Accounts Receivable Supervisor

1 month ago

New York, United States Madison Approach Full time
Job DescriptionJob Description
We are currently looking for an Accounts Receivable Supervisor for our client, a Commercial Property Development and Management company located in the Bronx, NY. This role will report to the SVP of Accounting. In this role, the individual will oversee and manage the Accounts Receivable (AR) team. The candidate will promote and assure a level of accurate and efficient of all AR practices. The position requires a high level of collaboration and support for the accounting, leasing, operations and property management departments.
Previous experience in commercial property management and knowledge of Yardi is required.
This is a Permanent Direct Hire opportunity. Salary: $79-99K DOE
Job Responsibilities:
  • Under general supervision, the candidate will uphold the core values and integrity of the company’s data within its portfolio.
Manage the Accounts Receivable Team:
  • Actively oversee and manage the Yardi Accounts Receivable processes.
  • Make decisions with thorough understanding of procedures, organizational policies, and business practices to achieve results and meet deadlines.
  • Supervise the tenant’s monthly billing process for all tenant accounts.
  • Respond to billing inquiries from tenants and other departments within the company.
  • Address and investigate issues of accuracy in billing.
  • Prepare any necessary rent adjustment memos following rent credit procedure.
  • Communicate AR related issues and potential solutions to management.
Accounts Receivable Responsibilities:
  • Responsible for ensuring tenant rent statement are generated, mailed, and uploaded to tenant’s portal in a timely manner.
  • Oversee the AR team to assure tenants timely payment of rents and charges.
  • Collections – Follow up with tenants via email and phone calls.
  • Make sure tenants ledger is noted and kept up-to-date.
  • Responsible for the AR summary and monthly AR team meeting.
  • Work with Property Accountants to verify and bill Consumer Price Index, Real Estate Tax, Insurance and Operating Expense escalations, as well as Electric and Tenant Service pass-thru billings.
  • Oversee the monthly rental posting process in Yardi.
  • Review and approve monthly commercial billing report.
  • Calculate monthly late fees prior to rent posting
  • Upload support to tenant ledger for additional charges such as tenant services.
  • Generate, mail and email monthly rent statements to tenants
  • Collections – Follow up with tenants via email and phone calls
  • Update notes on tenant receivable ledgers
  • Entering all escalation billings upon approval from A/R Supervisor and Property Accountants
  • Entering pass thru expense billing – where applicable
  • Calculate monthly late fees prior to rent posting.
  • Upon approval from A/R Supervisor, escalations are entered into Yardi.
  • Answering tenant questions related to billing
  • Post and apply tenant deposits and payments into Yardi system
  • Liaison with banks on all bank deposit related issues

Other Duties:
  • Assist with preparation and distribution of periodic and ad hoc reports.
  • Special projects as needed.
  • Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
  • Other tasks/assignments/research as needed.
  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.


Core CompetenciesFormal EducationBachelor’s degree (BA/BS) in Accounting, Business, or related field.ExperienceMinimum of 4 years
Additional Comments on Knowledge, Education, and Experience
  • Proficient in Microsoft Office suite of applications.
  • Must have strong written, verbal and organizational skills.
  • Yardi or other Property Management Software experience required.
  • Ability to lead and supervise a team.
  • Ability to communicate with all tenants.
  • Ability to manage multiple responsibilities and tasks.
  • Advanced knowledge of the commercial leasing process.
  • Ability to calculate intermediate figures such as percentages, discounts, and commissions.
  • Advanced analytical and quantitative skills.
  • Detail-oriented with excellent communication, organizational, and problem-solving skills.
  • Deliver quality work and meet mandated deadlines.
Additional Comments on Working Environment
  • Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
  • Must be able to lift, carry, push, pull a maximum of 30 lbs.

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