Administrative Coordinator

3 days ago

Oak Brook, United States Evergreen Bank Group Full time
Job DescriptionJob Description

Job Title: Administrative Coordinator

Department: Oak Brook

Reports To: Vice President, Human Resources

FLSA Status: Exempt (Salaried)

Summary: This position is primarily responsible for performing clerical and administrative functions for the corporate, legal and marketing teams. This position is also tasked with maintaining an efficient, friendly and productive office environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Order and maintain office supplies and inventory for Illinois bank branches including all office supplies, forms, keys, business cards, kitchen supplies, coffee and water.
  • Sort and deliver mail daily. Collect and distribute packages daily.
  • Act as the liaison between current employees and building management at Oak Brook office.
  • Maintain office equipment; ensures that printers/fax machines have toner. Call for repairs on equipment when necessary.
  • Maintain and organize offsite storage facility including sending boxes offsite and coordinating the destruction of boxes.
  • Manage executive and Board of Directors meeting logistics including preparing agendas, meeting materials, and coordinating meeting space reservations and technology requirements. Compile, copy, and distribute monthly Board of Directors’ and committee meeting packages.
  • Draft/prepare internal staff communications, correspondence, reports, and PowerPoint presentations. As well as answer non-routine correspondence and assemble highly confidential and sensitive information.
  • Support the Bank’s Legal Department by responding to subpoenas, levies, and liens.
  • Assist marketing team ordering and distributing promotional items for bank sponsored events and in-branch print materials.
  • Assist retail team in ordering and compiling New Account Gift Bags.
  • Manage sponsorship and donation requests. Maintain a file of all sponsorships and donations approved.
  • Maintain a log of keys; periodically perform key audits.
  • Assist Human Resources with parties, lunches, and celebrations including planning, set -up and clean-up.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associate degree or equivalent work experience.
  • Excellent verbal and written communication skills.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Ability to work independently and as a member of various teams and committees.
  • Acute attention to detail.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Good judgement with the ability to make timely and sound decisions
  • Demonstrated ability to plan and organize projects.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Computer Skills

Proficient in Microsoft Word, Excel, PowerPoint and Outlook. General working knowledge of internet-based applications.


Supervisory Responsibilities

This position has no supervisory duties.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and stoop. The employee must occasionally lift and/or move up to 25 pounds.

Equal Opportunity Employer

Evergreen Bank Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, gender, sexual orientation, gender identity, national origin, veteran status, or disability.

Federal Deposit Insurance Corporation

Evergreen Bank Group is Member FDIC

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