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Financial Operations Manager

2 months ago

Media, Pennsylvania, United States Benchmark School Full time

Position Title: Financial Operations Manager

FLSA Classification: Exempt

Classification: 12 month Administrative - FT 40 hours per week

Reports to: Chief Financial Officer

Qualifications

  • Bachelor's degree in finance or accounting
  • 3-5 years' experience, preferably in the non-profit sector
  • Proficient in QuickBooks, Microsoft Office Suite, and Google Workspace
  • Highly organized with a keen attention to detail
  • Ability to manage multiple tasks in a dynamic office setting
  • Exemplary flexibility and professionalism

Key Responsibilities

  • Oversee daily accounting and bookkeeping activities, including but not limited to accounts payable, accounts receivable, payroll, and general ledger management.
  • Execute additional essential accounting and bookkeeping tasks as required.
  • Facilitate semi-monthly payroll processing; payroll entries will be prepared by the CFO.
    • Generate payroll reports as needed.
    • Ensure timely transfer of all necessary taxes and benefits to appropriate agencies, including 403(b) plans and FSA/HSA.
    • Swiftly address any payroll discrepancies.
    • Collaborate with payroll vendors to update hours, earnings, and deduction codes.
    • Identify and propose enhancements to payroll processes and procedures.
  • Conduct monthly and/or quarterly reconciliations of bank and investment accounts, preparing and entering necessary journal entries.
  • Compile financial statements from the Trial Balance.
    • This includes reconciling essential balance sheet accounts and making necessary journal entries to uphold accurate financial records.
  • Assist the CFO in preparing and monitoring departmental budgets and forecasts, collaborating with other administrators and department heads regarding budget performance.
  • Communicate accounting policies to relevant staff and ensure adherence to these policies.

Audit Responsibilities

  • Lead the preparation of schedules and working papers for the annual audit (including financial audits and 403(b) plan audits).
  • Oversee the preparation of Form 990.
  • Maintain permanent office files for all audit schedules prepared by the organization.

Human Resources Generalist Responsibilities

  • Support the daily operations of the HR department through various tasks, including reviewing HR laws against current policies with recommendations to the CFO, drafting HR document templates, and collaborating with other team members to manage the hiring and onboarding processes.
  • Contribute to the development of HR objectives and systems, including metrics, queries, and ongoing reports for organizational requirements.
  • Assist in administering benefits, compensation, and employee performance programs.
  • Propose new procedures and policies to enhance employee experience and improve the efficiency of the HR department and organization.
  • Prepare documentation and schedules for a seamless onboarding process, coordinating with cross-functional teams to ensure an exceptional first-day experience.
  • Manage all administrative tasks related to onboarding, new-hire, and exit interviews, including data entry in the human resources information system (HRIS) and ensuring accuracy and compliance.
  • Handle all administrative responsibilities for off-boarding employees.
  • Provide dedicated HR advisory services to employees covering absence and health issues, grievances, organizational changes, and other employee relations matters.

General Responsibilities

  • Stay informed on new regulations in GAAP and relevant non-profit accounting issues.
  • Assist in preparing annual surveys and compliance reports for various educational industry organizations.
  • All prospective employees must successfully clear a background check, including but not limited to criminal and credit background checks.
  • The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • While performing the duties of this position, the employee must be capable of managing multiple tasks (such as phone calls, computer work, and receiving visitors) under stressful conditions and must be able to function in a fast-paced environment.

Other duties as assigned by the Chief Financial Officer.

Benchmark School is committed to providing a safe and drug-free workplace for all employees. To maintain a safe and healthy work environment, we require all employees to undergo a background check and drug screening as a condition of employment.

Background Check Disclosure:

As part of our hiring process, we conduct a thorough background check on all potential employees. This background check may include, but is not limited to, verification of your employment history, education, criminal records, credit history, and driving records. By signing this disclosure, you authorize Benchmark School to obtain and use this information in our hiring decision.

Drug Screening Disclosure:

In addition to the background check, we may also require all employees to undergo a drug screening. The drug screening will be conducted in a professional and confidential manner. If the drug screening returns positive, Benchmark School reserves the right to rescind the job offer or terminate employment.

By signing the disclosure, you acknowledge and agree to the background check and drug screening requirements as a condition of employment at Benchmark School. You also certify that all information provided on your job application, resume, or in any interview is true and complete to the best of your knowledge.

Thank you for your interest in employment with Benchmark School. If you have any questions or concerns regarding this disclosure, please feel free to contact our human resources department.