Executive Assistant

4 weeks ago


Nashville, United States Vaco Full time

Our client located in Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced team in the healthcare industry

The Executive Assistant is a direct hire opportunity, with a fully in-office schedule.

Responsibilities:

  • Supports a C-Suite level Executive and their team
  • Calendar management and scheduling
  • Assisting with event planning and management
  • Managing complex travel arrangements (including booking transportation, lodging, and itineraries)
  • Expense reporting in a timely manner
  • Scheduling meetings, setting up conference calls, preparing meeting materials, and taking meeting minutes
  • Drafting a variety of correspondences
  • Supporting HR with projects as needed
  • Ordering office supplies, reporting, and maintaining document filing systems
  • Must be willing to do a variety of tasks (from taking out the trash to high-level executive work), they have an all hands on deck environment


Qualifications:

  • 3-5 years of experience supporting C-Suite executives in an EA capacity
  • Bachelor's degree required
  • Experience in event planning and light HR ideal
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
  • Healthcare industry and startup experience ideal but not required
  • Must be comfortable in a fast-paced, small, startup organization
  • Ability to work overtime hours


Job Title: Executive Assistant
Location: Fully in-office in Nashville (Germantown area)
Benefits: Strong health insurance and an office Chef that cooks lunch daily

Desired Skills and Experience

- 3-5 years of experience supporting C-Suite executives in an EA capacity
- Bachelor's degree required
- Experience in event planning and light HR ideal
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
- Healthcare industry and startup experience ideal but not required
- Must be comfortable in a fast-paced, small, startup organization
- Ability to work overtime hours

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