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Executive Assistant to the CEO

2 months ago

Thousand Palms, United States General Air Conditioning and Plumbing Full time
Job DescriptionJob Description

Job Overview:
We are seeking an experienced Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Responsibilities:
- Manage the CEO's calendar, including scheduling meetings and appointments
- Coordinate travel arrangements and prepare detailed itineraries
- Screen and direct phone calls and emails to appropriate parties
- Prepare reports, presentations, and correspondence on behalf of the CEO
- Assist in organizing and executing company events and meetings
- Conduct research and compile data as needed for various projects
- Maintain confidentiality of sensitive information
- Handle document management tasks such as transcribing, editing, and formatting documents
- Utilize tools like DocuSign, Google Suite, and Outlook Calendar for daily operations
- Oversee office management duties including front desk operations

Skills:
- Excellent phone etiquette and communication skills
- Proficiency in transcribing and document management
- Experience with software tools like DocuSign, Google Suite, and Outlook Calendar
- Strong organizational skills with the ability to prioritize tasks effectively
- Previous experience in office management or front desk operations is a plus
- Ability to assist in event planning and coordination
- Capable of providing clerical support such as filing, data entry, etc.
- Skilled in project coordination and multitasking

Join our team as the Executive Assistant to the CEO to play a crucial role in supporting our executive team while gaining valuable experience in a dynamic work environment.

Job Type: Full-time