Executive Assistant

2 months ago

Nashville, United States Elmington Full time
Job DescriptionJob DescriptionPOSITION SUMMARY

Elmington Construction, a thriving builder, embarked on its journey in 2017 with a commitment to excellence and a growth mindset. Over the past three years, we've experienced impressive year-over-year growth ranging from 30% to 40%, a testament to our entrepreneurial spirit and dedication to delivering quality projects


The Executive Assistant enhances the effectiveness of an executive or senior level management employee by managing calendars, making travel, meeting and event arrangements as well as preparing reports and financial data. This role provides representation of the company's leadership by interfacing with team members, customers, vendor partners and potential clients.


All activities will be performed in support of the values of Elmington Construction.

Integrity ~ Precision ~ Growth ~ Driven ~ Relationships


KNOWLEDGE/SKILLS/ABILITIES:

  • Communication proficiency
  • Planning and organizing
  • Prioritizing
  • Ethical conduct
  • Problem assessment and problem solving
  • Information gathering
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Teamwork oriented

SPECIFIC EDUCATION OR EXPERIENCE:

  • Advanced Microsoft Office Suite experience is required
  • Experience with construction software systems is helpful, though not required
  • Knowledge of the operation of standard office equipment
  • Associate or Bachelor Degree preferred



ESSENTIAL JOB FUNCTIONS:

  • Answers, screens, and transfers inbound calls
  • Receives and directs visitors and clients
  • Manages schedules and emails for multiple senior level executives
  • Performs general clerical duties including photocopying, fax, mail, and e-mailing
  • Handles ad hoc requests for information and data
  • Liason between internal departments and external business partners
  • Assists in closings by managing timelines and coordinating document circulation
  • Plans events, facilitates meetings and organizes community outreach programs
  • Prepares, completes and modifies documents including correspondence, reports, drafts, memos, contracts and e-mails
  • Schedules and coordinates meetings, appointments and travel arrangements as needed
  • Performs other duties as assigned



PHYSICAL DEMANDS AND WORK ENVIRONMENT
  • Frequently sit, stand and walk
  • Regularly required to talk or hear
  • Frequently required to use hands or fingers to handle or feel objects, tools or controls
  • Occasionally required to climb or balance, stoop, kneel, crouch or crawl
  • Occasionally lift and/or move up to 25 pounds
  • Vision abilities to include close vision, distance vision, peripheral vision and the ability to adjust focus
  • The noise level in the work environment is usually moderate
  • Temperature in the workplace is typically moderate

TRAVEL REQUIREMENTS

This position requires local travel up to 30% of the time and out of town travel up to 20% of the time.


The Elmington Experience

At Elmington Construction, we foster an entrepreneurial mindset, compensating for the value our team members bring to the table. We provide an environment that encourages room for advancement and career succession, recognizing and rewarding contributions to our collective success. With a team collaboration ethos, constant improvement is not just encouraged but embedded in our culture, offering autonomy to individuals who thrive on innovation.

The company will recruit, hire, train, promote, and compensate its employees based upon factors such as work quality, behavior, training, and experience. In compliance with local, state, and federal laws, we provide equal employment opportunity regardless of race, color, creed, national origin, protected age category, gender, sexual orientation, religion, marital status, military status, or physical or mental disability of any individual who is otherwise qualified.

  • Executive Assistant

    4 weeks ago

    Nashville, United States Vaco Full time

    Our client located in Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced team in the healthcare industry! The Executive Assistant is a direct hire opportunity, with a fully in-office schedule.Responsibilities:Supports a C-Suite level...

  • Executive Assistant

    3 weeks ago

    Nashville, United States MillarRich LLC Full time $20

    Job DescriptionJob DescriptionDescription:Responsibilities and Duties: Working under the supervision of the Chief Executive Officer (CEO), the primary responsibility of the Executive Assistant is to act as the “right-hand person” for the CEO and owner(s) to enable them to advance company initiatives and goals. The Executive Assistant will filter and...

  • Executive Assistant

    1 week ago

    Nashville, United States Vaco Full time

    Our client located in Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced team in the education industry! The Executive Assistant is a direct hire opportunity, with an in-office schedule. The hours for this role are mainly 7:15 am - 3:30...

  • Executive Assistant

    2 months ago

    Nashville, Tennessee, United States Evergreen Nephrology Full time

    WHO YOU AREYou are devoted, compassionate, and enjoy being on the front lines of healthcare, changing the lives of patients by supporting them and the team through effective team support and administration. You're excited about being part of a team that is building a healthcare delivery model that ensures the highest possible quality of life and best...

  • Executive Assistant

    1 month ago

    Nashville, Tennessee, United States Profound Research Full time

    The Company Profound enables community physicians to offer clinical research as a therapeutic option to their patients. We provide all the infrastructure, non-clinical services, and administrative heavy lifting. The physicians practice medicine, we do everything else, and patients get access to the newest therapies available. Mission, Vision, Values o...

  • Executive Assistant

    2 months ago

    Nashville, United States Bonded Filter Company Full time

    Job DescriptionJob DescriptionBFC Solutions is seeking an Executive Assistant with project management experience for our corporate location in Nashville, Tennessee. This position reports to our CEO and will support the CEO and the management team with various executive level tasks and projects. The successful candidate will be a highly organized individual...

  • Executive Chef Assistant

    1 week ago

    Nashville, Tennessee, United States Arbor Lodging Management Full time

    Job SummaryWe are seeking a highly skilled and motivated Executive Chef Assistant to join our team at Arbor Lodging Management. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of high-quality dishes.Key ResponsibilitiesAssist the Executive Chef in menu planning, food...

  • Executive Assistant

    2 months ago

    Nashville, United States Honest Medical Group Full time

    Job DescriptionJob DescriptionWho You AreYou are devoted, compassionate, and enjoy being on the front lines in healthcare, changing the lives of your patients. You are passionate about getting to the root cause of a patient's conditions, removing social determinants of healthcare, and ensuring the highest possible quality of life for those in your care....

  • Executive Assistant

    1 month ago

    Nashville, United States Honest Medical Group Full time

    Who You Are You are devoted, compassionate, and enjoy being on the front lines in healthcare, changing the lives of your patients. You are passionate about getting to the root cause of a patient’s conditions, removing social determinants of healthcare, and ensuring the highest possible quality of life for those in your care. You don’t want to sacrifice...

  • Executive Assistant

    4 weeks ago

    Nashville, Tennessee, United States Honest Medical Group Full time

    Who You AreYou are devoted, compassionate, and enjoy being on the front lines in healthcare, changing the lives of your patients. You are passionate about getting to the root cause of a patient's conditions, removing social determinants of healthcare, and ensuring the highest possible quality of life for those in your care. You don't want to sacrifice...

  • Executive Administrative Assistant

    2 weeks ago

    Nashville, United States River City Virtual Assistants Part time

    Job DescriptionJob DescriptionRiver City Virtual Assistants is seeking a highly organized and proactive executive administrative assistant to support high-level executives. The executive assistant will work closely with the executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled...

  • Executive Administrative Assistant

    2 weeks ago

    Nashville, United States River City Virtual Assistants Part time

    Job DescriptionJob DescriptionRiver City Virtual Assistants is seeking a highly organized and proactive executive administrative assistant to support high-level executives. The executive assistant will work closely with the executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled...

  • Executive Marketing Assistant

    2 days ago

    Nashville, United States Martin Management Group Full time

    The Executive Marketing Assistant will provide marketing and administrative support to an Executive/Owner, by creating content, assisting in executing the creative goals of the company, and serving as the first point of contact for marketing projects. The creative team member we are looking for is a big thinker, business savvy, professional, effectively...

  • Executive Chef Assistant

    4 days ago

    Nashville, Tennessee, United States Compass Group USA Full time

    Job SummaryAs a Senior Sous Chef at Compass Group USA, you will play a crucial role in the successful operation of the Culinary Department. Your responsibilities will include assisting the Executive Chef in managing cost controls, planning and creating menus, producing and executing catering events, and rolling out new culinary programs.Key...

  • Executive Chef Assistant

    4 days ago

    Nashville, Tennessee, United States Compass Group USA Full time

    Job SummaryAs a Senior Sous Chef with Compass Group USA, you will play a crucial role in the successful operation of the Culinary Department for a facility. Your responsibilities will include assisting in the supervision, preparation, and cooking of various food items, developing daily menu items and their preparation and garnishment. You may be responsible...

  • Senior Executive Assistant

    2 weeks ago

    Nashville, Tennessee, United States Martin Automotive Group Full time

    The Senior Executive Assistant will deliver comprehensive administrative and operational assistance to an Executive/Owner, acting as the main business liaison for communication, calendar oversight, and daily operational tasks. We seek a candidate who is professionally astute, capable of managing a diverse range of responsibilities, adept at troubleshooting...

  • Senior Executive Assistant

    1 week ago

    Nashville, Tennessee, United States Profound Research LLC Full time

    About Profound Research LLCProfound Research LLC empowers community physicians to provide clinical research as a therapeutic option for their patients. We deliver comprehensive infrastructure, non-clinical services, and handle administrative tasks, allowing physicians to focus on patient care while we manage the operational aspects, granting patients access...

  • Executive Personal Assistant

    1 month ago

    Nashville, United States Martin Automotive Group Full time

    The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots...

  • Executive Administrative Assistant

    7 days ago

    Nashville, United States Engage Your Destiny Full time

    ROLE: Executive Administrative Assistant WHO WE AREEngage Your Destiny is a non-profit ministry with a divine calling to develop uncompromising followers of Christ who transform our world and therefore, this position will be filled by a candidate who 1) embodies the core beliefs of our organization with respect to God, The Bible, and God’s function in our...

  • Executive Assistant to CEO

    2 weeks ago

    Nashville, Tennessee, United States Allen Ventures LLC Full time

    Position: Executive Assistant to the Chief Executive OfficerCompany: Allen Ventures, LLCLocation: Nashville, TN (with travel opportunities)About Allen Ventures, LLCAllen Ventures, LLC manages a wide-ranging portfolio of enterprises, including ABC Sports Foundation, which emphasizes athlete management, educational programs, and event planning; Tennessee...