Administrative Assistant

2 weeks ago

Salt Lake City, United States Signature Products Group Full time
Job DescriptionJob DescriptionDescription:

Signature Products Group® ( www.spgcompany.com ) is an industry leader in the design, development, manufacture and distribution of licensed products for some of the best brands in the world. At the heart of every great brand there is an opportunity to bring focus to new product categories. We bring our passion, dedication, and capabilities to every project by helping our brand partners realize their potential in product categories and distribution where we are experts.


Position Purpose


SPG is seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team and support our daily operations.


As the welcoming face of the company, the Administrative Assistant plays a crucial role in creating a positive first impression for visitors, partners, and team members. This individual embodies the company’s values, ensuring that everyone who enters the office feels welcomed and valued. Their friendly demeanor and efficient handling of inquiries set the tone for a positive experience with our company.


Responsibilities/Duties/Functions

  • Office Management: Maintain a well-organized office environment, including managing supplies, snacks, equipment, and general office upkeep.
  • Scheduling: Coordinate and schedule meetings, appointments, and possible travel arrangements for team members.
  • Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Support: Provide administrative support and assist with special projects as required.
  • Customer Service: Greet visitors, answer inquiries, and provide excellent customer service to clients and partners. Accepting and guiding deliveries.
  • Event Coordination: Assist in planning and coordinating company events, meetings, and activities.
  • Event Support: Order food and lunch for events, ensuring all arrangements meet the needs of the team and guests.
  • Facility Coordination: Arrange for facility repairs with a variety of vendors to ensure a safe and functional work environment.
  • HR Assistance: Assist the HR department with miscellaneous functions, including onboarding, employee records, and other administrative tasks.
  • Record Keeping: Maintain and organize files, records, and other important documents as needed.
  • Documentation: Prepare, edit, and distribute documents, reports, and presentations as needed.
  • Expense Management: Track and manage expenses and process invoices.

Competencies

  • Organization: Ability to manage multiple tasks and maintain a well-organized workspace.
  • Communication: Strong verbal and written communication skills for effective interaction with team members and partners.
  • Time Management: Efficiently prioritizing tasks and managing time to meet deadlines.
  • Attention to Detail: Ensuring accuracy in all tasks.
  • Problem-Solving: Ability to identify issues and develop effective solutions. Making independent decisions, escalating when necessary.
  • Technology Proficiency: Skilled in using office software like MS Office, email, and scheduling tools.
  • Customer Service: Providing excellent service to visitors, partners, and team members.
  • Adaptability: Flexibility to handle changing priorities and new tasks while anticipating needs before they arise.
  • Confidentiality: Maintaining discretion with sensitive information.
  • Teamwork: Collaborating effectively with team members while supporting team goals.

Benefits

  • 401(k) matching
  • Health insurance – Including Vision and Dental
  • Health savings account
  • Life insurance
  • Employee assistance program
  • Flexible schedule
  • Paid time off
  • Base Salary + Commission Structure
Requirements:

Qualifications

  • Prior experience as an Administrative Assistant or in a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.

Work Requirements


Each employee must be able to communicate clearly and effectively, utilize a computer, maintain a work schedule, and perform effectively in an office setting. To maintain and ensure secure privacy of brand partner (and other protected) information, an essential function of this job may require physical attendance in a defined office space. (i.e. corporate office location).


Employment with SPG requires compliance with and adherence to all SPG policies. The ability to work extended hours may be required.


Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this job at any time.

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