Executive Personal Assistant

3 months ago

Nashville, United States Martin Automotive Group Full time

The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals. 

Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.

Compensation: $20-$30 per hour

RESPONSIBILITIES: 

Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals.  Manage and prioritize the Executive/Owner’s calendar and schedule. Coordinate and schedule travel to include making travel arrangements, and creating itineraries. Liaison between clients, third-party vendors, and real estate rental guests, project stakeholders, and event guests providing excellent communication and superior customer service.  Actively monitor and adjust short-term rental pricing for rental properties to maximize occupancy.  Inspect and report on rental property conditions and vendor performance based on quality assurance standards. Administer or coordinate pet care for manager’s pets on a weekly or monthly basis  Verify and thoroughly research vendors, talent, support systems, and opportunities to advance given objectives, preparing high-level, detailed reporting utilizing Excel, PowerPoint and/or Word.  Compose, edit, and proofread correspondence and distribute to business partners, third party vendors and client distribution lists.  Ensure deliverables are being met in accordance with vendor contracts and on-time. Resolve conflict or complaints quickly and professionally, minimizing the need to escalate. Organize and categorize physical and digital property information, project information and data. Create expense reports and payroll documentation via QuickBooks. Manage and troubleshoot technical devices and applications with support desks.  Provide feedback on opportunities to enhance business operations, relationships and processes. Follow direction of management to properly execute according to vision, policies and procedures. Perform various administrative and personal functions as requested.  Any other duties assigned by the Executive/Owner.

Requirements

Associates Degree and/or 3 years’ experience as business/office management or personal assistant with experience in schedule management, negotiation, onboarding, and expense management. Confidence to serve as the first point of contact for the company. Strong communication skills Superior client/customer service skills Heartily exhibits discretion and maintains confidentiality of executive-level data Accuracy and attention to detail, learns new skills quickly.  Excellent planning and organization skills.  Ability to work independently and collaboratively receiving instructions from multiple people.  Navigate a fast-paced work environment driving positive results, exhibiting good judgment and troubleshooting skills. 

ADDITIONAL SKILLS AND ABILITIES: 

Strong MS Office and Google Suite Project Management Software  QuickBooks Marketing Skills Adobe Suite Valid Driver's License Senior Pet Care 

WORK ENVIRONMENT: 

This is a hybrid position requiring remote and onsite work. Some travel may be required. 

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