Benchmark School Controller

1 month ago

Media, United States Benchmark School Full time
Job DescriptionJob Description

Position Title: Controller

FLSA Classification: Exempt

Classification: 12 month Administrative - FT 40 hours per week

Reports to: Chief Financial Officer

Qualifications

  • Bachelor's degree in accounting
  • 3-5 years' experience, preferable in not-for-profit sector
  • Experience with QuickBooks, Microsoft Office Suite, and the Google platform
  • Highly organized and detail-oriented
  • Ability to multitask in an active office environment
  • High degree of flexibility and professionalism

Duties

  • Responsible for day-to-day accounting/bookkeeping functions including but not limited to, accounts payable, accounts receivable, payroll, and general ledger.
  • Perform other necessary day-to-day accounting/bookkeeping functions.
  • Prepare semi-monthly payroll; payroll entry will be prepared by the CFO.
    • Provide payroll reports as needed and requested.
    • Ensure that all necessary taxes and benefits are transferred to appropriate agencies/organizations, i.e. 403(b) program, FSA/HSA, etc.
    • Urgently resolve any payroll issues.
    • Coordinate with payroll vendor to update hours/earnings and deductions codes.
    • Identify and recommend updates to payroll processes and procedures.
  • Complete monthly and/or quarterly bank and investment account reconciliations, and prepare and enter appropriate journal entries.
  • Prepare financial statements through the Trial Balance.
    • Including reconciliation of necessary balance sheet accounts as well make any necessary journal entries to maintain proper financial records.
  • Assist the CFO in the preparation and monitoring of the departmental budget and forecast working with other administrators and department heads concerning budget performance.
  • Communicate accounting policies to relevant employees and ensure compliance with such policies.

Audit Responsibilities

  • Lead preparation of schedules and working papers for annual audit. (Financial audit and 403b plan)
  • Lead Form 990 preparation
  • Maintain permanent office files for all audit schedules prepared by the school.

HR Generalist Responsibilities

  • Complete a variety of tasks to support the daily operations of the HR department. The duties include comparing HR laws to current policies with recommendations to CFO, drafting templates for HR documents, and working with other members of the organization to oversee the hiring and onboarding process.
  • Participate in development of HR objectives and systems, including metrics, queries, and ongoing reports for school requirements.
  • Assist in administering benefits, compensation, and employee performance programs.
  • Suggest new procedures and policies for improving employee experience as well as the efficiency of the HR department and school.
  • Prepare paperwork and schedule for a smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.
  • Handle all administrative tasks for onboarding, new-hire, and exit interviews, including data entry in the human resources information system (HRIS) and audits for accuracy and compliance.
  • Handle all administrative tasks for off-boarding employees.
  • Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, grievances, organizational change, and all other employee relations matters.

General

  • Stay current on new regulations in GAAP and relevant non-for-profit accounting issues.
  • Assist in the preparation of annual surveys and compliance reports from various school industry organizations (e.g. NAIS, NBOA, PAISBOA, etc.)
  • All prospective employees must be able to adequately clear a background check, including but not limited to criminal and credit background checks.
  • The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • While performing the duties of this job, the employee must be physically and mentally capable of performing multiple tasks (such as phone calls, computer work, and receiving visitors) under stressful situations and able to function in a fast-paced environment.

Other duties as assigned by the Chief Financial Officer.

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