Accounts Receivable Specialist

    1 month ago

    Salt Lake, Utah, United States Kimball Equipment Company Full time

    Kimball Equipment Company, a leader in the aggregate mining and supply industry since 1946, is actively recruiting for the position of accounts receivable specialist in our Salt Lake City corporate location. We are growing quickly and are looking for someone motivated to grow with usResponsibilities:Maintaining bookkeeping databases and spreadsheets and...

  • Accounts Receivable Administrator

    1 week ago

    Salt Lake, Utah, United States Quality Electrical Systems Full time

    Job OverviewWe are looking for an Accounts Receivable Administrator to enhance our dynamic accounting department. This position is essential for overseeing customer billing, processing payments, and ensuring precise financial documentation. The successful candidate will collaborate closely with the finance team to uphold the company's cash flow integrity....

  • Accounts Receivable Supervisor

    1 month ago

    Salt Lake City, United States PT&C Group LLC Full time

    Job DescriptionJob DescriptionDescription:Due to continuing growth, we are seeking an Accounts Receivable Supervisor to join our team. The Accounts Receivable Supervisor will be responsible for managing the daily operations of the team responsible for Payment processing and application. You will manage projects related to the enhancement of processes within...

  • Accounts Receivable Supervisor

    1 week ago

    Salt Lake, Utah, United States Domnovate Full time

    Job Opportunity - Accounting ManagerKey Responsibilities:Oversee the Accounts Receivable function, which includes:Leading and mentoring a small team of Accounts Receivable Clerks or Interns.Ensuring timely and precise invoicing of clients in the financial system, managing submission and approval processes in client accounts payable portals, and addressing...

  • Accounts Receivables Specialist

    2 months ago

    Salt Lake City, United States MEI Rigging & Crating Full time $21 - $28

    Responsibilities:The Administrative Specialist performs multiple tasks and supports many accounting, human resources, and general office operations to help ensure that all areas are working efficiently.Primary responsibility is to support the efficient operation of the regional office site by supporting the coordination of administrative and office...

  • Accounts Receivable and Payable Coordinator

    18 hours ago

    Salt Lake, Utah, United States EMCOR Government Services Full time

    Job SummaryEMCOR Government Services is seeking a highly skilled Financial Operations Specialist to join our team. As a key member of our finance department, you will be responsible for managing accounts receivable and payable, processing invoices, and maintaining accurate financial records.Key ResponsibilitiesAccounts Receivable: Apply customer payments to...

  • Accounts Receivable Specialist

    1 week ago

    Salt Lake, Utah, United States Barco Rent A Truck Full time

    Job OverviewBARCO RENT-A-TRUCK stands as a frontrunner in the 4×4 truck rental sector, boasting over 40 years of dedicated service in the United States. As we continue to expand, we seek skilled professionals who can enhance our operations and grow alongside us. We offer competitive compensation packages for our full-time employees, including:Comprehensive...

  • Billing and Accounts Receivable Analyst

    1 week ago

    Salt Lake, Utah, United States Workday Full time

    Job OverviewPosition Summary: The Billing and Accounts Receivable Analyst plays a crucial role in managing financial transactions and ensuring accurate billing processes.Key Responsibilities:Prepare and issue invoices to clients.Investigate and resolve any billing discrepancies.Maintain and update customer account records.Review and analyze customer...

  • Accounts Receivable Billing Analyst

    3 weeks ago

    Salt Lake City, United States Workday Full time $18 - $24

    Job DescriptionJob DescriptionpstrongResponsibilitiesnbsp;/strong/pulliResponsible for preparation of invoices/liliInvestigate and resolve billing queries/liliCreate and maintain customer records/liliReview customer contracts/liliIssue invoice adjustments/liliAssist with month end responsibilities/liliPerform tax related tasks (including sales tax end user...

  • Accounts Receivable Billing Analyst

    2 weeks ago

    Salt Lake City, United States WillHire Remote Work Freelance Full time

    Responsibilities  Responsible for preparation of invoices Investigate and resolve billing queries Create and maintain customer records Review customer contracts Issue invoice adjustments Assist with month end responsibilities Perform tax related tasks (including sales tax end user schedules) Special projects as assigned Basic Qualifications One to two...

  • Accounts Receivable Specialist

    1 week ago

    Salt Lake, Utah, United States Utah Department of Human Services Full time

    Job Overview The Utah Department of Human Services is seeking a meticulous individual to take on the role of Claims Collection Specialist (Financial Analyst I) within our Financial Management Office. In this position, you will manage accounts receivable documentation and transactions, providing support to regional offices and claims technicians. Key...

  • Accounts Receivable and Billing Coordinator

    4 days ago

    Salt Lake, Utah, United States Retina Associates of Utah Full time

    Employment Opportunity at Retina Associates of UtahOverview: Retina Associates of Utah (RAU) is seeking a meticulous individual to contribute to our esteemed practice. As a pivotal member of our organization, you will undertake essential responsibilities that support the precise diagnosis and treatment of our patients. RAU is a premier ophthalmology practice...

  • Accounts Receivable Representative

    1 month ago

    Salt Lake, Utah, United States Cintas Full time

    Requisition Number: Job DescriptionCintas is seeking an Accounts Receivable Representative. Responsibilities include all accounts receivable related functions, including keeping track of assigned accounts to identify outstanding debts; planning course of action to recover outstanding payments; heavy phone activity with customers; locating and contacting...

  • Receiving Manager

    6 days ago

    Salt Lake City, United States System Beauty Full time

    Company DescriptionSystem Beauty is a 3PL fulfillment company that specializes in beauty, cosmetics, wellness, and personal care brands. Our warehouse efficiency and high-touch team allow us to provide boutique beauty and wellness brands with the tailored, industry-specific logistics solutions they need.Role DescriptionThis is a full-time on-site role as a...

  • Accounts Receivable Specialist

    4 days ago

    Salt Lake, Utah, United States Barco Rent A Truck Full time

    Job OverviewBARCO RENT-A-TRUCK stands as a frontrunner in the 4×4 truck rental sector, maintaining its position as the fastest-growing provider of work truck rentals across the USA. With over 40 years of dedicated service, Barco is poised for further expansion and is eager to welcome skilled professionals who can drive our success forward. We offer...