Administrative Assistant

2 weeks ago

Oak Brook, Illinois, United States Innovista LLC Full time
:

Are you searching for a fulfilling role that can make a significant difference in healthcare?

At Innovista, we're devoted to driving transformative change in this essential sector.

Our independent physician partners achieve exceptional results in every aspect of value-based care, contributing to enhanced patient care and improved practice outcomes.


Innovista Health is a full-service management services organization with a commitment to revolutionizing practice, offering solutions like multi-payer program administration, quality, utilization, and care coordination services, as well as performance improvement insights and reporting.

Innovista Health Solutions, based in Illinois, is an organization with a far-reaching influence, operating in both Illinois and Texas.

At Innovista, we trust in the power of innovative programs and dedicated people to propel us forward in today's ever-changing healthcare market.


As an onsite contributor, you'll play a key role in pioneering a pathway toward a more streamlined and effective healthcare system.


JOB SUMMARY
This role provides administrative support for the organization's various departments in the corporate office. Duties include administrative tasks, mailroom operations, and project-based work.

DUTIES AND RESPONSIBILITIES

  • Provide full administrative support for various departments and mailroom operations.
  • Run and coordinate the daytoday administrative duties of the organization.
  • Ability to juggle multiple priorities and competing demands easily and effectively.
  • Perform general office duties and finds way to improve administrative processes.
  • Create, format, and maintain forms and spreadsheets as needed.
  • Manage mailroom inbox and mail/signature logs.
  • Process outgoing letters via Pitney Bowes folder/inserter and postage machine.
  • Utilize business size copiers and scanners.
  • JIRA Admin Helpdesk tickets to be completed as assigned.
  • Electronically fax to providers for ACO notifications, case closures, physician champion fax blasts.
  • Maintain various trackers such as, welcome letters, term letters, postage reports, etc.
  • Perform administrative work involving independent judgment, accuracy, and speed with mínimal supervision.
  • Sort and open incoming mail and look up claims/members via EZCAP for identification.
  • Count, sort, and scan paper claims to vendor for processing.
  • Identify status of incoming appeals to sort and scan to the appeals team.
  • Complete all outgoing mail including overnight and priority mailings.
  • Mail checks, provider and member letters, and all other client correspondence.
  • Order office supplies, business cards, signature stamps for all offices.
  • Restock kitchen, supply cabinets, conference rooms.
  • Keep accurate sign in sheets for all visitors and guests.
  • Ability to work well in a team environment and with all levels of internal management and staff.
  • Maintain all necessary levels of member/patient privacy in accordance with HIPAA standards.
  • Perform all other duties as assigned.

Requirements:

  • Associate degree or equivalent experience required.
  • Excellent organizational skills.
  • Demonstrate effective verbal and written communication skills.
  • Demonstrate analytic skills when problem solving.
  • Proficient in MS Office Applications and ability to learn department and job specific software systems.
  • Demonstrate high attention to detail and a high degree of accuracy.

BENEFITS
We are committed to creating a culture where everyone feels important, welcomed, and included.

We demonstrate this commitment by offering a comprehensive benefits package that fosters opportunities for growth and advancement and supports the physical, mental, and financial wellbeing of our team members.

HEALTH & WELLBEING

  • A choice health coverage, including HMO and PPO, plus Flexible Spending Account (FSA) and Health Savings Account (HSA) options
  • Dental and vision coverage
  • Companypaid benefits (short
- and long-term disability, employee life, and accidental death and dismemberment)

  • Employee Assistance Program
  • Discounts and perks on gym memberships, shopping, travel, recreation, and more

FINANCIAL GROWTH

  • A yearly discretionary bonus
  • 401(k) with a company match
  • Rewarding employee referral bonuses
WORK/LIFE BALANCE

  • Generous paid time off policy that increases with tenure
  • Nine paid company holidays + three Diversity Days
  • Potential to work hybrid or remote and/or create a flexible work schedule (role specific)
JOB SATISFACTION & ADVANCEMENT

  • Clear career advancement and growth pathways
  • Continuous education opportunities
  • Diversity, Equity & Inclusion Committee with various Business Resource Groups you can join
  • Companywide socials and gatherings
- "Dress for Your Day" policy

  • An opendoor policy that encourages direct communication with our CEO and upper management, fostering transparency and inclusivity in our work culture
Innovista provides equal employment opportunities to

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